General Committee Meeting

That the minutes of the December 17, 2024 General Committee meeting be confirmed.

That Committee congratulate all parade winners and to extend thanks to all those who participated in the Santa Claus Parade.

1. That the communication dated December 5, 2024 from York Region regarding be received for information purposes: Update on Implementation of the Community Safety and Well-Being Plan for York Region 2022-2026 Development Charges Deferral for Affordable Rental Buildings Policy - Update

That the minutes of the October 17 and November 6, 2024 Markham Santa Claus Parade Committee meeting be received for information purposes.

That the report entitled “Staff Awarded Contracts for the months of October, November and December 2024” be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “261-S-24 Fire Radio Replacement” be received; and, That the contract for 261-S-24 Fire Radio Replacement be awarded to Motorola Solutions Canada Inc. in the amount of $690,514.98 inclusive of HST; and, That the award be funded from the 2025 Capital Project # 25061 – Radio Equipment Replacement, with an approved budget in the amount of $610,500.00; and, That the budget shortfall in the amount of $80,014.98 ($690,514.98 - $610,500.00) be funded from an additional draw from the Life Cycle Reserve; and, That the tendering process be waived in accordance Purchasing By-Law 2017-8, Part II, Section 11 Non-Competitive Procurement, item 1 (b) which states “where there is only one source of supply for the goods to be purchased”; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Main Street Markham Reconstruction from Bullock Drive to 16th Avenue – Design Budget Update” be received; and, That capital account #083-6150-24271-005 in the amount of $962,500.00 for Consulting Services for pre-design and detailed design of Main Street Markham Reconstruction from Bullock Drive to 16th Avenue be increased by $1,454,726.24 (from $962,500.00 to $2,417,226.24) inclusive of HST to account for changes to the design elements, regulatory changes, new standards, inflation, and process changes; and, That the additional costs be funded from the following sources: • Development Charges – $290,945.25 • Life Cycle/Waterworks/Stormwater – $1,163,780.99; and, That the Chief Administrative Officer be given the delegated authority to award the contract for the Consulting Services for the for pre-design and detailed design of Main Street Markham reconstruction from Bullock Drive to 16th Avenue; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That Committee waive Section 5.4(c) of the City's Procedural By-law 2017-5 to allow for the motion on the 2025 Chinese Heritage Month Events to be considered at today's meeting.

That in accordance with 10.1 (j) (viii) of the Council Code of Conduct, Council authorize the following exemptions only for the purposes of the 2025 Chinese Heritage Month Events: That Mayor Frank Scarpitti, Deputy Mayor Michael Chan and Regional Councillor Joe Li, be exempt from the $30,000 annual fundraising limit as noted in 10.1 (j) (vi) of the Code of Conduct and the $5,000 limit for one-source donations as noted in 10.1 (j) (vii); and, That Councillor Ritch Lau, Councillor Amanda Collucci and Councillor Isa Lee be exempt from the $20,000 annual fundraising limit as noted in 10.1 (j) (vi) of the Code of Conduct and the $5,000 limit for one-source donations as noted in 10.1 (j) (vii); and, That staff be authorized to provide accounting and financial transaction services in support of the Chinese Heritage Month Events; and, That all revenue and expense transactions comply with the financial controllership processes as required by the Treasurer; and further, That Staff be directed and authorized to do all things necessary to give effect to this resolution.

That Committee waive Section 5.4(c) of the City's Procedural By-law 2017-5 to allow for the motion titled "Mayor Scarpitti's 2025 Chinese New Year Dinner" to be considered at today's meeting.

