General Committee Meeting

That the minutes of the February 11, 2025 General Committee meeting be confirmed.

That the deputation from Gabe Vincent and Victoria DiMartino from BILD, in relation to item 10.1 be received.

That the communication dated January 16, 2025 from York Region be received for information purposes: 1. 2025 Ontario Budget Consultation

That the written submissions from Joran Weiner of Treasure Hill, James Stevenson of HBNG Holborn Group, and Victoria Mortelliti of BILD, be received.

That the report entitled “2024 Summary of Remuneration and Expenses for Councilors and Appointees to Boards” be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “030-S-25 Supply & Delivery of One Bucket Truck” be received; and, That the contract 030-S-25 for the supply and delivery of one bucket truck be awarded to Allan Fyfe Equipment Ltd. in the total amount of $393,645.33, inclusive of HST; and, That the award amount of $393,645.33 be funded from project #24418 Corporate Fleet Replacement – Non-Fire (account 057-6150-24418-005) with a budget available of $405,306.00; and, That the budget remaining in the amount of $11,660.67 ($405,306.00 - $393,645.33) be returned to the original funding source; and, That the tendering process be waived in accordance with Purchasing By-Law 2017-18, Part II, Section 11.1: (e) where the City is acquiring specialized vehicles or equipment…in which case the sources of supply may be identified based on technical specifications prepared by the User Department…; and, (g) where it is in the City’s best interest not to solicit a competitive Bid; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “051-S-25 Supply & Delivery of One Single Axle Truck and One Tandem Axle Truck” be received; and, That the contracts for the supply and delivery of one single axle truck be awarded as follows: a) Supply and delivery of one truck and chassis be awarded to Premier Truck Group in the amount of $171,045.85 inclusive of HST; and, b) Supply, installation, delivery and upfit of the winter control equipment on this one truck and chassis be awarded to Viking Cives in the amount of $214,159.01 inclusive of HST; and, c) That the total award amount for one single axle truck of $385,204.86 ($171,045.85 + $214,159.01) inclusive of HST be funded from capital project #25192 (057-5350-25192-005 New Fleet - Main Street Unionville) with available budget of $420,900.00; and, That the budget remaining for the one single axle truck (project #25192) in the amount of $35,695.14 ($420,900.00 - $385,204.86) be retained in the project for any future unforeseen related expenditure, with any remaining surplus budget being returned to the original funding source at the time of project closure; and, That the contracts for the supply and delivery of one tandem axle truck be awarded as follows: a) Supply and delivery of one truck and chassis be awarded to Premier Truck Group in the amount of $220,063.64 inclusive of HST; and, b) Installation and upfitting of the winter control equipment on this truck and chassis be awarded to Viking Cives in the amount of $220,920.96, inclusive of HS

That the report titled “2024 Year-End Results of Operations” be received; and, That the City’s 2024 operations net favourable variance of $10.20M be transferred to the Life Cycle Capital Replacement and Capital Reserve Fund, as per the approved Financial Planning and Budgeting Policy; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “300-T-24 Markham Village Phase 1B - Storm Sewers and Watermain Upgrades” be received; and, That the contract for 300-T-24 Markham Village Phase 1B - Storm Sewers and Watermain Upgrades be awarded to the lowest priced Bidder, Green Infrastructure Partners Inc. in the amount of $14,500,886.94 inclusive of HST; and, That a 10% contingency in the amount of $1,450,088.69 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $15,950,975.64 ($14,500,886.95 + $1,450,088.69) be funded from the account 058-6150-25198-005 “Markham Village Flood Control Phase 1B – Construction with an available budget of $20,708,160.00; and, That funding in the amount of $100,000.00 be retained in the account for other services as described under Financial Considerations Section; and, That the remaining funds in the amount $4,657,184.36 ($20,708,160.00 - $15,950,975.64 - $100,000.00) be returned to the Stormwater Fee Reserve; and, That a 5-year moratorium be placed on any major servicing and utility installation along restored areas of the following streets: • Wootten Way North: (from Church Street to Ramona Blvd); • Sir Lancelot Drive: (from Church Street to Sir Gawaine Pl); • Sir Kay Drive: from Sir Lancelot Drive to Sir Gareth Court; • Sir Gawaine: (Place

That the report titled “Annual Water Quality Report (January-December 2024)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and, That the Annual 2024 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and, That Council acknowledge that staff posted the Annual 2024 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2025 as per regulations; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled, “Deferral of Development Charges for High-Rise Residential Buildings” be received; and, That the deputations from Gabe Vincent and Victoria DiMartino from BILD, be received; and, That the written submissions from Joran Weiner of Treasure Hill, James Stevenson of HBNG Holborn Group, and Victoria Mortelliti of BILD, be received; and, That the attached Development Charge Deferral Policy - High-Rise Residential Buildings be approved; and, That the Treasurer be authorized to modify the Policy to make any administrative changes deemed necessary for the implementation of the deferrals; and, That the Treasurer be authorized to execute Development Charge deferral agreements, in a form satisfactory to the City Solicitor; and, That Staff report back with a comprehensive report on the deferral of Development Charges across all building types no later than the end of June; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That staff be directed to examine the City's procurement practices and prepare a report on a "Buy Canadian" procurement policy; and further, That staff report back at the next General Committee meeting on April 1st, 2025.

