General Committee Meeting

That the minutes of the November 7, 2023 General Committee meeting be confirmed.

That the minutes of the October 4, October 25 and November 8, 2023 General Committee meeting be confirmed.

That the deputations from Barry Nelson and Doug Denby be received.

That the following communications dated October 26, 2023 from York Region be received for information purposes: Traffic and Pedestrian Signal Policy Update Pedestrian Cycling and Municipal Streetscape Partnership Programs Update Bus Rapid Transit Prioritization Bill 131, Transportation for the Future Act, 2023 - Recommendations

That the minutes of the September 7 and October 4, 2023 Markham Santa Claus Parade Committee meeting be received for information purposes.

That the report entitled “Water and Wastewater System Financial Plan,” prepared in accordance with the Safe Drinking Water Act and Ontario Regulation 453/07, be received; and, That Council, as the Owner and Operating Authority of the City of Markham’s Drinking Water System, approve the Corporation of the City of Markham’s “Water and Wastewater System Financial Plan,” which indicates that the Markham drinking water and wastewater system is financially viable; and, That Council authorize Staff to submit the “Water and Wastewater System Financial Plan” to the Ministry of Municipal Affairs and Housing on or before the application deadline of January 21, 2024; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Month of September 2023” be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the proposed 202 4 Standing Committee & Council Meeting Calendar be adopted; and, That the public meeting scheduled for June 10, 2024 be moved to June 17, 2023; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated November 21, 2023 titled “2023 In-Year Capital Additions” be received; and, That Council approve 36 2023 in-year capital additions, which total $38,701,511 as outlined in Appendix 1; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled, "Proposed Review of the Race Relations Committee Meeting Schedule" be received; and, That the current quarterly meeting schedule be maintained; and, That the Race Relations Committee Terms of Reference be updated to provide direction and clarity of the roles and responsibilities of the Committee by the end of March 2024; and, That the Race Relations Committee convene informal meetings as needed, outside the prescribed meeting schedule, to review time sensitive manners; issues or events that may arise from time to time and communicate the outcome to the staff liaison for further action as may be required; and, That the minutes of the March 6, 2023 Race Relations Committee meeting be received; and further, That staff be authorized and directed to do all things necessary to give effect to this recommendation.

This resolution was received for information purpose only. That the minutes of the June 5, 2023 Race Relations Committee meeting be received for information purposes; and, That it be resolved that the Race Relations Committee does not condone racism in our City, and communities; and, That it be resolved that the City of Markham has a policy to reflect the importance of anti-racism; and, That it be resolved that the RRC support swift action and communication when deplorable and racist acts occur; and, That it be resolved that a clause be included in exit documents to ensure that Linked-In and similar networking sites are updated appropriately to reflect the employment status of the person; and, That it be resolved that an Equity Audit be conducted by a third party to review evaluate instances of discrimination and harassment, as well as applicable policies; and further, That it be resolved that the City of Markham be transparent and accountable and implement Key Performance Indicators, for the Diversity Action Plan and Anti-Black Racism Strategy, and to provide regular reporting and feedback on the advancement of the action plans.

That the presentation entitled “Special Powers and Duties of the Head of Council”, by Ms. Kimberley Kitteringham, City Clerk and Mr. Joseph Silva, Treasurer, be received.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn from confidential session at 1:53 PM and not return to open session or report out on any matter.

1. That the following communications dated October 26, 2023 from York Region be received for information purposes: a. Traffic and Pedestrian Signal Policy Update b. Pedestrian Cycling and Municipal Streetscape Partnership Programs Update c. Bus Rapid Transit Prioritization d. Bill 131, Transportation for the Future Act, 2023 - Recommendations 4

This resolution was received for information purpose only. 1. That the minutes of the June 5, 2023 Race Relations Committee meeting be received for information purposes; and, 7 2. That it be resolved that the Race Relations Committee does not condone racism in our City, and communities; and, 3. That it be resolved that the City of Markham has a policy to reflect the importance of anti-racism; and, 4. That it be resolved that the RRC support swift action and communication when deplorable and racist acts occur; and, 5. That it be resolved that a clause be included in exit documents to ensure that Linked-In and similar networking sites are updated appropriately to reflect the employment status of the person; and, 6. That it be resolved that an Equity Audit be conducted by a third party to review evaluate instances of discrimination and harassment, as well as applicable policies; and further, 7. That it be resolved that the City of Markham be transparent and accountable and implement Key Performance Indicators, for the Diversity Action Plan and Anti-Black Racism Strategy, and to provide regular reporting and feedback on the advancement of the action plans.