Council Meeting

That the Minutes of the Council Meeting held on September 25, 2024, be adopted.

That the request for the City of Markham to complete the Municipal Information Form be received for information and be processed accordingly.

That the report of the Development Services Meeting be received & adopted. (Item 1):

That the report entitled Steelcase Road West Public Art Wall be received; and, That staff’s recommendation that the City enter into an Art Wall agreement with Steelcase Road West be approved; and, That the budget of $80,000 for two iterations of the Steelcase Road West Public Art Wall to be funded from the Public Art Reserve Fund be approved; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the Development Services Public Meeting be received & adopted, save and except Item 7.2.2. (Items 1 to 2):

That the “PUBLIC MEETING INFORMATION REPORT – Zoning By-law Amendment application to permit a three-storey commercial building for a Motor Vehicle Sales and Service establishment, with a total Gross Floor Area of 7,210 m 2 (77,608 ft 2 ) at 30 Heritage Road (File No. PLAN 24 182359)”, submitted by The Planning Partnership be received; and, That the Record of the Public Meeting held on September 24, 2024, with respect to the proposed application for Zoning By-law Amendment submitted by The Planning Partnership for 30 Heritage Road (File No. PLAN 24 182359), be received; and, That the Zoning By-Law Amendment include a clause prohibiting outdoor storage of motor vehicles along any public street frontage and prevent them from being visible from any public street on this property; and, That the application by The Planning Partnership for the proposed Zoning By-law Amendment (File No. PLAN 24 182359), be approved without further notice; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the deputations by Peter Miasek, representing the Unionville Residents Association, and Stella Yu, be received; and, That the written submission from the Unionville Residents Association be received; and, That the report entitled “PUBLIC MEETING INFORMATION REPORT, Applications for Official Plan and Zoning By-law Amendment to permit mixed-use residential buildings ranging from 30 to 42 storeys on the southern portion of 4077 and 4101 Highway 7 (Phases 2 and 3) and a nine-storey apartment building on the northern portion of 4121 Highway 7 (Phase 4), Ward 3, File No. PLAN 23 129656”, be received; and, That the Record of the Public Meeting held on September 24, 2024 with respect to the proposed Official Plan and Zoning By-law Amendment applications, be received; and, That the applications by 2690622 Ontario Inc. (Kingdom Development Inc.) for a proposed Official Plan and Zoning By-law Amendment (PLAN 23 129656) be approved and the draft implementing Official Plan Amendment and Zoning By-law Amendment be finalized and enacted without further notice; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the Development Services Committee be received & adopted. (Item 1):

That the report dated October 1, 2024, titled " Provincial Planning Statement, 2024 and Ontario Land Tribunal Land Rules of Practice and Procedures Review " be received; and, That the written correspondence from Mike Everard be received; and, That the Province include Employment Areas as a matter of transition to facilitate implementation of the Provincial Planning Statement, 2024 by maintaining the PPS, 2020 definition of Employment Area and not enabling privately initiated employment conversion applications, until such time as the next municipal official plan review is complete; and, That this report be forwarded to the Ministry of Municipal Affairs and Housing as the City of Markham’s comments on transition matters to facilitate the introduction of the PPS, 2024 (ERO-019-9065); and, That Staff be directed to host a special meeting of Council in accordance with Section 26(3)(b) of the Planning Act to discuss the revisions that may be required to the official plans; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the General Committee Meeting be received & adopted. (Items 1 to 5):