That in accordance with 10.1 (j) (viii) of the Council Code of Conduct, Council authorize the following exemptions only for the purposes of the Mayor Scarpitti’s 2025 Chinese New Year Dinner: That Mayor Frank Scarpitti, Deputy Mayor Michael Chan, Regional Councillor Joe Li, and Regional Councillor Alan Ho be exempt from the $30,000 annual fundraising limit as noted in 10.1 (j) (vi) of the Code of Conduct and the $5,000 limit for one-source donations as noted in 10.1 (j) (vii); and, That Councillor Ritch Lau, Councillor Isa Lee, and Councillor Amanda Collucci be exempt from the $20,000 annual fundraising limit as noted in 10.1 (j) (vi) of the Code of Conduct and the $5,000 limit for one-source donations as noted in 10.1 (j) (vii); and, That staff be authorized to provide accounting and financial transaction services in support of the Mayor Scarpitti’s Chinese New Year Dinner; and, That all revenue and expense transactions comply with the financial controllership processes as required by the Treasurer; and further, That Staff be directed and authorized to do all things necessary to give effect to this resolution.

That General Committee adjourn at 10:51 AM.

1. That the communication dated December 5, 2024 from York Region regarding be received for information purposes: 1. Update on Implementation of the Community Safety and Well-Being Plan for York Region 2022-2026 2. Development Charges Deferral for Affordable Rental Buildings Policy - Update 7

8 1. That the report entitled “Staff Awarded Contracts for the months of October, November and December 2024” be received; and further, 2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report titled “261-S-24 Fire Radio Replacement” be received; and, 2. That the contract for 261-S-24 Fire Radio Replacement be awarded to Motorola Solutions Canada Inc. in the amount of $690,514.98 inclusive of HST; and, 3. That the award be funded from the 2025 Capital Project # 25061 – Radio Equipment Replacement, with an approved budget in the amount of $610,500.00; and, 4. That the budget shortfall in the amount of $80,014.98 ($690,514.98 - $610,500.00) be funded from an additional draw from the Life Cycle Reserve; and, 5. That the tendering process be waived in accordance Purchasing By-Law 2017-8, Part II, Section 11 Non-Competitive Procurement, item 1 (b) 9 which states “where there is only one source of supply for the goods to be purchased”; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That in accordance with 10.1 (j) (viii) of the Council Code of Conduct, Council authorize the following exemptions only for the purposes of the 2025 Chinese Heritage Month Events: a. That Mayor Frank Scarpitti, Deputy Mayor Michael Chan and Regional Councillor Joe Li, be exempt from the $30,000 annual fundraising limit as noted in 10.1 (j) (vi) of the Code of Conduct and 11 the $5,000 limit for one-source donations as noted in 10.1 (j) (vii); and, b. That Councillor Ritch Lau, Councillor Amanda Collucci and Councillor Isa Lee be exempt from the $20,000 annual fundraising limit as noted in 10.1 (j) (vi) of the Code of Conduct and the $5,000 limit for one-source donations as noted in 10.1 (j) (vii); and, 2. That staff be authorized to provide accounting and financial transaction services in support of the Chinese Heritage Month Events; and, 3. That all revenue and expense transactions comply with the financial controllership processes as required by the Treasurer; and further, 4. That Staff be directed and authorized to do all things necessary to give effect to this resolution.

1. That in accordance with 10.1 (j) (viii) of the Council Code of Conduct, Council authorize the following exemptions only for the purposes of the Mayor Scarpitti’s 2025 Chinese New Year Dinner: 12 a. That Mayor Frank Scarpitti, Deputy Mayor Michael Chan, Regional Councillor Joe Li, and Regional Councillor Alan Ho be exempt from the $30,000 annual fundraising limit as noted in 10.1 (j) (vi) of the Code of Conduct and the $5,000 limit for one-source donations as noted in 10.1 (j) (vii); and, b. That Councillor Ritch Lau, Councillor Isa Lee, and Councillor Amanda Collucci be exempt from the $20,000 annual fundraising limit as noted in 10.1 (j) (vi) of the Code of Conduct and the $5,000 limit for one-source donations as noted in 10.1 (j) (vii); and, 2. That staff be authorized to provide accounting and financial transaction services in support of the Mayor Scarpitti’s Chinese New Year Dinner; and, 3. That all revenue and expense transactions comply with the financial controllership processes as required by the Treasurer; and further, 4. That Staff be directed and authorized to do all things necessary to give effect to this resolution.