Council Meeting

That the Minutes of the Council Meeting held on April 3, 2024, be adopted.

That the request to extend the existing liquor licences for the outdoor areas for the duration of the Markham Village Music Festival (Friday, June 14, 2024 to Saturday June 15, 2024) for the following locations/times be approved: Patio extensions for Friday, June 14, 2024: 4pm to 11pm & Saturday, June 15, 2024: 11am to 11pm: Inspire Restaurant, 144 Main Street Markham N, Markham, ON FujiSan, 144 Main Street Markham N, Markham, ON Azyun Restaurant, 144 Main Street Markham N, Markham, ON Main Street Greek, 60 Main Street Markham N, Markham, ON Laz Authentic Cuisine Inc 48 Main Street Markham N Folco’s Restaurant, 42 Main Street N, Markham, ON Khau Gully, 39 Main St. Markham N, Markham, ON Patio extensions for Friday, June 14, 2024: 4pm to 2am & Saturday, June 15, 2024, 11am to 11pm: The Duchess of Markham, 53 Main Street Markham N, Markham, ON Main’s Mansion Restaurant and Bar, 144 Main Street Markham N, Markham, ON

That the report of the Development Services Public Meeting be received & adopted. (Item 1 ):

That the written submissions by Helen Lepek and Nick Seretis, be received; and, That the “PUBLIC MEETING INFORMATION REPORT – Temporary Zoning By-law Amendment application to permit outside storage, enclosed storage and business office uses on 196 and 198 Langstaff Road, (Ward 1), (File PLAN 23 145149), submitted by Deborah and Robert Tiberio, be received; and, That the Record of the Public Meeting held on April 2, 2024, with respect to the proposed Temporary Zoning By-law Amendment application for 196 and 198, submitted by submitted by Deborah and Robert Tiberio. (File PLAN 23 23 145149), be received; and, That the Temporary Zoning By-law Amendment application for 196 and 198, submitted by submitted by Deborah and Robert Tiberio. (File PLAN 23 23 145149), be approved and the implementing Temporary Zoning By-law Amendment be finalized and adopted without further notice; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the Development Services Committee be received & adopted. (Item 1):

That the staff report titled “Environmental Policies and Procedures for Land Conveyance to the City, and Management of Excess Soil” be received; and, That Council adopt the revised Environmental Policy and Procedures for the Conveyance of Land to the City (“Land Conveyance Policy”) in substantial conformity with the Land Conveyance Policy set out in Attachment ”A”; and, That Council adopt the Policy and Procedures for Managing Excess Soil (“Excess Soil Policy”) in substantial conformity with the Excess Soil Policy set out in Attachment ”B”; and, That the Director of Engineering be authorized to waive the Environmental Site Assessments (ESA), including Record of Site Condition (RSC) and/or restrictions in the Certificate of Property Use (CPU), as set out in the Land Conveyance Policy and outlined in this report; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the General Committee be received & adopted. (Items 1 to 7):

That the report entitled “Award of RFP 009-R-24 Consulting Services for CIPP Watermain Rehabilitation Design” be received; and, That Contract 009-R-24 Consulting Services for CIPP Watermain Rehabilitation detailed design be awarded to the highest ranked / lowest priced Bidder, Accardi Schaeffers & Associates Ltd. in the amount of $308,827.35, inclusive of HST; and, That a 10% contingency in the amount of $30,882.74 inclusive of HST, be established to cover any additional designs costs and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the award for detailed design services in the amount of $339,710.09 ($308,827.35 + $30,882.74) be funded from the account 053-6150-24262-005 “CI Watermain Rehabilitation Design”, with an available budget of $466,600; and, That remaining funding of $126,889.91 ($466,600.00 less $339,710.09) be returned to the original funding source; and, That the contract administration services (inclusive of 10% contingency) be awarded to Accardi Schaeffers & Associates Ltd in the amount of $362,959.20 subject to Council adoption of the 2025 capital budget request; and, That the future Purchase Order for contract administration be updated to reflect the actual construction time required based on the final design; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “059-S-24 Supply & Delivery of Two Single Axle Trucks and One Tandem Axle Truck” be received; and, That the contracts for the supply and delivery of two single axle trucks be awarded as follows: Supply and delivery of two trucks and chassis to Premier Truck Group in the amount of $314,439.44 inclusive of HST; and, Supply, installation, delivery and upfit of the winter control equipment on these two trucks and chassis to Viking Cives in the amount of $413,420.35 inclusive of HST; and, That the total award amount for two trucks of $727,859.79 ($314,439.44 + $413,420.35) inclusive of HST be funded from capital project #23020 (057-6150-23470-005 Corporate Fleet Replacement – Non-Fire) with available budget of $582,400; and, That the budget shortfall for the single axle trucks (project #23020) in the amount of $145,459.79 ($582,400.00 - $727,859.79) be funded from the Life Cycle Replacement and Capital Reserve Fund; and, That the contracts for the supply and delivery of one tandem axle truck be awarded as follows: Supply and delivery of one truck and chassis to Premier Truck Group in the amount of $207,171.66 inclusive of HST; and, Supply, installation, delivery and upfit of the winter control equipment on this truck and chassis to Viking Cives in the amount of $213,075.26, inclusive of HST; and, That the total award amount of $420,246.93 ($207,171.66 + $213,075.26) inclusive of HST be funded from capital project #24230 (057-6150-24230-005 Corporate Fleet

