General Committee Meeting

That the minutes of the May 3, 2024 Special General Committee and May 14, 2024 General Committee meeting be confirmed.

That the following communications dated May 23, 2024 from York Region be received for information purposes: Water and Wastewater Capital Infrastructure Status Update Update on Public Works Research and Innovation Program 2024 Corporate Energy Conservation and Demand Management Plan Transportation Capital Infrastructure Status Update 2024 Corporate Asset Management Plan Growth and Development Review 2023 2024 Property Tax Policy 2023 to 2027 Strategic Plan Year 1 (2023) Progress Report 2024 Property Tax Rate Municipal Operation of Long-Term Care Homes

That the minutes of the April 22, 2024 Markham Public Library Board meeting be received for information purposes.

That the minutes of the September 21, October 19, November 23, 2023, and January 25, February 22, March 6, 2024 Markham Village Board Improvement Area meeting be received for information purposes.

That the report entitled Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001 be received; and, That the tax amounts for prior years totalli ng $63 6 , 398, as set out in this report, be written-off pursuant to Section 354 of the Municipal Act, 2001; and , That the City of Markham’s portion of the write-off of $148,441 be charged to Account 820-820-7040; and, That the Treasurer be directed to remove these amounts from the Collector’s Roll; and, That the associated interest be cancelled in proportion to the tax adjustments; and, That staff be authorized to and directed to do all things necessary to give effect to this resolutions.

That the report titled “Development Charge and Community Benefits Charge December 31, 2023 Reserve Balances and Annual Activity of the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997 , as amended , and Section 37(48) of the Planning Act ; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “ Award of Contract 161-S-24, Microsoft 365 Dynamics Customer Relationship Management (CRM) Software” be received; and, That the City’s existing Microsoft Platform be extended to include Microsoft 365 Dynamics Suite of Business Applications; and, That Microsoft 365 Dynamics Suite of Business Applications be designated as the preferred solution and software product of the City’s Customer Relationship Management (CRM) service needs at the sole discretion of the City; and, That Staff proceed with a Request for Proposal for Consulting Services for the Implementation, Integration, Ongoing Support and Maintenance of a Microsoft 365 Dynamics CRM Solution from Qualified Microsoft Partners; and, That contract 161-S-24 be awarded to Microsoft Canada for an amount to be negotiated but not to exceed $500,000 inclusive of HST for the year-1 software and license services; and, That the capital costs for the year-1 software and licenses be funded from capital pr oject account 400-101-5399-24076 - ITS - Corporate CRM Systems Implementation , with an available budget of $ 2,470,085 inclusive of HST; and, That the contract for ongoing software and license services for 4 additional years be awarded to Microsoft Canada in an annual amount to be negotiated but not to exceed $500,000 inclusive of HST, to be funded from 400-400-5361 with a current annual budget of $65,586.36, and subject to the adoption of the 2025 and future operating budgets in the said negotiated amounts

That the report titled “Quality Management System Management Review” be received; and, That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the Committee consents to add the motion to increase the notification radius for the Langstaff Gateway MZO item to this agenda for consideration.

Whereas the City of Markham is committed to achieving Goal #2 of its Strategic Plan in that “We are an inclusive city, engaging everyone in building a livable, caring and culturally vibrant community”, and; Whereas the mailing radius for notification of applications coming before the city’s Statutory Public Meetings is 200-metres of the property boundary, and; Whereas The City of Markham has been asked to support a request for a Minister’s Zoning Order for subject lands that are 21.4 ha (52.9 ac) in size, and are generally located east of Cedar Avenue, south of Highway 407 and west of Bayview Avenue, in the Langstaff Gateway of Thornhill, and; Whereas the subject lands are currently occupied with a variety of uses including light industrial, outdoor storage, natural heritage and very limited residential. Therefore, Be It Resolved That the notification area be extended for this application, scheduled for a public hearing June 25, 2024, to include residences on the following nearby streets outside the 200-metre radius: Sycamore Drive, Evergreen Crescent, Mulberry Mews, Stately Way, Jondan Crescent and Romfield Circuit (house numbers 202 to 242 and 209 to 235).

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn at 11:40 AM from confidential session and not report out on any matter.

4 1. That the following communications dated May 23, 2024 from York Region be received for information purposes: 1. Water and Wastewater Capital Infrastructure Status Update 2. Update on Public Works Research and Innovation Program 3. 2024 Corporate Energy Conservation and Demand Management Plan 4. Transportation Capital Infrastructure Status Update 5. 2024 Corporate Asset Management Plan 6. Growth and Development Review 2023 7. 2024 Property Tax Policy 8. 2023 to 2027 Strategic Plan Year 1 (2023) Progress Report 9. 2024 Property Tax Rate 10. Municipal Operation of Long-Term Care Homes

1. That the report titled “Development Charge and Community Benefits Charge December 31, 2023 Reserve Balances and Annual Activity of the 6 Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997, as amended, and Section 37(48) of the Planning Act; and further, 2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Award of Contract 161-S-24, Microsoft 365 Dynamics Customer Relationship Management (CRM) Software” be received; and, 2. That the City’s existing Microsoft Platform be extended to include Microsoft 365 Dynamics Suite of Business Applications; and, 3. That Microsoft 365 Dynamics Suite of Business Applications be designated as the preferred solution and software product of the City’s Customer Relationship Management (CRM) service needs at the sole discretion of the City; and, 4. That Staff proceed with a Request for Proposal for Consulting Services for the Implementation, Integration, Ongoing Support and Maintenance of a Microsoft 365 Dynamics CRM Solution from Qualified Microsoft Partners; and, 5. That contract 161-S-24 be awarded to Microsoft Canada for an amount to be negotiated but not to exceed $500,000 inclusive of HST for the year-1 software and license services; and, 6. That the capital costs for the year-1 software and licenses be funded from capital project account 400-101-5399-24076 - ITS - Corporate CRM Systems Implementation, with an available budget of $ 2,470,085 inclusive of HST; and, 7. That the contract for ongoing software and license services for 4 additional years be awarded to Microsoft Canada in an annual amount to be negotiated but not to exceed $500,000 inclusive of HST, to be funded 7 from 400-400-5361 with a current annual budget of $65,586.36, and subject to the adoption of the 2025 and future operating budgets in the sai

1. That the report titled “Quality Management System Management Review” be received; and, 8 2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.