That the report entitled “Markham Environmental Sustainability Fund (MESF) 2024 Funding and Future Program Protocols” be received; and, That the external funding application “The Urban Farm Initiative” for site expansion and improvements be approved for $9,596 and be funded from the MESF Reserve; and, That proposed amendments to the funding approvals process for future MESF applications be received as noted in this report; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Award of Tender 196-T-24 Courts Reconstruction - Construction” be received; and, That staff be authorized to award a contract to Bond Paving & Construction Inc., the lowest priced bidder, in the total amount of $875,276.43 inclusive of HST; and, That a contingency in the amount of $87,527.64 (10%) inclusive of HST, established to cover any additional project costs, be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, That the award and contingency in the total amount of $962,804.07 be funded from the following: Capital project 24205 - Tennis/Basketball Reconstruction Simonston / Robinson/Milliken Mills, which has an available budget of $355,093.59; Capital project 24208 – Tennis Fencing, which has an available budget of $96,300.00; Capital project 24204 – Tennis/Basketball Reconstruction Bayview Reservoir, which has an available budget of $177,400.00; Tennis club portion in the amount of $157,462.41; and, That the shortfall in the amount of $176,548.07 ($962,804.07 - $355,093.59 - $96,300 - $177,400 - $157,462.41) be funded from Non-DC Capital Contingency; and, That all identified budget amounts be consolidated into project #24205 to facilitate the administration of this contract; and, That this report be received by Council on October 9, 2024; and further, That Staff be authorized and directed to do all things necessary to g

That the report titled “2024 July Year-To-Date Results of Operations and Year-End Forecast ” be received; and, That the City Treasurer be authorized to manage the City’s Year-End surplus through required transfers and other adjustments in accordance with City financial and accounting policies and objectives; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Award of Contract 182-S-24 Pan Am Centre Parking Control System” be received; and, That the contract 182-S-24 Pan Am Centre Parking Control System (One time – equipment acquisition and installation, implementation, training) (Recurring – subscription service, warranty / preventative maintenance cost for Year 1) be awarded to Loco Mobi World in the amount of $264,763.79, inclusive of HST; and, That staff be authorized a Cash Allowance to cover integration with existing Markham systems, testing & inspection, and internet set up, at a cost of $50,880.00 inclusive of HST to support the project implementation; and, That staff be authorized a Cash Allowance for maintenance (emergency repairs, ticket material, spare parts) at a cost of $66,144.00, inclusive of HST for the first year; and, That a contingency be approved in the amount of $38,178.78, inclusive of HST, equivalent of 10% of total capital cost, be established to cover any additional project costs, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, That the capital costs in the amount of $419,966.57 ($264,763.79 + $50,880.00 + $66,144.00 + $38,178.78), inclusive of HST be funded from capital project account 056-6150-22329-005, with an available budget of $758,748; and, That the remaining budget of $338,781.86, inclusive of HST be returned to the original funding source at the close o

That the report titled “Request for Approval of Revised Terms of Reference for the Markham Race Relations Advisory Committee” be received; and, That the deputation made by Danielle Russell to the October 8, 2024 General Committee meeting be received; and, That the written submission from Andrew Yu be received; and, That the revised Terms of Reference for the Markham Race Relations Advisory Committee be approved in substantial conformity with the Terms of Reference attached as Appendix A to the Staff report dated October 8, 2024; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That Item 10.1 "Recommendation Report, Draft Plan of Subdivision Application Submitted by 1628740 and 1628741 Ontario Inc. to Permit a 32-Unit Residential Subdivision at 2716 and 2730 Elgin Mills Road East (Ward 2) File Plan 23 150156" be

That the rules be waived to introduce an additional matter on today’s confidential agenda that deals with a request for deferral of Development Charges that requires Solicitor advice [Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act, 2001, Section 239 (2) (k)].

That By-law 2024-186 be given three readings and enacted.

That, in accordance with Section 239 (2) of the Municipal Act , Council resolve into a private session at 1:34 PM to discuss the following confidential matters:

That the Confidential verbal update be received, and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-law 2024-185 be given three readings and enacted. Three Readings BY-LAW 2024-185 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF OCTOBER 9, 2024

That the Council meeting of October 9, 2024 be adjourned at 3:15 PM.

