Council Meeting

That the Minutes of the Council Meeting held on January 25, 2023, be adopted.

That the deputation from Cavita Sharma regarding the proclamation of SaveSoil Day be received.

That the communication from the City Solicitor regarding the Ontario Land Tribunal (OLT) Decision Made RE: Garden Homes Markham, 73 Main Street South be received.

That the following proclamations, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: International Holocaust Remembrance Day - January 27, 2023 Black History Month - February 2023 National 211 Day - February 11, 2023 World Thinking Day - February 22, 2023 World Spay Day - February 28, 2023 Epilepsy Awareness Month - March 2023 Purple Day (Epilepsy Awareness) - March 26, 2023 National Wildlife Week - April 4 to April 8, 2023 Day Of Mourning For Workers Killed Or Injured On The Job - April 28, 2023 Be Kind To Animals Week - May 3 to May 9, 2023 World Turtle Day - May 23, 2023 Canadian Environment Week - June 5 to June 11, 2023 India Independence Day - August 15, 2023 Animal Health Week - October 1 to October 7, 2023 National Feral Cat Day - October 16, 2023 That the following new requests for proclamation be approved and added to the Five-Year Proclamations List approved by Council: Amyloidosis Awareness Month - March 2023 Neuromyelitis Optica Spectrum Disorder Awareness Month - March 2023 SaveSoil Day - March 21, 2023 World Down Syndrome Day - March 21, 2023 That the following requests for flag to be raised at the Anthony Roman Markham Civic Centre flagpole, approved by the City Clerk in accordance with the City of Markham Community Flag Raisings & Flag Protocol Policy, be received for information purposes: Black History Month - February 13 - February 28, 2023 India Independence Day - August 15, 2023 Armen

That the menu board sign variance application by 2048833 Ontario Incorporated at 8310 McCowan Road, Application No. 22.261422.000.00.SP, BE APPROVED subject to the following conditions: That the proposed menu board sign be restricted to a maximum height of 2.5 metres and a maximum sign area of 2.0 square metres; and, Where two (2) menu board signs are provided on-site, zero (0) pre-menu boards be permitted in association with the drive-through service facility; and, That the location of the second menu board sign is such that it is visible only by those using the drive through, and is not visible from any arterial road; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated January 31, 2023 entitled "Streamlining Planning Approvals through a Community Planning Permit System” be received; and, That the report dated January 31, 2023 entitled "Streamlining Planning Approvals through a Community Planning Permit System” be forwarded to the Ministry of Municipal Affairs and Housing as per the terms of the Audit and Accountability Fund – Intake 3 Fund; and, That staff be directed to evaluate the findings of the study entitled “Final Report: Streamlining Planning Approvals Through a Community Planning Permit System” and report back to Development Services Committee with potential options for a Community Planning Permit System including a work program and required resources; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the January 31, 2023, report titled, “Approval of the Continuation of the Designated Heritage Property Grant Program, 2023-2025”, be received; and, That a by-law be adopted to implement the Designated Heritage Property Grant Program (2023-2025) generally in the form attached as Appendix “A” to this report; and, That the existing reserve fund titled, “Designated Heritage Property Grant Reserve Fund”, continue to be used as the funding source for the program; and, That the Designated Heritage Property Grant Program be allocated $30,000 per year in funding for a three year period (2023 to 2025) for a total of $90,000 from the following source: A transfer of $90,000 from the Heritage Loan Reserve Fund, which has a current balance of $134,375; and, That By-law 175-81, as amended, (A By-law to Establish a Heritage Fund) be amended as per Appendix “C” to this report; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “ Main Street Unionville Revitalization – Project Update and Scope Adjustment, Ward 3, be received; and, That Purchase Order PD-21263 issued to CIMA Canada be increased by $239,207.23 inclusive of HST, to cover the additional design work and communication efforts required for the project, and to be funded from Capital Account 22338 (Main Street Unionville Reconstruction); and, That the contingency Purchase Order PD-21264 issued to CIMA Canada be increased by $35,881.08 inclusive of HST, to cover any additional design work required for the project and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy, and to be funded from Capital Account 22338 (Main Street Unionville Reconstruction); and, That the Engineering Department Capital Administration Fee in the amount of $25,238.22 inclusive of HST, be transferred to revenue account 640-998-8871 (Capital Admin Fees); and, That the Engineering Capital Account # 083-5350-22338-005 (Main Street Unionville Reconstruction) be increased to include the scope adjustment, as identified in this report in the amount of $1,363,000 inclusive of HST, to be funded from the following reserves: Life Cycle Fund - $86,100; and, Development Charges Reserve (DC Reserve) / Community Benefits Charge (CBC) / Tax- $36,600; and, Waterworks Reserve (WW Reserve) - $161,500; and, Stormwater Reserve (SW Reserve) - $175,600; and, York Region

