General Committee Meeting

That the minutes of the October 22, 2024 General Committee meeting be confirmed.

That the minutes of the May 9, June 27 and September 18, 2024 Markham Village Business Improvement Area Committee meeting be received for information purposes.

That the minutes of the September 12, 2024 Markham Santa Claus Parade Committee meeting be received for information purposes.

That the report dated November 5, 2024 entitled “2024 Third Quarter Investment Performance Review” be received.

That the report entitled “Award of Proposal 220-R-23 - Consulting Services, Supply, Implementation and Ongoing Support of an Automatic Vehicle Location (AVL) System” be received; and, That the contract 220-R-23 - Consulting Services, Supply, Implementation and Ongoing Support of an Automatic Vehicle Location (AVL) System (One time - hardware, implementation and training costs) (Recurring - software licenses, ongoing support and maintenance) be awarded to the highest ranked/lowest priced bidder, Air Automotive Tracking Inc. (AAT) in the amount of $326,580.40 inclusive of HST; and, That a contingency in the amount of $32,658.04 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, That the capital costs be funded from capital project GL account 049-6150-23133-005, with available budget of $458,700.00; and, That the remaining budget in the amount of $99,461.56 ($458,700 - $326,580.40-$32,658.04) be returned to the original funding source; and, That the contract for software licenses, ongoing support and maintenance costs for 9 years be awarded to Air Automotive Tracking Inc. (AAT) in the amount of $980,315.14, inclusive of HST ($510,428.16 fee for 5 years + $469,886.98 fee for the 4 renewal options) to be funded from 400-400-5361, and subject to adoption of the annual operating budget f

That the report entitled “Update to the Markham Council Code of Conduct” be received; and, That Council adopt the revised Markham Council Code of Conduct included as Appendix “B” to this report; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes of the September 23, 2024 Markham Public Library Board meeting be received for information purposes.

That, in accordance with section 5.9 (b) of By-law 2017-5, this matter be

That the General Committee meeting adjourn at 11:12 AM.

1. That the report entitled “Award of Proposal 220-R-23 - Consulting Services, Supply, Implementation and Ongoing Support of an Automatic Vehicle Location (AVL) System” be received; and, 4 2. That the contract 220-R-23 - Consulting Services, Supply, Implementation and Ongoing Support of an Automatic Vehicle Location (AVL) System (One time - hardware, implementation and training costs) (Recurring - software licenses, ongoing support and maintenance) be awarded to the highest ranked/lowest priced bidder, Air Automotive Tracking Inc. (AAT) in the amount of $326,580.40 inclusive of HST; and, 3. That a contingency in the amount of $32,658.04 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 4. That the capital costs be funded from capital project GL account 049- 6150-23133-005, with available budget of $458,700.00; and, 5. That the remaining budget in the amount of $99,461.56 ($458,700 - $326,580.40-$32,658.04) be returned to the original funding source; and, 6. That the contract for software licenses, ongoing support and maintenance costs for 9 years be awarded to Air Automotive Tracking Inc. (AAT) in the amount of $980,315.14, inclusive of HST ($510,428.16 fee for 5 years + $469,886.98 fee for the 4 renewal options) to be funded from 400-400- 5361, and subject to adoption of the ann

6 1. That the minutes of the September 23, 2024 Markham Public Library Board meeting be received for information purposes.

9 That the General Committee meeting adjourn at 11:12 AM.