Council Meeting

That the Minutes of the Council Meeting held on May 29, 2024, be adopted.

That the memo from the City Solicitor summarizing the OLT Decision in regard to the settlement with 8200 WARDEN AVENUE (LIFETIME PANDA MRKM INC.) from the City’s non-decision regarding a Zoning By-law application and the requirement to assign a By-law number for administrative tracking purposes be received.

That the request for the City of Markham to complete the Municipal Information Form be received for information and be processed accordingly.

That the memorandum titled “Staff responses to the April 23, 2024 Development Services Committee Meeting resolution directing Staff to link population growth with transportation improvements in the City Initiated OPA for the Markham Road – Mount Joy Secondary Plan, File No. PR 20 142832” be received; and, That the revised Official Plan Amendment for the Markham Road – Mount Joy Secondary Plan, attached hereto as revised Appendix “A” be adopted and forwarded to York Region for approval; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the communication from Rob Lavecchia regarding Item 6.4: Communication - City Initiated Official Plan Amendment for the Markham Road – Mount Joy Secondary Plan be received.

That the report of the Development Services Committee be received & adopted. (Items 1 to 5):

That the report entitled “ Speed Limit Reduction on Bur Oak Avenue (Ward 5)” be received; and, T hat Speed Limit By-law 2017-104 be amended to reduce the posted speed limit on Bur Oak Avenue, within the Bill Hogarth Secondary School Zone, from 50 km/h to 40 km/h ; and, That the existing regulatory speed limit signs be updated accordingly to reflect the speed limit change; and, That a speed radar display board be deployed following installation of the updated speed limit signs, to provide increased education and awareness; and, That York Region Pol ice be requested to enforce the revised speed limit upon installation of the updated speed limit signs and passing of the By-law; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Award of RFP 084-R-24 Consulting Services for Detailed Design, Contract Administration and Site Inspection Services for Active Transportation at Five Priority Locations” be received; and, That the contract for consulting engineering services for the detailed design, contract administration and site inspection for Active Transportation at Five Priority Locations be awarded to the highest ranked, lowest priced bidder, Chisholm Fleming & Associates in the amount of $550,577.42 inclusive of HST; and, That an allowance in the amount of $40,704.00, inclusive of HST, be established for geotechnical investigation and material testing during construction which may be required; and, That a 10% contingency in the amount of $59,128.14, inclusive of HST, be established to cover any additional consulting services to deliver the project and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the Engineering Department Capital Administration fee in the amount of $58,536.86 be transferred to revenue account 640-998-8871 (Capital Administration Fee); and, That the cost in the amount of $708,946.42 ($550,577.42 + $40,704.00 + $59,128.14 + $58,536.86) be funded from capital account 23455 with available budget of $571,300.00 and from Infrastructure Canada’s Active Transportation Fund grant contribution of $325,215.18; and, That the remaining amount of $20,000.00 be

That the June 4, 2024, report titled, “RECOMMENDATION REPORT, Official Plan and Zoning By-law Amendment Applications submitted by Urban Growth Inc. (c/o Ledgemark Homes Inc.) to facilitate a four-storey residential building and the relocation and addition to a heritage dwelling at 3009 Elgin Mills Road East, 10731, 10737, 10743, and 10745 Victoria Square Boulevard (Ward 2), File PLAN 24 160555”, be received; and, That the deputation made by Arthur Keoshkerian to the June 4, 2024 Development Services Committee be received; and, That the written submissions from Jean Toh, Annie Pinteric, Neil Coulton, and Stephanie Clarke be received; and, That the Official Plan Amendment application be approved and that the draft Official Plan Amendment, attached as Appendix ‘A’, be finalized and brought forward to the June 12, 2024, Council meeting to be enacted without further notice; and, That the Zoning By-law Amendment application be approved and that the draft site-specific Zoning By-law Amendment, attached as Appendix ‘B’, be finalized and brought forward to the June 12, 2024, Council meeting to be enacted without further notice; and, That servicing allocation for 56 units be assigned to the four-storey residential development and that servicing allocation will be revoked or reallocated after a period of three (3) years from the date of Council approval, should the development not proceed in a timely manner; and further, That Staff be authorized and directed to do all things necessary t