That the report entitled “261-T-22 Rehabilitation of Suspended Watermain” be received” be received; and, That the contract for the rehabilitation of suspended watermain be awarded to the lowest priced Bidder, Avertex Utility Solutions Inc., in the amount of $912,082.00, inclusive of HST; and, That a 10% contingency in the amount of $91,208.20 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $1,003,290.20 (912,082.00 + $91,208.20) be funded from capital project #22206 “Suspended Watermain Insulation Replacement/ Rehabilitation” with available budget of $638,569.56; and, That the budget shortfall of $364,720.64 be funded from the Waterworks Reserve; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the CAO be authorized to execute Circular Materials Ontario’s Registration Forms and Confidentiality Agreements (in a form satisfactory to the City Solicitor) in order for Staff to obtain documents related to blue box Collection RFPs and blue box transition; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the following Council Committee appointments be made: Council Committee Appointments Chairs of Standing Committees General Committee: Finance & Administrative Chair: Keith Irish Vice Chair: Michael Chan Community Services Chair: Isa Lee Vice Chair: Juanita Nathan Environment & Sustainability Chair: Amanda Collucci Vice Chair: Ritch Lau Land, Building & Parks Chair: Andrew Keyes Vice Chair: Keith Irish Development Services Committee Planning- Development & Policy Chair: Jim Jones Vice Chair: Joe Li (Chair Development Services Public Statutory Meetings: Joe Li) Culture & Economic Development Chair: Alan Ho Vice Chair: Amanda Collucci Engineering -Transportation & Infrastructure Chair: Karen Rea Vice Chair: Reid McAlpine 2. Development Services Subcommittees Markham Subcommittee Chair: Regional Councillor Alan Ho Members: Councillor Karen Rea Councillor Andrew Keyes Councillor Amanda Collucci Milliken Subcommittee Chair: Regional Councillor Joe Li Members: Councillor Isa Lee Councillor Juanita Nathan Councillor Ritch Lau Thornhill Subcommittee Chair: Regional Councillor Jim Jones Members: Councillor Keith Irish Councillor Isa Lee Councillor Andrew Keyes Unionville Subcommittee Chair: Deputy Mayor Michael Chan Members: Councillor Reid McAlpine Councillor Isa Lee Councillor Amanda Collucci Note: Mayor Frank Scarpitti Deputy Mayor Michael Chan Regional Councillor Jim Jones Chair of Development Services Committee Regional Councillor Joe Li Vice Chair of Development Services are

That By-laws 2023-25 to 2023-27 and By-laws 2023-30 to 2023-35 be given three readings and enacted.

That, in accordance with Section 239 (2) of the Municipal Act , Council resolve into a private session to discuss the following confidential matters:

That By-law 2023-24 be given three readings and enacted. Three Readings BY-LAW 2023-24 - A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF FEBRUARY 8, 2023.

That the Council meeting of February 8, 2023 be adjourned.

1. That the following proclamations, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: a. International Holocaust Remembrance Day - January 27, 2023 b. Black History Month - February 2023 c. National 211 Day - February 11, 2023 d. World Thinking Day - February 22, 2023 e. World Spay Day - February 28, 2023 4 f. Epilepsy Awareness Month - March 2023 g. Purple Day (Epilepsy Awareness) - March 26, 2023 h. National Wildlife Week - April 4 to April 8, 2023 i. Day Of Mourning For Workers Killed Or Injured On The Job - April 28, 2023 j. Be Kind To Animals Week - May 3 to May 9, 2023 k. World Turtle Day - May 23, 2023 l. Canadian Environment Week - June 5 to June 11, 2023 m. India Independence Day - August 15, 2023 n. Animal Health Week - October 1 to October 7, 2023 o. National Feral Cat Day - October 16, 2023 2. That the following new requests for proclamation be approved and added to the Five-Year Proclamations List approved by Council: a. Amyloidosis Awareness Month - March 2023 b. Neuromyelitis Optica Spectrum Disorder Awareness Month - March 2023 c. SaveSoil Day - March 21, 2023 d. World Down Syndrome Day - March 21, 2023 3. That the following requests for flag to be raised at the Anthony Roman Markham Civic Centre flagpole, approved by the City Clerk in accordance with the City of Markham Community Flag Raisings & Flag Protocol Policy, be received for information purposes: a. Black History Month - Februar

That the report of the Development Services Committee be received & adopted. (Items 1 to 4):

1. That the menu board sign variance application by 2048833 Ontario Incorporated at 8310 McCowan Road, Application No. 22.261422.000.00.SP, BE APPROVED subject to the following conditions: a. That the proposed menu board sign be restricted to a maximum height of 2.5 metres and a maximum sign area of 2.0 square metres; and, b. Where two (2) menu board signs are provided on-site, zero (0) pre-menu boards be permitted in association with the drive- through service facility; and, 2. That the location of the second menu board sign is such that it is visible only by those using the drive through, and is not visible from any arterial road; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6

