General Committee Meeting

1. That the minutes of the January 18, 2021 General Committee meeting be confirmed.

1. That the following communications dated December 17, 2020 from York Region be received for information purposes: Public Health Benefits of Complete CommunitiesHighway 48 Transfer Request - 19th Avenue to Bethesda Sideroad, Town of Whitchurch- Stouffville and City of Markham a. Public Health Benefits of Complete Communities b. Highway 48 Transfer Request - 19th Avenue to Bethesda Sideroad, Town of Whitchurch-Stouffville and City of Markham

1. That the reports dated February 1, 2021 entitled “2020 Investment Performance Review” be received; and, 2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Award of Proposal 054-R-20, Implementation and Support of Lucity Enterprise Asset Management (EAM) Solution and the Lucity EAM Software” be received; and, 2. That the contract 054-R-20 be awarded to the highest ranked/lowest priced bidder, CentralSquare Canada Software for $992,083.68 ($827,232.48 + $164,851.20) inclusive of HST for the implementation and training, $827,232.48 and software license, $164,851.20; and, 3. That a contingency in the amount of $24,707.52 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 4. That the capital costs of implementation, training, software licenses and contingency be funded from capital project account 400-101-5399-18077, with an available budget of $1,016,791.20; and, 4 5. That the contract for ongoing support and software maintenance for 10 years be awarded to CentralSquare Canada Software in the amount of $922,574.85 ($406,622.80 + $515,952.05) inclusive of HST, to be funded from 400-400- 5361 with a current annual budget of $57,760.00, and subject to Council approval of the 2023-2032 operating budgets in the amounts of:  Year 1 (2023) - $ 38,261.76  Year 2 (2024) - $ 89,141.76  Year 3 (2025) - $ 90,668.16  Year 4 (2026) - $ 92,194.56  Year 5 (2027) - $ 93,720.96  Year 6 (2028) - $ 100,185.78*  Year 7 (2

1. That the report “Award of Contract #195-R-20 Electrical Services for Various City Locations on an As-Required Basis” be received; and, 2. That the contract be awarded to the three (3) highest ranked bidders / lowest priced bidders - Aps Electric, Holley Electric Ltd., and Igman Electric Ltd., in the estimated annual amount of $295,250.00 inclusive of HST impact; and, 3. That Staff be authorized to extend the contract for three (3) additional years. Years 1&2 will be at same itemized pricing, and prices for Years 3&4 will be adjusted at Year 3 in accordance with the consumer price index (CPI) Canada all-items not to exceed a 2% price increase, subject to supplier performance; and, 4. That the contract be funded from various City Departments’ Operating Budgets on an as required basis; and, 5. That the award amounts in 2022 to 2024 be subject to Council approval of the respective year’s operating budgets and that the award amounts be amended to reflect changes to the various departments’ budget accounts as approved by Council during the annual budget process; and, 6. That Staff be authorized to issue three (3) purchase orders for each of the three (3) awarded bidders in an annual amount of $98,470.00 and to reallocate purchase order fund commitments among the three (3) awarded bidders based on actual usage within each term of the contract; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6

1. That the report “Award of Contract #221-T-20 Fire and Life Safety System Inspection, Testing and Repairs” be received; and, 2. That the contract be awarded to the lowest priced bidder, Onyx-Fire Protection Services Inc. in the estimated annual amount of $101,545.23 inclusive of HST; and, 3. That Staff be authorized to extend the contract for an additional 4 years (5 years in total). Year 1-3 will be at same itemized pricing, and prices will be adjusted at Year 4 in accordance with the consumer price index (CPI) Canada all-items not to exceed a 2% price increase, subject to supplier performance; and, 4. That the contract be funded from various City Departments’ operating budgets; and, 5. That the award amounts in 2022 to 2025 be subject to Council approval of the respective annual operating budgets and that the award amounts be amended to reflect changes to the various departments’ budget accounts as approved by Council during the annual budget process; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.