General Committee Meeting

That the minutes of the September 24, 2024 General Committee meeting be confirmed.

That the presentation of 2024 Canada CIO Awards Winner be received; and further, That staff be congratulated with their efforts in achieving 2024 Canada CIO Awards.

That the deputation from Danielle Russell in relation to item 9.1 be received.

That the minutes of the June 24, 2024 Markham Public Library Board meeting be received for information purposes.

That the report entitled “Staff Awarded Contracts for the Months of April, May & June 2024.” be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Markham Environmental Sustainability Fund (MESF) 2024 Funding and Future Program Protocols” be received; and, That the external funding application “The Urban Farm Initiative” for site expansion and improvements be approved for $9,596 and be funded from the MESF Reserve; and, That proposed amendments to the funding approvals process for future MESF applications be received as noted in this report; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Award of Tender 196-T-24 Courts Reconstruction - Construction” be received; and, That staff be authorized to award a contract to Bond Paving & Construction Inc., the lowest priced bidder, in the total amount of $875,276.43 inclusive of HST; and, That a contingency in the amount of $87,527.64 (10%) inclusive of HST, established to cover any additional project costs, be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, That the award and contingency in the total amount of $962,804.07 be funded from the following: Capital project 24205 - Tennis/Basketball Reconstruction Simonston / Robinson/Milliken Mills, which has an available budget of $355,093.59; Capital project 24208 – Tennis Fencing, which has an available budget of $96,300.00; Capital project 24204 – Tennis/Basketball Reconstruction Bayview Reservoir, which has an available budget of $177,400.00; Tennis club portion in the amount of $157,462.41; and, That the shortfall in the amount of $176,548.07 ($962,804.07 - $355,093.59 - $96,300 - $177,400 - $157,462.41) be funded from Non-DC Capital Contingency; and, That all identified budget amounts be consolidated into project #24205 to facilitate the administration of this contract; and, That this report be received by Council on October 9, 2024; and further, That Staff be authorized and directed to do all things necessary to g

That the report titled “2024 July Year-To-Date Results of Operations and Year-End Forecast ” be received; and, That the City Treasurer be authorized to manage the City’s Year-End surplus through required transfers and other adjustments in accordance with City financial and accounting policies and objectives; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Award of Contract 182-S-24 Pan Am Centre Parking Control System” be received; and, That the contract 182-S-24 Pan Am Centre Parking Control System (One time – equipment acquisition and installation, implementation, training) (Recurring – subscription service, warranty / preventative maintenance cost for Year 1) be awarded to Loco Mobi World in the amount of $264,763.79, inclusive of HST; and, That staff be authorized a Cash Allowance to cover integration with existing Markham systems, testing & inspection, and internet set up, at a cost of $50,880.00 inclusive of HST to support the project implementation; and, That staff be authorized a Cash Allowance for maintenance (emergency repairs, ticket material, spare parts) at a cost of $66,144.00, inclusive of HST for the first year; and, That a contingency be approved in the amount of $38,178.78, inclusive of HST, equivalent of 10% of total capital cost, be established to cover any additional project costs, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, That the capital costs in the amount of $419,966.57 ($264,763.79 + $50,880.00 + $66,144.00 + $38,178.78), inclusive of HST be funded from capital project account 056-6150-22329-005, with an available budget of $758,748; and, That the remaining budget of $338,781.86, inclusive of HST be returned to the original funding source at the close o

That the minutes of the June 3, 2024 Race Relations Committee meeting be received for information purposes.

That the minutes of the January 11, 2024 Santa Claus Parade meeting be received for information purposes.

That the written submission from Andrew Yu be recieved.

That the report titled “Request for Approval of Revised Terms of Reference for the Markham Race Relations Advisory Committee” be received; and, That the revised Terms of Reference for the Markham Race Relations Advisory Committee be approved in substantial conformity with the Terms of Reference attached as Appendix A; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn from confidential session at 10:43 AM and not report out on any matter.

3 1. That the presentation of 2024 Canada CIO Awards Winner be received; and further, 2. That staff be congratulated with their efforts in achieving 2024 Canada CIO Awards.

1. That the report entitled “Markham Environmental Sustainability Fund (MESF) 2024 Funding and Future Program Protocols” be received; and, 2. That the external funding application “The Urban Farm Initiative” for site expansion and improvements be approved for $9,596 and be funded from the MESF Reserve; and, 5 3. That proposed amendments to the funding approvals process for future MESF applications be received as noted in this report; and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Award of Tender 196-T-24 Courts Reconstruction - Construction” be received; and, 2. That staff be authorized to award a contract to Bond Paving & Construction Inc., the lowest priced bidder, in the total amount of $875,276.43 inclusive of HST; and, 3. That a contingency in the amount of $87,527.64 (10%) inclusive of HST, established to cover any additional project costs, be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 4. That the award and contingency in the total amount of $962,804.07 be funded from the following: o Capital project 24205 - Tennis/Basketball Reconstruction Simonston / Robinson/Milliken Mills, which has an available budget of $355,093.59; o Capital project 24208 – Tennis Fencing, which has an available budget of $96,300.00; o Capital project 24204 – Tennis/Basketball Reconstruction Bayview Reservoir, which has an available budget of $177,400.00; o Tennis club portion in the amount of $157,462.41; and, 5. That the shortfall in the amount of $176,548.07 ($962,804.07 - $355,093.59 - $96,300 - $177,400 - $157,462.41) be funded from Non- DC Capital Contingency; and, 6 6. That all identified budget amounts be consolidated into project #24205 to facilitate the administration of this contract; and, 7. That this report be received by Council on October 9, 2024; and further, 8. That Staff be authorized and direc

1. That the report entitled “Award of Contract 182-S-24 Pan Am Centre Parking Control System” be received; and, 2. That the contract 182-S-24 Pan Am Centre Parking Control System (One time – equipment acquisition and installation, implementation, training) (Recurring – subscription service, warranty / preventative maintenance cost for Year 1) be awarded to Loco Mobi World in the amount of $264,763.79, inclusive of HST; and, 3. That staff be authorized a Cash Allowance to cover integration with existing Markham systems, testing & inspection, and internet set up, at a cost of $50,880.00 inclusive of HST to support the project implementation; and, 4. That staff be authorized a Cash Allowance for maintenance (emergency repairs, ticket material, spare parts) at a cost of $66,144.00, inclusive of HST for the first year; and, 5. That a contingency be approved in the amount of $38,178.78, inclusive of HST, equivalent of 10% of total capital cost, be established to cover any additional project costs, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 6. That the capital costs in the amount of $419,966.57 ($264,763.79 + $50,880.00 + $66,144.00 + $38,178.78), inclusive of HST be funded from capital project account 056-6150-22329-005, with an available budget of $758,748; and, 7. That the remaining budget of $338,781.86, inclusive of HST be returned to the original funding

9 1. That the minutes of the June 3, 2024 Race Relations Committee meeting be received for information purposes.

10 1. That the report titled “Request for Approval of Revised Terms of Reference for the Markham Race Relations Advisory Committee” be received; and, 2. That the revised Terms of Reference for the Markham Race Relations Advisory Committee be approved in substantial conformity with the Terms of Reference attached as Appendix A; and further, 3. That staff be authorized and directed to do all things necessary to give effect to this resolution.