General Committee Meeting

That the minutes of the June 6 and June 20, 2023 General Committee meeting and the June 19, 2023 Special General Committee meeting be confirmed.

That the following communications dated June 29, 2023 from York Region be received for information purposes: 2023 Community Safety Zones and School Zone Speed Limit Reductions 2022 Annual Waste Management Report Housing Solutions 2022 Progress Report and 2023 Action Plan 2023 Fiscal Sustainability Update 2022 Agriculture and Agri-Food Strategy Update Regional Planning Transition Plan -- Region's resolution requests local municipal planning staff for input. York Region Transit Fare Structure and Policy Update Proposed Provincial Planning Statement Affordable Housing in York Region - 2022 Measuring and Monitoring National Remembrance of the 100th Anniversary of the Enactment of the Chinese Exclusion Act in Canada Proposed Provincial Planning Statement

That this item be deferred to the October 10, 2023 General Committee Meeting Agenda.

That the minutes of the May 29, 2023 Markham Public Library Board meeting be received for information purposes.

That the minutes of the April 26, May 24 & June 21, 2023 Unionville Business Improvement Area Committee meeting be received for information purposes.

That the Report Appointment of Members to the Markham Mayor’s Youth Council for the period of September 5, 2023 to June 30, 2024 be received; and, That the following Appointments of Members to the Markham Mayor’s Youth Council be confirmed for the term September 5, 2023 to June 30, 2024; and further, Name School Grade Ward Kelly Liu University of Toronto Schools 9 1 Sabine Cuesta Saint Robert Catholic High School 10 1 Christian Matros Saint Robert Catholic High School 10 1 Varna Venkatesh Saint Robert Catholic High School 10 6 Michael Li Markville Secondary School 10 6 Oscar Cheng Saint Robert Catholic High School 10 8 Elisabeth Lum Markville Secondary School 10 3 Lilia Zitouni Saint Robert Catholic High School 10 1 Kara Cespedes Markville Secondary School 10 3 Ivy Chen Markville Secondary School 10 6 Zoey Rodrigues Bill Hogarth High School 10 6 Jin Zhou Thorlea High School 11 1 Melody Cao Bayview Secondary School 11 2 Mehrava Afshani Bayview Secondary School 11 2 Hadia Rasool Markham District High School 11 7 Sarah Gao Bayview Secondary School 11 6 Rithikha Kalaiunarbavan Middlefield Collegiate Institute 11 7 Callista Chan Saint Augustine Catholic High School 12 6 Elyssa Qi Saint Augustine Catholic High School 12 2 Tom Zheng Cresent School 12 3 Jiabei He Bill Hogarth High School 12 5 Aiden Ma Saint Robert Catholic High School 12 1 Isabella Peng Unionville High School 12 4 Sam Chan Saint Augustine Catholic High School 12 2 Ananiya Narmathan Saint Augustine Catholic High Schoo

That the report entitled ““Request for Proposal 163-R-23 Citywide Building Mechanical and HVAC Systems Maintenance” be received; and, That the contract for Services be awarded to the highest ranked bidder, S.I.G. Mechanical Services Limited, for a term of two (2) years in the total amount of $1,629,485.08 inclusive of HST as per the following; and, November 1, 2023 - October 31, 2024 - $814,742.54 November 1, 2024 - October 31, 2025 - $ 8 14,742.54 Total: $ 1, 629 , 485 . 08 That the contract include an option for the City (in its sole discretion) to extend the contract for up to four (4) additional one (1) year terms. Pricing will be firm for the first two years of the contract and prices in years three, four, five and six will be subject to Consumer Price Index (CPI) increase to a maximum of 2%; and, That the Director of Sustainability & Asset Management and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional four (4) one year periods subject to approval of the annual operating budget, vendor performance, and an increase based on the CPI to a maximum of 2%; and, That the award be funded from the accounts identified in the Financial Considerations section, subject to approval of the 2024-2029 operating budgets; and, The annual shortfall of $42,632.99 be captured as part of the 2024 contract escalations and adjusted accordingly, subject to approval of the 2024-2029 operating budgets; and further, That Staff be authorized and

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn at 11:10 AM from Confidential Session and not report out on any matter.

