General Committee Meeting

That the minutes of the March 7, 2023 General Committee meeting be confirmed.

That the following communications dated March 28, 2023 from York Region be received for information purposes: 2022 York Region Employment and Industry Report 2022 Annual Development Activity Summary York Region 2022 Vacant Employment Land Inventory Rescind Temporary Delegation of Authority for Amendments to Traffic Bylaws and Amend Parking Bylaw (City of Markham) Request for Traffic Control Signals - McCowan Road and Street B / Driveway to Father Michael McGivney Catholic Academy High School Bicycle Lane Designations - City of Markham and Towns of Newmarket and Whitchurch-Stouffville

That the written communication from Andrew Yu be received.

That the Chair and Vice Chair of the Markham Environmental Advisory Committee (MEAC) be permitted to participate in the interview process for filling citizen vacancies on the Committee.

That the minutes of the February 6, 2023 Race Relations Committee meeting be received for information purposes.

That the minutes of the February 17, 2023 Budget Committee meeting be received for information purposes.

That the minutes of the January 23, 2023 Markham Public Library Board meeting be received for information purposes.

That the report entitled “Staff Awarded Contracts for the Months of January & February 2023” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Thornlea Pool - Tank Repair and Tile Replacement” be received; and, That the existing Thornlea Pool Restoration project 070-6150-21208-005 be increased to allow for the pool tank repair and tile replacement in the amount of $703,396 inclusive of contingency and HST impact, funded from the Lifecycle Replacement Reserve; and, That the applicable Director and the Sr. Manager of Procurement & Accounts Payable be authorized to undertake negotiations with the current onsite contractor Canada Construction Ltd. to attain a fair cost and to expedite the procurement process; and, That the applicable Director and the Sr. Manager of Procurement & Accounts Payable be authorized to award the contract once negotiations have been finalized and the award is in the best interest of the City; and, That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (c) which states “when the extension of an existing Contract would prove more cost-effective or beneficial” and (g) where it is in the City’s best interest not to solicit a competitive Bid; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation, "Markham Public Library Board Annual Presentation 2023", be received.

That the report titled “2022 Year-End Review of Operations” be received; and, That the City’s 2022 net operations favourable variance of $2.91M be transferred to the Life Cycle Capital Replacement and Capital Reserve Fund, as per the approved Financial Planning and Budgeting Policy; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn at 11:27 AM from Confidential Session and not report out on any matter.

1. That the following communications dated March 28, 2023 from York Region be received for information purposes: 1. 2022 York Region Employment and Industry Report 2. 2022 Annual Development Activity Summary 3. York Region 2022 Vacant Employment Land Inventory 4. Rescind Temporary Delegation of Authority for Amendments to Traffic Bylaws and Amend Parking Bylaw (City of Markham) 3 5. Request for Traffic Control Signals - McCowan Road and Street B / Driveway to Father Michael McGivney Catholic Academy High School 6. Bicycle Lane Designations - City of Markham and Towns of Newmarket and Whitchurch-Stouffville

4 That the Chair and Vice Chair of the Markham Environmental Advisory Committee (MEAC) be permitted to participate in the interview process for filling citizen vacancies on the Committee.

1. That the report entitled “Thornlea Pool - Tank Repair and Tile Replacement” be received; and, 2. That the existing Thornlea Pool Restoration project 070-6150-21208-005 be increased to allow for the pool tank repair and tile replacement in the amount of $703,396 inclusive of contingency and HST impact, funded from the Lifecycle Replacement Reserve; and, 6 3. That the applicable Director and the Sr. Manager of Procurement & Accounts Payable be authorized to undertake negotiations with the current onsite contractor Canada Construction Ltd. to attain a fair cost and to expedite the procurement process; and, 4. That the applicable Director and the Sr. Manager of Procurement & Accounts Payable be authorized to award the contract once negotiations have been finalized and the award is in the best interest of the City; and, 5. That the tendering process be waived in accordance with Purchasing By- Law 2017-8, Part II, Section 11.1 (c) which states “when the extension of an existing Contract would prove more cost-effective or beneficial” and (g) where it is in the City’s best interest not to solicit a competitive Bid; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report titled “2022 Year-End Review of Operations” be received; and, 2. That the City’s 2022 net operations favourable variance of $2.91M be transferred to the Life Cycle Capital Replacement and Capital Reserve Fund, as per the approved Financial Planning and Budgeting Policy; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 8