That the report entitled "Cornell Centre Secondary Plan – Status Update" dated June 4, 2024, be received; and, That the additional planning policy work be part of the secondary plan review for the gateway visioning that was established; and, That Council endorse the proposed work plan to complete the Cornell Centre Secondary Plan; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “33rd World Hakka Conference, Luoyang, Henan Province, China, October 24 – 26, 2024” be received; and, That Council approve business travel for Mayor Scarpitti or designate, Chair of Economic Growth, Culture & Entrepreneurship Regional Councillor Alan Ho and Regional Councillor Joe Li to attend the 33rd World Hakka Conference in Luoyang, Henan Province, China from October 24 – 26, 2024; and, That the total cost of the 33rd World Hakka Conference in Luoyang, Henan Province, China not exceed $10,500 CDN and be funded from the Corporate Contingency Account; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the General Committee be received & adopted. (Items 1 to 5):

That the report entitled Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001 be received; and, That the tax amounts for prior years totalli ng $63 6 , 398, as set out in this report, be written-off pursuant to Section 354 of the Municipal Act, 2001; and , That the City of Markham’s portion of the write-off of $148,441 be charged to Account 820-820-7040; and, That the Treasurer be directed to remove these amounts from the Collector’s Roll; and, That the associated interest be cancelled in proportion to the tax adjustments; and further, That staff be authorized to and directed to do all things necessary to give effect to this resolutions.

That the report titled “Development Charge and Community Benefits Charge December 31, 2023 Reserve Balances and Annual Activity of the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997 , as amended , and Section 37(48) of the Planning Act ; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “ Award of Contract 161-S-24, Microsoft 365 Dynamics Customer Relationship Management (CRM) Software” be received; and, That the City’s existing Microsoft Platform be extended to include Microsoft 365 Dynamics Suite of Business Applications; and, That Microsoft 365 Dynamics Suite of Business Applications be designated as the preferred solution and software product of the City’s Customer Relationship Management (CRM) service needs at the sole discretion of the City; and, That Staff proceed with a Request for Proposal for Consulting Services for the Implementation, Integration, Ongoing Support and Maintenance of a Microsoft 365 Dynamics CRM Solution from Qualified Microsoft Partners; and, That contract 161-S-24 be awarded to Microsoft Canada for an amount to be negotiated but not to exceed $500,000 inclusive of HST for the year-1 software and license services; and, That the capital costs for the year-1 software and licenses be funded from capital pr oject account 400-101-5399-24076 - ITS - Corporate CRM Systems Implementation , with an available budget of $ 2,470,085 inclusive of HST; and, That the contract for ongoing software and license services for 4 additional years be awarded to Microsoft Canada in an annual amount to be negotiated but not to exceed $500,000 inclusive of HST, to be funded from 400-400-5361 with a current annual budget of $65,586.36, and subject to the adoption of the 2025 and future operating budgets in the said negotiated amounts

That the report titled “Quality Management System Management Review” be received; and, That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Whereas the City of Markham is committed to achieving Goal #2 of its Strategic Plan in that “We are an inclusive city, engaging everyone in building a livable, caring and culturally vibrant community”, and; Whereas the mailing radius for notification of applications coming before the City’s Statutory Public Meetings is 200-metres of the property boundary, and; Whereas The City of Markham has been asked to support a request for a Minister’s Zoning Order for subject lands that are 21.4 ha (52.9 ac) in size, and are generally located east of Cedar Avenue, south of Highway 407 and west of Bayview Avenue, in the Langstaff Gateway of Thornhill, and; Whereas the subject lands are currently occupied with a variety of uses including light industrial, outdoor storage, natural heritage and very limited residential. Therefore, Be It Resolved That the notification area be extended for this application, scheduled for a public hearing June 25, 2024, to include, as a courtesy, residences on the following nearby streets outside the 200-metre radius: Sycamore Drive, Evergreen Crescent, Mulberry Mews, Stately Way, Jondan Crescent and Romfield Circuit (house numbers 202 to 242 and 209 to 235).

