General Committee Meeting

That the minutes of the November 5, 2024 General Committee meeting be confirmed.

That the deputation from Yoyo Chen in relation to item 9.4 be received.

That the following communications dated October 24, 2024 from York Region be received for information purposes: 2024-2027 Agriculture and Agri-Food Sector Strategy Development Charges Deferral Policy for Large Office Buildings Actions to Increase Affordable and Community Housing Supply Under the Next 10-Year Housing and Homelessness Plan

That the report dated December 3, 2024, titled “Status of Capital Projects as of September 30, 2024” be received; and, That the Projects completed with surplus funds over $100,000 or with over 50% of Budget remaining, as identified in Appendix 2a, be recommended for closure, and funds associated with these projects in the amount of $5,744,765 be transferred to the original sources of funding as identified in Appendix 2a; and, That the Projects Completed without surplus funds or with surplus funds under $100,000 or with less than 50% of Budget remaining, as identified on Appendix 2b, be recommended for closure, and funds associated with these projects in the amount of $1,336,725 be transferred to the original sources of funding as identified in Appendix 2b; and, That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $2,104,150 to the approved amount of $250,000; and, That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $118,124 to the approved amount of $100,000; and, That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $112,004 to the approved amount of $100,000; and, That the Staff approved draws from Other Reserves as part of the Capital Contingency process in the amount of $1,136,863 be received; and, That the following new capital projects, initiated subsequent to the appr

That the proposed 2025 Standing Committee & Council Meeting Calendar be adopted; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Months of July, August and September 2024” be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “2024 Audit Planning Report” be received; and, That the 2024 Audit Planning Report for the year ending December 31, 2024, prepared by KPMG LLP, Chartered Accountants be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Award of Tender 060-T-24 (CRFT 2024-01) for the Supply and Delivery of Unleaded Fuel (E10), #1 Ultra Low Sulphur Diesel Fuel and Biodiesel Fuel (B20) for a Five Year Term (2025 – 2029)” be received; and, That the contract for Tender 060-T-24 (CRFT 2024-01) for the supply and delivery of unleaded fuel (E10) be awarded to the lowest priced bidder, Brown’s Fuels, in the estimated annual amount of $839,887.40, inclusive of HST; and, That the contract for Tender 060-T-24 (CRFT 2024-01) for the supply and delivery of #1 ultra low sulphur diesel fuel be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $259,778.40, inclusive of HST; and, That the contract for Tender 060-T-24 (CRFT 2024-01) for the supply and delivery of biodiesel fuel (B20) be awarded to the lowest priced bidder, Brown’s Fuels, in the estimated annual amount of $186,196.32, inclusive of HST; and, That the term of the contract be five years (January 1, 2025 – December 31, 2029); and, That the 2025 estimated costs of $1,285,862.12 ($839,887.40 + $259,778.40 + $186,196.32) be funded from accounts listed in the Financial Considerations section; and, That the Purchase Order be adjusted in the future years up to the approved operating budget as adopted by Council; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Quality Management System Management Review” be received; and, That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled, “Council-Staff Relations Policy” be received; and, That Markham City Council adopt the revised “Council-Staff Relations Policy” included as Appendix “B” to this report; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled, “Pay-on-Demand Surety Bonds Policy” be received; and, That the attached Pay-on-Demand Surety Bonds Policy be approved; and, That the Treasurer be authorized to make any necessary amendments to the Policy to be consistent with the final Provincial Regulation, should there be changes prior to its adoption and enactment; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Delegated Authority for signing Data Licensing Agreements, Data Sub-Licensing Agreements, Data Sharing Agreements and Data Privacy Agreements” be received; and, That Council authorize the Chief Information Officer to execute approved data licensing agreements, data sub-licensing agreements, data sharing agreements, data privacy agreements and other agreements and documents required to facilitate the sharing, licensing, sub-licensing and protection of data as between the City and other levels of government or government agencies, and as between the City and third party vendors in connection with City projects, in accordance with Ontario’s Municipal Freedom of Information and Protection of Privacy Act of Ontario (MFIPPA) and in a form approved by the City Solicitor; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “City of Markham Multi-Year Accessibility Plan 2025-2029” be received; and, That Council approve the City of Markham Multi-Year Accessibility Plan 2025-2029; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That General Committee consent to recommendations for the Confidential items without going into confidential session.

That General Committee adjourn at 11:23 AM.

1. That the following communications dated October 24, 2024 from York Region be received for information purposes: 1. 2024-2027 Agriculture and Agri-Food Sector Strategy 2. Development Charges Deferral Policy for Large Office Buildings 3. Actions to Increase Affordable and Community Housing Supply Under the Next 10-Year Housing and Homelessness Plan

1. That the report dated December 3, 2024, titled “Status of Capital Projects as of September 30, 2024” be received; and, 2. That the Projects completed with surplus funds over $100,000 or with over 50% of Budget remaining, as identified in Appendix 2a, be recommended for closure, and funds associated with these projects in the amount of $5,744,765 be transferred to the original sources of funding as identified in Appendix 2a; and, 3. That the Projects Completed without surplus funds or with surplus funds under $100,000 or with less than 50% of Budget remaining, as identified on Appendix 2b, be recommended for closure, and funds associated with these projects in the amount of $1,336,725 be transferred to the original sources of funding as identified in Appendix 2b; and, 4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $2,104,150 to the approved amount of $250,000; and, 5. That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $118,124 to the approved amount of $100,000; and, 6. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $112,004 to the approved amount of $100,000; and, 7. That the Staff approved draws from Other Reserves as part of the Capital Contingency process in the amount of $1,136,863 be received; and, 8. That the following new capital projects, initiate

1. That the report titled “2024 Audit Planning Report” be received; and, 6 2. That the 2024 Audit Planning Report for the year ending December 31, 2024, prepared by KPMG LLP, Chartered Accountants be received; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report titled “Award of Tender 060-T-24 (CRFT 2024-01) for the Supply and Delivery of Unleaded Fuel (E10), #1 Ultra Low Sulphur Diesel Fuel and Biodiesel Fuel (B20) for a Five Year Term (2025 – 2029)” be received; and, 2. That the contract for Tender 060-T-24 (CRFT 2024-01) for the supply and delivery of unleaded fuel (E10) be awarded to the lowest priced bidder, Brown’s Fuels, in the estimated annual amount of $839,887.40, inclusive of HST; and, 3. That the contract for Tender 060-T-24 (CRFT 2024-01) for the supply and delivery of #1 ultra low sulphur diesel fuel be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $259,778.40, inclusive of HST; and, 4. That the contract for Tender 060-T-24 (CRFT 2024-01) for the supply and delivery of biodiesel fuel (B20) be awarded to the lowest priced bidder, Brown’s Fuels, in the estimated annual amount of $186,196.32, inclusive of HST; and, 5. That the term of the contract be five years (January 1, 2025 – December 31, 2029); and, 6. That the 2025 estimated costs of $1,285,862.12 ($839,887.40 + $259,778.40 + $186,196.32) be funded from accounts listed in the Financial Considerations section; and, 7 7. That the Purchase Order be adjusted in the future years up to the approved operating budget as adopted by Council; and further, 8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled, “Pay-on-Demand Surety Bonds Policy” be received; and, 2. That the attached Pay-on-Demand Surety Bonds Policy be approved; and, 11 3. That the Treasurer be authorized to make any necessary amendments to the Policy to be consistent with the final Provincial Regulation, should there be changes prior to its adoption and enactment; and further, 4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

That General Committee adjourn at 11:23 AM. 15