Council Meeting

That the Minutes of the Council Meeting held on May 1, 2024, be adopted.

That the communication from the City Solicitor regarding the Ontario Land Tribunal (OLT) decision for 36-48 Steeles Avenue East & 37-49 Highland Park Boulevard (Ward 1) be received.

That the report of the Development Services Public Meeting be received & adopted. (Item 1):

That clause 11 be amended as follows: That any reduction in the parking minimums be evaluated by the municipality to determine the appropriateness of any reduction based on local transit service levels and area context;

That clause 5 be amended as follows: That Council support limiting third party appeals on Council decisions to improve timelines for the delivery of development projects but consider scoping to matters of provincial interest (e.g. housing) or those that do not conform to an official plan and that once a matter is appealed, that participant and party status be maintained for those with a third party interests ;

That clause 26 be amended as follows: That Council support in principle the proposed incentive tool that municipalities could leverage to attract specified manufacturing, industrial or commercial investments subject to further clarification of the financial impact to municipalities and the Province consult with municipalities to clarify the regulations and criteria that would govern the exemption process;

That the report of the General Committee be received & adopted. (Items 1 to 4):

That the correspondence dated February 28, 2024 from the Credit Valley – Toronto and Region – Central Lake Ontario (CTC) Source Water Protection Region (Appendix A) be received; and, That Council of the City of Markham endorse the joint nomination of Tom Bradley as the municipal representative for York Region and its local municipalities on the CTC Source Protection Committee; and further, That the Clerk be delegated authority to submit future nominations to Source Protection Committees on behalf of the City of Markham as requested or endorsed by York Region.

That the report entitled “012-R-24 Janitorial and Carpet Cleaning Service GC Report” be received; and, That the contract for City-Wide Cleaning Services be extended for seven months from June 1, 2024 – December 31, 2024 in the amount of $322,866.16 (Incl. HST) at the same terms, conditions and pricing from 2022/2023; and, That the contract extension in the amount of $322,866.16 (Incl. HST) be awarded to National Cleaning Contractors; and, That the seven-month contract extension be funded by available funding from various departments’ 2024 operating budget; and, That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, That the Director, Sustainability and Asset Management and Senior Manager, Procurement and Accounts Payable be authorized to add additional parks facilities opening in 2024 to the cleaning contract; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Off-Site Records Storage and Retrieval through the Ontario Provincial Government via OPS Vendor of Record” be received; and, That the contract for Off-Site Records Storage and Retrieval Services for a period of ten years (2024 – 2033) be awarded to the Iron Mountain Canada in the annual estimated amount of $43,990.00 (Incl. of HST) or $439,900.00 (Incl. of HST) over the ten-year term; and, That the contract in years 2025 – 2033 be increased by an annual amount lower than 1% each year; and, That the contract award in the amount of $43,990.00 be funded from the operating account 400-402-5539 (Records Storage) with an annual budget of $60,887.00, and that the estimated favourable variance in the amount of $16,897.00 ($60,887.00 - $43,990.00) be reported as part of the 2024 year-end results of operations; and, That funding for future terms of the contract be included in requested annual operating budgets; and, That the City’s Tender process be waived as the Ontario Provincial Government has undergone their own competitive process and in accordance with Purchasing By-Law 2017-8, Part II, Section 11 Non Competitive Procurement, item 1 (c) which states “Where the extension of an existing Contract would prove more cost-effective or beneficial”; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the memorandum titled “2024 Tree Preservation Fees, and City-wide Fee By-laws”, be received; and, That the PowerPoint presentation titled “Tree Preservation 2024 Fees, Security & Benchmarking”, be received as Appendix ‘A’; and, That By-law 2002-276, be amended by removing fees and charges for the Tree Preservation By-law in the form attached as Appendix ‘B’; and, That the fees and charges for the Tree Preservation By-law be added to By-law 2012-137 for ease of reference and streamlining purposes, be received as Appendix ‘C’; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-laws 2024-81 to 2024-86 and By-laws 2024-88 and 2024-89 be given three readings and enacted. Councilor Reid McAlpine declared a conflict of interest for this item and did not participate in the discussion or vote on the matter. (By-law 2024-87 and By-law 2024-86)

That By-law 2024-80 be given three readings and enacted. Three Readings BY-LAW 2024-80 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF MAY 15, 2024. No attachment

That the Council meeting of May 15, 2024 be adjourned at 1:50 PM.