That By-law 77-93 Section 11, Subsection 8 be deleted; and further, That this amendment not be applied retroactively;

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn from confidential session at 11:44 AM and not report out on any matter.

1. That the communication dated January 16, 2025 from York Region be received for information purposes: 1. 2025 Ontario Budget Consultation 4

1. That the report entitled “030-S-25 Supply & Delivery of One Bucket Truck” be received; and, 5 2. That the contract 030-S-25 for the supply and delivery of one bucket truck be awarded to Allan Fyfe Equipment Ltd. in the total amount of $393,645.33, inclusive of HST; and, 3. That the award amount of $393,645.33 be funded from project #24418 Corporate Fleet Replacement – Non-Fire (account 057-6150-24418-005) with a budget available of $405,306.00; and, 4. That the budget remaining in the amount of $11,660.67 ($405,306.00 - $393,645.33) be returned to the original funding source; and, 5. That the tendering process be waived in accordance with Purchasing By- Law 2017-18, Part II, Section 11.1: (e) where the City is acquiring specialized vehicles or equipment…in which case the sources of supply may be identified based on technical specifications prepared by the User Department…; and,(g) where it is in the City’s best interest not to solicit a competitive Bid; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “051-S-25 Supply & Delivery of One Single Axle Truck and One Tandem Axle Truck” be received; and, 2. That the contracts for the supply and delivery of one single axle truck be awarded as follows:a) Supply and delivery of one truck and chassis be awarded to Premier Truck Group in the amount of $171,045.85 inclusive of HST; and,b) Supply, installation, delivery and upfit of the winter control equipment on this one truck and chassis be awarded to Viking Cives in the amount of $214,159.01 inclusive of HST; and,c) That the total award amount for one single axle truck of $385,204.86 ($171,045.85 + $214,159.01) inclusive of HST be funded from capital project #25192 (057-5350-25192-005 New Fleet - Main Street Unionville) with available budget of $420,900.00; and, 6 That the budget remaining for the one single axle truck (project #25192) in the amount of $35,695.14 ($420,900.00 - $385,204.86) be retained in the project for any future unforeseen related expenditure, with any remaining surplus budget being returned to the original funding source at the time of project closure; and, 3. That the contracts for the supply and delivery of one tandem axle truck be awarded as follows: a) Supply and delivery of one truck and chassis be awarded to Premier Truck Group in the amount of $220,063.64 inclusive of HST; and,b) Installation and upfitting of the winter control equipment on this truck and chassis be awarded to Viking Cives in the amount of $220,920.96, inclusiv

1. That the report entitled “300-T-24 Markham Village Phase 1B - Storm Sewers and Watermain Upgrades” be received; and, 2. That the contract for 300-T-24 Markham Village Phase 1B - Storm Sewers and Watermain Upgrades be awarded to the lowest priced Bidder, Green Infrastructure Partners Inc. in the amount of $14,500,886.94 inclusive of HST; and, 3. That a 10% contingency in the amount of $1,450,088.69 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 8 4. That the construction award in the amount of $15,950,975.64 ($14,500,886.95 + $1,450,088.69) be funded from the account 058-6150- 25198-005 “Markham Village Flood Control Phase 1B – Construction with an available budget of $20,708,160.00; and, 5. That funding in the amount of $100,000.00 be retained in the account for other services as described under Financial Considerations Section; and, 6. That the remaining funds in the amount $4,657,184.36 ($20,708,160.00 - $15,950,975.64 - $100,000.00) be returned to the Stormwater Fee Reserve; and, 7. That a 5-year moratorium be placed on any major servicing and utility installation along restored areas of the following streets:• Wootten Way North: (from Church Street to Ramona Blvd);• Sir Lancelot Drive: (from Church Street to Sir Gawaine Pl);• Sir Kay Drive: from Sir Lancelot Drive to Sir Gareth Court;•

1. That the report titled “Annual Water Quality Report (January-December 2024)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and, 9 2. That the Annual 2024 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and, 3. That Council acknowledge that staff posted the Annual 2024 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2025 as per regulations; and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.