1. That the request for the City of Markham to complete the Municipal Information Form be received for information and be processed accordingly. 3

4 That the report of the Development Services Public Meeting be received & adopted, save and except Item 7.2.2. (Items 1 to 2):

1. That the deputations by Peter Miasek, representing the Unionville Residents Association, and Stella Yu, be received; and, 2. That the written submission from the Unionville Residents Association be received; and, 3. That the report entitled “PUBLIC MEETING INFORMATION REPORT, Applications for Official Plan and Zoning By-law Amendment to permit mixed-use residential buildings ranging from 30 to 42 storeys on the southern portion of 4077 and 4101 Highway 7 (Phases 2 and 3) and a nine-storey apartment building on the northern portion of 4121 Highway 7 (Phase 4), Ward 3, File No. PLAN 23 129656”, be received; and, 4. That the Record of the Public Meeting held on September 24, 2024 with respect to the proposed Official Plan and Zoning By-law Amendment applications, be received; and, 5. That the applications by 2690622 Ontario Inc. (Kingdom Development Inc.) for a proposed Official Plan and Zoning By- law Amendment (PLAN 23 129656) be approved and the draft implementing Official Plan Amendment and Zoning By-law Amendment be finalized and enacted without further notice; and further, 6 6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report dated October 1, 2024, titled " Provincial Planning Statement, 2024 and Ontario Land Tribunal Land Rules of Practice and Procedures Review " be received; and, 2. That the written correspondence from Mike Everard be received; and, 3. That the Province include Employment Areas as a matter of transition to facilitate implementation of the Provincial Planning Statement, 2024 by maintaining the PPS, 2020 definition of Employment Area and not enabling privately initiated employment conversion applications, until such time as the next municipal official plan review is complete; and, 4. That this report be forwarded to the Ministry of Municipal Affairs and Housing as the City of Markham’s comments on transition 7 matters to facilitate the introduction of the PPS, 2024 (ERO-019- 9065); and, 5. That Staff be directed to host a special meeting of Council in accordance with Section 26(3)(b) of the Planning Act to discuss the revisions that may be required to the official plans; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Award of Tender 196-T-24 Courts Reconstruction - Construction” be received; and, 2. That staff be authorized to award a contract to Bond Paving & Construction Inc., the lowest priced bidder, in the total amount of $875,276.43 inclusive of HST; and, 3. That a contingency in the amount of $87,527.64 (10%) inclusive of HST, established to cover any additional project costs, be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 4. That the award and contingency in the total amount of $962,804.07 be funded from the following: o Capital project 24205 - Tennis/Basketball Reconstruction Simonston / Robinson/Milliken Mills, which has an available budget of $355,093.59; o Capital project 24208 – Tennis Fencing, which has an available budget of $96,300.00; o Capital project 24204 – Tennis/Basketball Reconstruction Bayview Reservoir, which has an available budget of $177,400.00; o Tennis club portion in the amount of $157,462.41; and, 5. That the shortfall in the amount of $176,548.07 ($962,804.07 - $355,093.59 - $96,300 - $177,400 - $157,462.41) be funded from Non-DC Capital Contingency; and, 6. That all identified budget amounts be consolidated into project #24205 to facilitate the administration of this contract; and, 7. That this report be received by Council on October 9, 2024; and further, 8. That Staff be authorized and directed

1. That the report entitled “Award of Contract 182-S-24 Pan Am Centre Parking Control System” be received; and, 2. That the contract 182-S-24 Pan Am Centre Parking Control System (One time – equipment acquisition and installation, implementation, training) (Recurring – subscription service, warranty / preventative maintenance cost for Year 1) be awarded to Loco Mobi World in the amount of $264,763.79, inclusive of HST; and, 3. That staff be authorized a Cash Allowance to cover integration with existing Markham systems, testing & inspection, and internet set up, at a cost of $50,880.00 inclusive of HST to support the project implementation; and, 10 4. That staff be authorized a Cash Allowance for maintenance (emergency repairs, ticket material, spare parts) at a cost of $66,144.00, inclusive of HST for the first year; and, 5. That a contingency be approved in the amount of $38,178.78, inclusive of HST, equivalent of 10% of total capital cost, be established to cover any additional project costs, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 6. That the capital costs in the amount of $419,966.57 ($264,763.79 + $50,880.00 + $66,144.00 + $38,178.78), inclusive of HST be funded from capital project account 056-6150-22329-005, with an available budget of $758,748; and, 7. That the remaining budget of $338,781.86, inclusive of HST be returned to the original fundi

1. That the Confidential verbal update be received, and further, 15 2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the Council meeting of October 9, 2024 be adjourned at 3:15 PM. 16