3 1. That the communication from the City Solicitor regarding the Ontario Land Tribunal (OLT) decision for 36-48 Steeles Avenue East & 37-49 Highland Park Boulevard (Ward 1) be received.

That the report of the Development Services Committee be received & adopted. (Items 1 to 3): 8.2.1 RECOMMENDATION REPORT, REVISION TO A LEGAL DESCRIPTION OF A DESIGNATION BY-LAW FOR 4031 16TH AVENUE (“BRIARWOOD FARM-JAMES MCLEAN HOUSE”) (WARD 3) (16.11.3) 1. That the report, dated May 7, 2024, titled, “RECOMMENDATION REPORT, Revision to a Legal Description of a Designation By-law for 4031 16th Avenue (“Briarwood Farm-James McLean House”) (Ward 3)”, be received; and, 2. That the legal description as contained within Council-adopted By- law 2021-8 be amended to reflect the property’s current legal description, and that By-law 2021-8 be amended to ensure conformance with the Ontario Heritage Act, as amended; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10 That clause 26 be amended as follows: That Council support in principle the proposed incentive tool that municipalities could leverage to attract specified manufacturing, industrial or commercial investments subject to further clarification of the financial impact to municipalities and the Province consult with municipalities to clarify the regulations and criteria that would govern the exemption process;

11 1. That the report entitled “012-R-24 Janitorial and Carpet Cleaning Service GC Report” be received; and, 2. That the contract for City-Wide Cleaning Services be extended for seven months from June 1, 2024 – December 31, 2024 in the amount of $322,866.16 (Incl. HST) at the same terms, conditions and pricing from 2022/2023; and, 3. That the contract extension in the amount of $322,866.16 (Incl. HST) be awarded to National Cleaning Contractors; and, 4. That the seven-month contract extension be funded by available funding from various departments’ 2024 operating budget; and, 5. That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, 6. That the Director, Sustainability and Asset Management and Senior Manager, Procurement and Accounts Payable be authorized to add additional parks facilities opening in 2024 to the cleaning contract; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Off-Site Records Storage and Retrieval through the Ontario Provincial Government via OPS Vendor of Record” be received; and, 2. That the contract for Off-Site Records Storage and Retrieval Services for a period of ten years (2024 – 2033) be awarded to the Iron Mountain Canada in the annual estimated amount of 12 $43,990.00 (Incl. of HST) or $439,900.00 (Incl. of HST) over the ten-year term; and, 3. That the contract in years 2025 – 2033 be increased by an annual amount lower than 1% each year; and, 4. That the contract award in the amount of $43,990.00 be funded from the operating account 400-402-5539 (Records Storage) with an annual budget of $60,887.00, and that the estimated favourable variance in the amount of $16,897.00 ($60,887.00 - $43,990.00) be reported as part of the 2024 year-end results of operations; and, 5. That funding for future terms of the contract be included in requested annual operating budgets; and, 6. That the City’s Tender process be waived as the Ontario Provincial Government has undergone their own competitive process and in accordance with Purchasing By-Law 2017-8, Part II, Section 11 Non Competitive Procurement, item 1 (c) which states “Where the extension of an existing Contract would prove more cost-effective or beneficial”; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the memorandum titled “2024 Tree Preservation Fees, and City-wide Fee By-laws”, be received; and, 2. That the PowerPoint presentation titled “Tree Preservation 2024 Fees, Security & Benchmarking”, be received as Appendix ‘A’; and, 3. That By-law 2002-276, be amended by removing fees and charges for the Tree Preservation By-law in the form attached as Appendix ‘B’; and, 13 4. That the fees and charges for the Tree Preservation By-law be added to By-law 2012-137 for ease of reference and streamlining purposes, be received as Appendix ‘C’; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-laws 2024-81 to 2024-87 be given three readings and enacted.

That By-laws 2024-88 and 2024-89 be given three readings and enacted.

That By-law 2024-80 be given three readings and enacted. Three Readings BY-LAW 2024-80 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF MAY 15, 2024. No attachment 17