That the report entitled “Operational Transition of the Victoria Square Community Centre to the City of Markham – Recreation Services” be received; and, That the transfer of the management of the Victoria Square Community Centre to the City of Markham – Recreation Services be approved; and, That the Victoria Square Community Centre Board be dissolved, and that Council extend its sincere thanks to all Victoria Square Community Centre Board members, past and present, for the unwavering commitment they have demonstrated towards ensuring the community centre’s smooth operation; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation titled “2023 Consolidated Financial Statements” be received; and, That the report titled “2023 Consolidated Financial Statements” be received; and, That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs), Destination Markham Corporation and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2023; and, That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2023 upon receiving the Independent Auditors’ Report; and, That the KPMG LLP Audit Findings Report for the year ended December 31, 2023 be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

WHEREAS under Ontario Regulation 391/2, Blue Box producers are fully accountable and financially responsible for their products and packaging once they reach their end of life and are disposed of, for ‘eligible’ sources only; and, WHEREAS ‘ineligible’ sources, which producers are not responsible for, include business improvement areas, places of worship, daycares, camp grounds, public-facing and internal areas of municipal-owned buildings, and not-for-profit organizations, such as shelters and food banks; and, WHEREAS should a municipality continue to provide services to the ‘ineligible’ sources, the municipality will be required to oversee the collection, transportation, and processing of the recycling, assuming 100% of the costs. Therefore, be it resolved: That the Council of the City of Markham hereby request that the province amend Ontario Regulation 391/21, Blue Box so that producers are responsible for the end-of-life management of recycling products from all sources as stated above; and, That Council hereby request the support of all Ontario Municipalities; and, This resolution be forwarded to the Honourable Doug Ford, Premier of Ontario, the Honourable Andrea Khanjin, Minister of the Environment, Conservation and Parks, Leader of the opposition, Leaders of the Liberal and Green Parties and all City of Markham MPP’s; and further, That a copy of this Motion to be sent to the Association of Municipalities of Ontario (AMO).

That the statutory notice for a future Development Services Statutory Public Meeting be expanded to a 500-metre radius for the Baha’i National Centre item and include property owners in the City of Toronto within the statutory notice requirements (120 metres) for the Baha'i National Centre item; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. Council consented to amend the resolution by replacing the wording “the May 14, 2024 Development Services Public Meeting” to “a future Development Services Statutory Public Meeting”.

That the minutes and notes of the November 27, 2023 meeting of the Advisory Committee on Accessibility be received for information purposes; and, That Council increase the number of times the Advisory Committee on Accessibility meets from 4 to up to 10 times per year, to allow for the Committee to fulfill its legislative requirements; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. Council consented to amend the resolution by replacing the wording “from 4 to 10 times per year” to “from 4 to up to 10 times per year”.

That By-law 2020-69 to By-law 2024-72 be given three readings and enacted.

That By-law 2024-68 be given three readings and enacted. Three Readings BY-LAW 2024-68 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF APRIL 17, 2024. No attachment

That the Council meeting of April 17, 2024 be adjourned at 1:33 PM.

1. That the report entitled “Award of RFP 009-R-24 Consulting Services for CIPP Watermain Rehabilitation Design” be received; and, 6 2. That Contract 009-R-24 Consulting Services for CIPP Watermain Rehabilitation detailed design be awarded to the highest ranked / lowest priced Bidder, Accardi Schaeffers & Associates Ltd. in the amount of $308,827.35, inclusive of HST; and, 3. That a 10% contingency in the amount of $30,882.74 inclusive of HST, be established to cover any additional designs costs and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the award for detailed design services in the amount of $339,710.09 ($308,827.35 + $30,882.74) be funded from the account 053-6150-24262-005 “CI Watermain Rehabilitation Design”, with an available budget of $466,600; and, 5. That remaining funding of $126,889.91 ($466,600.00 less $339,710.09) be returned to the original funding source; and, 6. That the contract administration services (inclusive of 10% contingency) be awarded to Accardi Schaeffers & Associates Ltd in the amount of $362,959.20 subject to Council adoption of the 2025 capital budget request; and, 7. That the future Purchase Order for contract administration be updated to reflect the actual construction time required based on the final design; and further, 8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “059-S-24 Supply & Delivery of Two Single Axle Trucks and One Tandem Axle Truck” be received; and, 2. That the contracts for the supply and delivery of two single axle trucks be awarded as follows: 7 a. Supply and delivery of two trucks and chassis to Premier Truck Group in the amount of $314,439.44 inclusive of HST; and, b. Supply, installation, delivery and upfit of the winter control equipment on these two trucks and chassis to Viking Cives in the amount of $413,420.35 inclusive of HST; and, c. That the total award amount for two trucks of $727,859.79 ($314,439.44 + $413,420.35) inclusive of HST be funded from capital project #23020 (057-6150-23470-005 Corporate Fleet Replacement – Non-Fire) with available budget of $582,400; and, 3. That the budget shortfall for the single axle trucks (project #23020) in the amount of $145,459.79 ($582,400.00 - $727,859.79) be funded from the Life Cycle Replacement and Capital Reserve Fund; and, 4. That the contracts for the supply and delivery of one tandem axle truck be awarded as follows: a. Supply and delivery of one truck and chassis to Premier Truck Group in the amount of $207,171.66 inclusive of HST; and, b. Supply, installation, delivery and upfit of the winter control equipment on this truck and chassis to Viking Cives in the amount of $213,075.26, inclusive of HST; and, c. That the total award amount of $420,246.93 ($207,171.66 + $213,075.26) inclusive of HST be funded from capital project #24230 (057

1. That the presentation titled “2023 Consolidated Financial Statements” be received; and, 2. That the report titled “2023 Consolidated Financial Statements” be received; and, 3. That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs), Destination Markham Corporation and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2023; and, 9 4. That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2023 upon receiving the Independent Auditors’ Report; and, 5. That the KPMG LLP Audit Findings Report for the year ended December 31, 2023 be received; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-law 2024-68 be given three readings and enacted. 13 Three Readings BY-LAW 2024-68 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF APRIL 17, 2024. No attachment