General Committee Meeting

That the minutes of the January 23, 2023 Special General Committee -Budget meeting be confirmed.

That the minutes of the January 23 and January 30, 2023 Special General Committee meeting be confirmed.

That the minutes of the November 28, 2022 Markham Public Library Board meeting be received for information purposes.

That the minutes of the January 27, 2023 and January 30, 2023 Budget Committee meeting be received for information purposes.

That the report entitled “261-T-22 Rehabilitation of Suspended Watermain” be received” be received; and, That the contract for the rehabilitation of suspended watermain be awarded to the lowest priced Bidder, Avertex Utility Solutions Inc., in the amount of $912,082.00, inclusive of HST; and, That a 10% contingency in the amount of $91,208.20 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $1,003,290.20 (912,082.00 + $91,208.20) be funded from capital project #22206 “Suspended Watermain Insulation Replacement/ Rehabilitation” with available budget of $638,569.56; and, That the budget shortfall of $364,720.64 be funded from the Waterworks Reserve; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Months of September and October 2022” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated February 7, 2023 entitled “2022 Investment Performance Review” be received; and, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the CAO be authorized to execute Circular Materials Ontario’s Registration Forms and Confidentiality Agreements (in a form satisfactory to the City Solicitor) in order for Staff to obtain documents related to blue box Collection RFPs and blue box transition; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled “2023 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the February 13 th Public Consultation meeting; and, That the report entitled “2023 Water/Wastewater Rate” be received; and, That Staff be authorized to hold a hybrid public meeting on February 13th, 2023 at 5:30 p.m. to gather resident s ’ feedback on the principle of increasing the 202 3 water/wastewater rate by 3. 8 % or $0.1 7 7 4 from $4. 6163 /m 3 to $4. 7937 /m 3 effective April 1 st , 2023 ; and, That feedback received at the public meeting along with the proposed 202 3 water/wastewater rate be put forward for Council’s consideration on February 22 nd , 2023; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

That the General Committee Confidential session adjourn at 11:32 AM and not return to Open Session or report out on any matter.

1. That the report entitled “261-T-22 Rehabilitation of Suspended Watermain” be received” be received; and, 2. That the contract for the rehabilitation of suspended watermain be awarded to the lowest priced Bidder, Avertex Utility Solutions Inc., in the amount of $912,082.00, inclusive of HST; and, 3. That a 10% contingency in the amount of $91,208.20 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the construction award in the amount of $1,003,290.20 (912,082.00 + $91,208.20) be funded from capital project #22206 “Suspended Watermain Insulation Replacement/ Rehabilitation” with available budget of $638,569.56; and, 4 5. That the budget shortfall of $364,720.64 be funded from the Waterworks Reserve; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the CAO be authorized to execute Circular Materials Ontario’s Registration Forms and Confidentiality Agreements (in a form satisfactory 5 to the City Solicitor) in order for Staff to obtain documents related to blue box Collection RFPs and blue box transition; and, 2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the presentation entitled “2023 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the February 13th Public Consultation meeting; and, 2. That the report entitled “2023 Water/Wastewater Rate” be received; and, 3. That Staff be authorized to hold a hybrid public meeting on February 13th, 2023 at 5:30 p.m. to gather residents’ feedback on the principle of increasing the 2023 water/wastewater rate by 3.8% or $0.1774 from $4.6163/m3 to $4.7937/m3 effective April 1st, 2023; and, 6 4. That feedback received at the public meeting along with the proposed 2023 water/wastewater rate be put forward for Council’s consideration on February 22nd, 2023; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the verbal update on Labour Relations be received.