1. That the following communications dated June 29, 2023 from York Region be received for information purposes: a. 2023 Community Safety Zones and School Zone Speed Limit Reductions b. 2022 Annual Waste Management Report c. Housing Solutions 2022 Progress Report and 2023 Action Plan d. 2023 Fiscal Sustainability Update e. 2022 Agriculture and Agri-Food Strategy Update 3 f. Regional Planning Transition Plan -- Region's resolution requests local municipal planning staff for input. g. York Region Transit Fare Structure and Policy Update h. Proposed Provincial Planning Statement i. Affordable Housing in York Region - 2022 Measuring and Monitoring j. National Remembrance of the 100th Anniversary of the Enactment of the Chinese Exclusion Act in Canada k. Proposed Provincial Planning Statement

5 1. That the Report Appointment of Members to the Markham Mayor’s Youth Council for the period of September 5, 2023 to June 30, 2024 be received; and, 2. That the following Appointments of Members to the Markham Mayor’s Youth Council be confirmed for the term September 5, 2023 to June 30, 2024; and further, Name School Grade Ward Kelly Liu University of Toronto Schools 9 1 Sabine Cuesta Saint Robert Catholic High 10 1 School Christian Matros Saint Robert Catholic High 10 1 School Varna Venkatesh Saint Robert Catholic High 10 6 School Michael Li Markville Secondary School 10 6 Oscar Cheng Saint Robert Catholic High 10 8 School Elisabeth Lum Markville Secondary School 10 3 Lilia Zitouni Saint Robert Catholic High 10 1 School Kara Cespedes Markville Secondary School 10 3 Ivy Chen Markville Secondary School 10 6 Zoey Rodrigues Bill Hogarth High School 10 6 Jin Zhou Thorlea High School 11 1 Melody Cao Bayview Secondary School 11 2 Mehrava Afshani Bayview Secondary School 11 2 6 Hadia Rasool Markham District High School 11 7 Sarah Gao Bayview Secondary School 11 6 Rithikha Middlefield Collegiate Institute 11 7 Kalaiunarbavan Callista Chan Saint Augustine Catholic High 12 6 School Elyssa Qi Saint Augustine Catholic High 12 2 School Tom Zheng Cresent School 12 3 Jiabei He Bill Hogarth High School 12 5 Aiden Ma Saint Robert Catholic High 12 1 School Isabella Peng Unionville High School 12 4 Sam Chan Saint Augustine Catholic High 12 2 School Ananiya Narmathan Saint Augustine Catholic

1. That the report entitled ““Request for Proposal 163-R-23 Citywide Building Mechanical and HVAC Systems Maintenance” be received; and, 7 2. That the contract for Services be awarded to the highest ranked bidder, S.I.G. Mechanical Services Limited, for a term of two (2) years in the total amount of $1,629,485.08 inclusive of HST as per the following; and, o November 1, 2023 - October 31, 2024 - $814,742.54 o November 1, 2024 - October 31, 2025 - $814,742.54 Total: $1,629,485.08 3. That the contract include an option for the City (in its sole discretion) to extend the contract for up to four (4) additional one (1) year terms. Pricing will be firm for the first two years of the contract and prices in years three, four, five and six will be subject to Consumer Price Index (CPI) increase to a maximum of 2%; and, 4. That the Director of Sustainability & Asset Management and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional four (4) one year periods subject to approval of the annual operating budget, vendor performance, and an increase based on the CPI to a maximum of 2%; and, 5. That the award be funded from the accounts identified in the Financial Considerations section, subject to approval of the 2024-2029 operating budgets; and, 6. The annual shortfall of $42,632.99 be captured as part of the 2024 contract escalations and adjusted accordingly, subject to approval of the 2024-2029 operating budgets; and further, 7. That Staf