General Committee Meeting

That the minutes of the May 16, 2022 Special General Committee Meeting and May 24, 2022 General Committee Meeting be confirmed.

That the communication dated April 28, 2022 from York Region regarding "Ontario More Homes for Everyone Plan Comments on Bill 109" be received for information purposes.

That the presentation of "IDC's Smart Cities North America Awards Competition for the Smart City Project" be received.

That the minutes of the April 25, 2022 Markham Public Library Board meeting be received for information purposes.

That the report dated June 7, 2022 titled “Status of Capital Projects as of March 31, 2022” be received; and, That the Projects Completed within Scope with Surplus Funds and the Projects Completed within Scope without Surplus Funds, as identified on Exhibit B, be approved for closure and funds in the amount of $4,320,002 be transferred to the original sources of funding as identified on Exhibit B; and, That the Projects Closed and Not or Partially Initiated, as identified on Exhibit C, be approved for closure and funds in the amount of $347,100 be transferred to the original sources of funding as identified in Exhibit C; and, That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $ 138,398 to the approved amount of $250,000; and, That the Engineering Capital Contingency Project be topped up from the Development Charges - City-Wide Hard Reserve by $33,525 to the approved amount of $100,000; and, That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $380,217 to the approved amount of $100,000; and, That the Planning Capital Contingency Project be topped up from the Development Charges – City-Wide Soft Reserve by $26,460 to the approved amount of $50,000; and, That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $4,128 to the approved amount of $100,000; and, That the Staff approv

That the report “2023 Interim Tax Levy By-law” be received; and, That Council authorize an interim tax levy for 2023 ; and, That the attached by-law be passed to authorize the 2023 interim tax levy; and further , That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “107-T-22 Sediment Removal at Stormwater Management Ponds (ID #47 and #119)” be received; and, That the contract for Tender be awarded to the lowest priced Bidder, Greenspace Construction Inc. in the amount of $631,924.65, inclusive of HST; and, That a 10% contingency in the amount of $63,192.47 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $695,117.12 ($631,924.65+ $63,192.47) be funded from the capital project 058-6150-22196-005 “SWM Pond Cleaning ID#47 & #119 - Construction” with budget available of $476,400.00; and, That the shortfall of $218,717.12 in project #22196 “SWM Pond Cleaning ID#47 & #119 - Construction” be funded from Life Cycle Replacement and Capital Reserve Fund; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Quality Management System Management Review” be received; and, That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “2022 Markham Environmental Sustainability Fund (MESF) Project Funding” be received; and, That the external funding application Blessed Frederic Ozanam Parish Community Garden for site expansion and improvements be approved for $7,450 to be funded from the MESF reserve; and, That the external funding application From Seedlings to Suppers: Growing Cornell Community Garden for site expansion and improvements be approved for $7,597 to be funded from the MESF reserve; and, That the internal funding application for Community Garden – 120 Kirkham Drive site improvements for $10,000 submitted by the Sustainability and Asset Management Department be approved to be funded from the MESF reserve; and, That the internal funding application for LDD (Lymantria Dispar Dispar) Burlap Kits for $9,165 submitted by the Operations Department be approved to be funded from the MESF reserve; and, and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled "Bylaw Enforcement & Regulatory Services Update to General Committee" be received.

That the ‘York Region Transportation Services Capital Infrastructure Status Update’ presentation be received.

That General Committee resolved into Confidential Session at 11:06 AM to discuss the following matters:

That General Committee adjourn at 11:17 AM.

1. That the communication dated April 28, 2022 from York Region regarding "Ontario More Homes for Everyone Plan Comments on Bill 109" be received for information purposes. 3

4 1. That the minutes of the April 25, 2022 Markham Public Library Board meeting be received for information purposes.

1. That the report dated June 7, 2022 titled “Status of Capital Projects as of March 31, 2022” be received; and, 2. That the Projects Completed within Scope with Surplus Funds and the Projects Completed within Scope without Surplus Funds, as identified on Exhibit B, be approved for closure and funds in the amount of $4,320,002 be transferred to the original sources of funding as identified on Exhibit B; and, 3. That the Projects Closed and Not or Partially Initiated, as identified on Exhibit C, be approved for closure and funds in the amount of $347,100 be transferred to the original sources of funding as identified in Exhibit C; and, 4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $138,398 to the approved amount of $250,000; and, 5. That the Engineering Capital Contingency Project be topped up from the Development Charges - City-Wide Hard Reserve by $33,525 to the approved amount of $100,000; and, 6. That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $380,217 to the approved amount of $100,000; and, 7. That the Planning Capital Contingency Project be topped up from the Development Charges – City-Wide Soft Reserve by $26,460 to the approved amount of $50,000; and, 8. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $4,128 to the approved amount of $100,000; and

1. That the report entitled “107-T-22 Sediment Removal at Stormwater Management Ponds (ID #47 and #119)” be received; and, 2. That the contract for Tender be awarded to the lowest priced Bidder, Greenspace Construction Inc. in the amount of $631,924.65, inclusive of HST; and, 3. That a 10% contingency in the amount of $63,192.47 inclusive of HST, be established to cover any additional construction costs and that authorization to 6 approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the construction award in the amount of $695,117.12 ($631,924.65+ $63,192.47) be funded from the capital project 058-6150-22196-005 “SWM Pond Cleaning ID#47 & #119 - Construction” with budget available of $476,400.00; and, 5. That the shortfall of $218,717.12 in project #22196 “SWM Pond Cleaning ID#47 & #119 - Construction” be funded from Life Cycle Replacement and Capital Reserve Fund; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “2022 Markham Environmental Sustainability Fund (MESF) Project Funding” be received; and, 7 2. That the external funding application Blessed Frederic Ozanam Parish Community Garden for site expansion and improvements be approved for $7,450 to be funded from the MESF reserve; and, 3. That the external funding application From Seedlings to Suppers: Growing Cornell Community Garden for site expansion and improvements be approved for $7,597 to be funded from the MESF reserve; and, 4. That the internal funding application for Community Garden – 120 Kirkham Drive site improvements for $10,000 submitted by the Sustainability and Asset Management Department be approved to be funded from the MESF reserve; and, 5. That the internal funding application for LDD (Lymantria Dispar Dispar) Burlap Kits for $9,165 submitted by the Operations Department be approved to be funded from the MESF reserve; and, and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the General Committee Confidential Session adjourn at 11:15 AM.