1. That the January 31, 2023, report titled, “Approval of the Continuation of the Designated Heritage Property Grant Program, 2023-2025”, be received; and, 2. That a by-law be adopted to implement the Designated Heritage Property Grant Program (2023-2025) generally in the form attached as Appendix “A” to this report; and, 7 3. That the existing reserve fund titled, “Designated Heritage Property Grant Reserve Fund”, continue to be used as the funding source for the program; and, 4. That the Designated Heritage Property Grant Program be allocated $30,000 per year in funding for a three year period (2023 to 2025) for a total of $90,000 from the following source: a. A transfer of $90,000 from the Heritage Loan Reserve Fund, which has a current balance of $134,375; and, 5. That By-law 175-81, as amended, (A By-law to Establish a Heritage Fund) be amended as per Appendix “C” to this report; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “ Main Street Unionville Revitalization – Project Update and Scope Adjustment, Ward 3, be received; and, 2. That Purchase Order PD-21263 issued to CIMA Canada be increased by $239,207.23 inclusive of HST, to cover the additional design work and communication efforts required for the project, and to be funded from Capital Account 22338 (Main Street Unionville Reconstruction); and, 3. That the contingency Purchase Order PD-21264 issued to CIMA Canada be increased by $35,881.08 inclusive of HST, to cover any additional design work required for the project and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy, and to be funded from Capital Account 22338 (Main Street Unionville Reconstruction); and, 8 4. That the Engineering Department Capital Administration Fee in the amount of $25,238.22 inclusive of HST, be transferred to revenue account 640-998-8871 (Capital Admin Fees); and, 5. That the Engineering Capital Account # 083-5350-22338-005 (Main Street Unionville Reconstruction) be increased to include the scope adjustment, as identified in this report in the amount of $1,363,000 inclusive of HST, to be funded from the following reserves: a. Life Cycle Fund - $86,100; and, b. Development Charges Reserve (DC Reserve) / Community Benefits Charge (CBC) / Tax- $36,600; and, c. Waterworks Reserve (WW Reserve) - $161,500; and, d. Stormwater Reserve (SW Reserve)

That the report of the General Committee be received & adopted.

1. That the report entitled “261-T-22 Rehabilitation of Suspended Watermain” be received” be received; and, 9 2. That the contract for the rehabilitation of suspended watermain be awarded to the lowest priced Bidder, Avertex Utility Solutions Inc., in the amount of $912,082.00, inclusive of HST; and, 3. That a 10% contingency in the amount of $91,208.20 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the construction award in the amount of $1,003,290.20 (912,082.00 + $91,208.20) be funded from capital project #22206 “Suspended Watermain Insulation Replacement/ Rehabilitation” with available budget of $638,569.56; and, 5. That the budget shortfall of $364,720.64 be funded from the Waterworks Reserve; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the following Council Committee appointments be made: 1. Council Committee Appointments Chairs of Standing Committees General Committee: Finance & Administrative Chair: Keith Irish Vice Chair: Michael Chan Community Services Chair: Isa Lee Vice Chair: Juanita Nathan Environment & Sustainability Chair: Amanda Collucci Vice Chair: Ritch Lau Land, Building & Parks Chair: Andrew Keyes Vice Chair: Keith Irish Development Services Committee Planning- Development & Policy Chair: Jim Jones Vice Chair: Joe Li (Chair Development Services Public Statutory Meetings: Joe Li) 11 Culture & Economic Development Chair: Alan Ho Vice Chair: Amanda Collucci Engineering -Transportation & Infrastructure Chair: Karen Rea Vice Chair: Reid McAlpine 2. Development Services Subcommittees Markham Subcommittee Chair: Regional Councillor Alan Ho Members: Councillor Karen Rea Councillor Andrew Keyes Councillor Amanda Collucci Milliken Subcommittee Chair: Regional Councillor Joe Li Members: Councillor Isa Lee Councillor Juanita Nathan Councillor Ritch Lau Thornhill Subcommittee Chair: Regional Councillor Jim Jones Members: Councillor Keith Irish Councillor Isa Lee Councillor Andrew Keyes Unionville Subcommittee Chair: Deputy Mayor Michael Chan Members: Councillor Reid McAlpine Councillor Isa Lee 12 Councillor Amanda Collucci Note: Mayor Frank Scarpitti Deputy Mayor Michael Chan Regional Councillor Jim Jones Chair of Development Services Committee Regional Councillor Joe Li Vice Chair of Development Ser

13 That By-laws 2023-25 to 2023-27 and By-laws 2023-30 to 2023-35 be given three readings and enacted.

1. That the Commissioner Corporate Services and Chief Information Officer be authorized to execute the “Mutual Termination Agreement” dated December 15, 2022 between The Corporation of the City of Markham (the “City”) and Verint Americas Inc. (“Verint”), provided the agreement is in a form satisfactory to the City Solicitor; and, 2. That Staff be authorized and directed to take the actions set out in this report.

16 That Paul Tiefenbach be re-appointed to the Heritage Markham Committee with a term ending November 30, 2025.

1. That the confidential Council minutes of the Council Meeting held on January 25, 2023 be adopted.

That staff be authorized and directed to do all things necessary to give effect to this resolution.