That Markham City Council endorse the transfer of $15,000 from the Research and Publication Trust Fund to The Friends of the Markham Museum to fund the Indigenous Research Project.

That By-laws 2024-109 to 2024-116 be given three readings and enacted.

That, in accordance with Section 239 (2) of the Municipal Act , Council resolve into a private session to discuss the following confidential matters:

That the confidential Council minutes of the Council Meeting held on May 1, 2024, be adopted.

That the confidential update regarding Request for Direction - Ontario Land Tribunal Appeal by Dorsay Development Corporation, Official Plan and Zoning By-law Amendment and Site Plan Control applications to permit the development of mixed used buildings on the north side of Highway 7, east and west of Circa Drive (Ward 2) be received; and That Staff do all things necessary to give effect to these resolutions.

That By-law 2024-107 be given three readings and enacted. Three Readings BY-LAW 2024-107- A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF JUNE 12, 2024. No attachment

That the Council meeting of June 12, 2024 be adjourned at 3:07 p.m.

5 1. That the communication from Rob Lavecchia regarding Item 6.4: Communication - City Initiated Official Plan Amendment for the Markham Road – Mount Joy Secondary Plan be received.

1. That the report entitled “Speed Limit Reduction on Bur Oak Avenue (Ward 5)” be received; and, 2. That Speed Limit By-law 2017-104 be amended to reduce the posted speed limit on Bur Oak Avenue, within the Bill Hogarth Secondary School Zone, from 50 km/h to 40 km/h; and, 3. That the existing regulatory speed limit signs be updated accordingly to reflect the speed limit change; and, 4. That a speed radar display board be deployed following installation of the updated speed limit signs, to provide increased education and awareness; and, 5. That York Region Police be requested to enforce the revised speed limit upon installation of the updated speed limit signs and passing of the By-law; and further, 6 6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Award of RFP 084-R-24 Consulting Services for Detailed Design, Contract Administration and Site Inspection Services for Active Transportation at Five Priority Locations” be received; and, 2. That the contract for consulting engineering services for the detailed design, contract administration and site inspection for Active Transportation at Five Priority Locations be awarded to the highest ranked, lowest priced bidder, Chisholm Fleming & Associates in the amount of $550,577.42 inclusive of HST; and, 3. That an allowance in the amount of $40,704.00, inclusive of HST, be established for geotechnical investigation and material testing during construction which may be required; and, 4. That a 10% contingency in the amount of $59,128.14, inclusive of HST, be established to cover any additional consulting services to deliver the project and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 5. That the Engineering Department Capital Administration fee in the amount of $58,536.86 be transferred to revenue account 640-998- 8871 (Capital Administration Fee); and, 6. That the cost in the amount of $708,946.42 ($550,577.42 + $40,704.00 + $59,128.14 + $58,536.86) be funded from capital account 23455 with available budget of $571,300.00 and from Infrastructure Canada’s Active Transportation Fund grant contribution of $325,215.18; and, 7 7. That the remaining

