General Committee Meeting

That the minutes of the June 25, 2024 General Committee meeting be confirmed.

That the deputation from Douglas Hart in relation to item 13.2 on the confidential agenda be received.

That the Staff Report entitled Amendments to the City’s Proclamations Policy dated July 9, 2024 be received; and, That Council approve the revised Proclamations Policy attached as Appendix “B”; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “125-T-24 and 126-T-24 Thornhill and Clatworthy Energy GHG Retrofit GC Report” be received; and, That the contracts 125-T-24 and 126-T-24 be awarded to the lowest priced bidder for both projects, Modern Niagara Building Services, in the amount of $4,028,579.69 inclusive of HST: Thornhill - $2,770,149.39 Clatworthy - $1,258,430.30 $4,028,579.69; and, That a 10% contingency in the amount of $277,014.94 for Thornhill and $125,843.03 for Clatworthy inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the award for Thornhill Community Centre Energy & GHG Retrofit in the total amount of $3,047,164.33 ($2,770,149.39 + $277,014.94) be funded from the capital project account 043-5399-23164-005 “Thornhill Near Net-Zero Emissions Retrofit Pilot”, which has an available budget of $2,460,036.00; and, That the award for Clatworthy Arena Energy & GHG Retrofit in the total amount of $1,384,273.33 ($1,258,430.30+ $125,843.03) be funded from the capital project account 043-5399-23145-005 “Clatworthy Near Net-Zero Emissions Retrofit Pilot Project” which has an available budget of $1,365,693.00; and, That the budget shortfall for #125-T-24 Thornhill Community Centre Energy & GHG Retrofit in the amount of $587,128.33 ($3,047,164.33 -$2,460,036.00) be funded from the Non-DC Capital Contingency

That the report titled “Proposed Draft Council-Staff Relations Policy” be received; and, That staff report back in the Fall, 2024 with a final proposed Council-Staff Relations Policy for Council’s adoption; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the notice of motion be forwarded to the Development Services Committee Meeting on July 16, 2024 for consideration.

That this item of new business in relation to the extension of the deferral of Development Charges for St. Mary & St. Samuel, The Confessor Coptic Orthodox Church be added to today's agenda for consideration.

That the Development Charges deferral period for St. Mary & St. Samuel, The Confessor Coptic Orthodox Church be extended until the next update of the Development Charges By-law.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn from confidential session at 12:05 PM and not return to open session or report out on any matter.

1. That the report entitled “125-T-24 and 126-T-24 Thornhill and Clatworthy Energy GHG Retrofit GC Report” be received; and, 2. That the contracts 125-T-24 and 126-T-24 be awarded to the lowest priced bidder for both projects, Modern Niagara Building Services, in the amount of $4,028,579.69 inclusive of HST: Thornhill - $2,770,149.39 Clatworthy - $1,258,430.30 $4,028,579.69; and, 3. That a 10% contingency in the amount of $277,014.94 for Thornhill and $125,843.03 for Clatworthy inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the award for Thornhill Community Centre Energy & GHG Retrofit in the total amount of $3,047,164.33 ($2,770,149.39 + $277,014.94) be funded from the capital project account 043-5399-23164-005 “Thornhill Near Net-Zero Emissions Retrofit Pilot”, which has an available budget of $2,460,036.00; and, 4 5. That the award for Clatworthy Arena Energy & GHG Retrofit in the total amount of $1,384,273.33 ($1,258,430.30+ $125,843.03) be funded from the capital project account 043-5399-23145-005 “Clatworthy Near Net- Zero Emissions Retrofit Pilot Project” which has an available budget of $1,365,693.00; and, 6. That the budget shortfall for #125-T-24 Thornhill Community Centre Energy & GHG Retrofit in the amount of $587,128.33 ($3,047,164.33 - $2,460,036.00) be funded from the Non-

1. That the report titled “Proposed Draft Council-Staff Relations Policy” be received; and, 6 2. That staff report back in the Fall, 2024 with a final proposed Council-Staff Relations Policy for Council’s adoption; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.