General Committee Meeting

That the minutes of the January 30, 2024 General Committee meeting be confirmed.

That the minutes and notes of the October 12, 2023 Environmental Advisory Committee be received for information purposes.

That the minutes of the November 27, 2023 Markham Public Library Board meeting be received for information purposes.

That the report dated February 13, 2024 entitled “2023 Investment Performance Review” be received; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Months of November & December 2023” be received; and, That Staff be authorized to amend the reporting for contracts awarded by Staff from a monthly report to a quarterly report; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “289-T-23 Markham Village Phase 1A - Storm Sewers and Watermain Upgrades” be received; and, That the contract for be awarded to the lowest priced Bidder, Drainstar Contracting Ltd. in the amount of $18,746,673.19, inclusive of HST; and, That a 15% contingency in the amount of $2,812,000.98 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $21,558,674.17 ($18,746,673.19 + $2,812,000.98) be funded from the account 058-6150-23468-005 “Markham Village Flood Control Phase 1A - Construction” as outlined under the Financial Considerations Section in this report; and, That funding of $350,000.00 be retained in the account for other services as described under Financial Considerations Section; and, That the remaining funds from this tender relating to project #23468 “Markham Village Flood Control Phase 1A - Construction” in the amount $53,543.83 ($21,962,218.00 - $21,558,674.17-$350,000.00) be returned to the Stormwater Fee Reserve; and, That a 5-year moratorium be placed on any major servicing and utility installation along restored areas of the following streets: Church Street (from Maple Street to 9 th Line); and, Jack Court: and, Judy Court; and, Jill Court; and, Sir Isaac Gate; and, King Arthur Court; and, Rose Way; and further, T

That the presentation entitled “Preliminary Results of 2020-2026 Strategic Plan Community Survey” be received.

That the report titled “Request for Approval of Revised Terms of Reference for Markham Accessibility Advisory Committee” be received; and, That the name of the “Markham Advisory Committee on Accessibility” be changed to the “Markham Accessibility Advisory Committee”; and, That the revised Terms of Reference for the Markham Accessibility Advisory Committee be approved in substantial conformity with the Terms of Reference attached as Appendix A; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That General Committee adjourn at 10:19 AM.

1. That the minutes and notes of the October 12, 2023 Environmental Advisory Committee be received for information purposes. 3

1. That the report entitled “Staff Awarded Contracts for the Months of November & December 2023” be received; and, 2. That Staff be authorized to amend the reporting for contracts awarded by Staff from a monthly report to a quarterly report; and further, 4 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “289-T-23 Markham Village Phase 1A - Storm Sewers and Watermain Upgrades” be received; and, 2. That the contract for be awarded to the lowest priced Bidder, Drainstar Contracting Ltd. in the amount of $18,746,673.19, inclusive of HST; and, 3. That a 15% contingency in the amount of $2,812,000.98 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the construction award in the amount of $21,558,674.17 ($18,746,673.19 + $2,812,000.98) be funded from the account 058-6150- 23468-005 “Markham Village Flood Control Phase 1A - Construction” as outlined under the Financial Considerations Section in this report; and, 5. That funding of $350,000.00 be retained in the account for other services as described under Financial Considerations Section; and, 6. That the remaining funds from this tender relating to project #23468 “Markham Village Flood Control Phase 1A - Construction” in the amount $53,543.83 ($21,962,218.00 - $21,558,674.17-$350,000.00) be returned to the Stormwater Fee Reserve; and, 7. That a 5-year moratorium be placed on any major servicing and utility installation along restored areas of the following streets: i. Church Street (from Maple Street to 9th Line); and, ii. Jack Court: and, iii. Judy Court; and, iv. Jill Court; and, 5 v. Sir Isaac Gate; and, vi. Ki