1. That the June 4, 2024, report titled, “RECOMMENDATION REPORT, Official Plan and Zoning By-law Amendment Applications submitted by Urban Growth Inc. (c/o Ledgemark Homes Inc.) to facilitate a four-storey residential building and the relocation and addition to a heritage dwelling at 3009 Elgin Mills Road East, 10731, 10737, 10743, and 10745 Victoria Square Boulevard (Ward 2), File PLAN 24 160555”, be received; and, 2. That the deputation made by Arthur Keoshkerian to the June 4, 2024 Development Services Committee be received; and, 3. That the written submissions from Jean Toh, Annie Pinteric, Neil Coulton, and Stephanie Clarke be received; and, 4. That the Official Plan Amendment application be approved and that the draft Official Plan Amendment, attached as Appendix ‘A’, be finalized and brought forward to the June 12, 2024, Council meeting to be enacted without further notice; and, 5. That the Zoning By-law Amendment application be approved and that the draft site-specific Zoning By-law Amendment, attached as Appendix ‘B’, be finalized and brought forward to the June 12, 2024, Council meeting to be enacted without further notice; and, 8 6. That servicing allocation for 56 units be assigned to the four-storey residential development and that servicing allocation will be revoked or reallocated after a period of three (3) years from the date of Council approval, should the development not proceed in a timely manner; and further, 7. That Staff be authorized and directed to do

1. That the report entitled “33rd World Hakka Conference, Luoyang, Henan Province, China, October 24 – 26, 2024” be received; and, 2. That Council approve business travel for Mayor Scarpitti or designate, Chair of Economic Growth, Culture & Entrepreneurship Regional Councillor Alan Ho and Regional Councillor Joe Li to 9 attend the 33rd World Hakka Conference in Luoyang, Henan Province, China from October 24 – 26, 2024; and, 3. That the total cost of the 33rd World Hakka Conference in Luoyang, Henan Province, China not exceed $10,500 CDN and be funded from the Corporate Contingency Account; and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001 be received; and, 2. That the tax amounts for prior years totalling $636,398, as set out in this report, be written-off pursuant to Section 354 of the Municipal Act, 2001; and, 3. That the City of Markham’s portion of the write-off of $148,441 be charged to Account 820-820-7040; and, 4. That the Treasurer be directed to remove these amounts from the Collector’s Roll; and, 5. That the associated interest be cancelled in proportion to the tax adjustments; and further, 10 6. That staff be authorized to and directed to do all things necessary to give effect to this resolutions.

1. That the report entitled “Award of Contract 161-S-24, Microsoft 365 Dynamics Customer Relationship Management (CRM) Software” be received; and, 2. That the City’s existing Microsoft Platform be extended to include Microsoft 365 Dynamics Suite of Business Applications; and, 3. That Microsoft 365 Dynamics Suite of Business Applications be designated as the preferred solution and software product of the City’s Customer Relationship Management (CRM) service needs at the sole discretion of the City; and, 4. That Staff proceed with a Request for Proposal for Consulting Services for the Implementation, Integration, Ongoing Support and 11 Maintenance of a Microsoft 365 Dynamics CRM Solution from Qualified Microsoft Partners; and, 5. That contract 161-S-24 be awarded to Microsoft Canada for an amount to be negotiated but not to exceed $500,000 inclusive of HST for the year-1 software and license services; and, 6. That the capital costs for the year-1 software and licenses be funded from capital project account 400-101-5399-24076 - ITS - Corporate CRM Systems Implementation, with an available budget of $ 2,470,085 inclusive of HST; and, 7. That the contract for ongoing software and license services for 4 additional years be awarded to Microsoft Canada in an annual amount to be negotiated but not to exceed $500,000 inclusive of HST, to be funded from 400-400-5361 with a current annual budget of $65,586.36, and subject to the adoption of the 2025 and future operating budgets in the sa

1. That the June 4, 2024, Confidential Report, Request for Direction Report, Ontario Land Tribunal Appeal by Grmada Holdings Inc., of the Official Plan and Zoning By-law Amendment applications at 7509 and 7529 Yonge Street (Ward 1), be received; and further, 2. That Staff be authorized and directed to do all things necessary to give effect to these resolutions.

2. That the confidential report regarding Disposition of Surplus Lands be received; and further, 19 3. That staff be authorized and directed to do all things necessary to facilitate Council direction.