General Committee Meeting

That General Committee recess for lunch at 1:25 PM and reconvene at 2:15 PM.

That the minutes of the February 28, 2022 General Committee meeting be confirmed.

That item 8.1 be moved forward for consideration and to hear the deputations for this item.

That General Committee recess until 10:00 AM to allow time to resolve the sound issue on the livestream.

That the report titled “2021 Year-End Review of Operations ” be received; and, That the City’s 2021 net operations favourable variance be transferred as follows, as per the approved Financial Planning and Budgeting Policy: $0.69M to the Corporate Rate Stabilization Reserve to achieve a balance equal to 15% of the local tax levy; $3.15M to balance the 2022 Operating Budget $3.15M to the Corporate Rate Stabilization Reserve to provide advance funding for the projected 2023 to 2024 Operating Budget requirements; $0.65M provision for future tax adjustments; The remaining $14.94M to the Life Cycle Capital Replacement and Capital Reserve Fund; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That item 8.1 be moved forward on the agenda.

That the staff report dated March 21, 2022, titled “An Introduction to Markham’s Updated Diversity Action Plan and Anti-Black Racism Action Plan” be received; and, That the introduction to the updated Diversity Action Plan and to the Anti-Black Racism Action Plan be

That the deputations made by Madge Logan and Dorothy Pang be received.

That the report titled “2021 Summary of Remuneration and Expenses for Councillors and Appointees to Boards” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated March 21, 2022 titled “Preliminary 2023 Budget Schedule” be received; and, That staff report back to the Committee on the final 2023 Budget Schedule in December 2022; and, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes of the February 7, 2022 Race Relations Committee meeting be received for information purposes.

That the minutes of the January 19, 2022 and February 16, 2022 Animal Care Committee meeting be received for information purposes.

That the minutes and notes of the January 27, 2022 Environmental Advisory Committee meeting be received for information purposes.

That the minutes and notes of the January 17, 2022 and February 28, 2022 Accessibility Advisory Committee meeting be received for information purposes.

That the minutes and notes of the December 17, 2021 Waste Diversion Committee meeting be received for information purposes.

That the report titled “Annual Water Quality Report (January-December 2021)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and, That the Annual 2021 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002 , be received; and, That Council acknowledge that staff posted the Annual 2021 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2022 as per regulations; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled” Amendment of Environmental Services Fees” be received; and, That Council authorize staff to increase the proposed fees outlined in Attachment “A‟ for services provided by the Environmental Services Department including increases to existing waterworks meter fees for subdivision agreements, infill homes, industrial, commercial & institutional properties, as well as developer waste fees for new home and multi-residential unit recycling kits effective April 1, 2022; and, That new fees be approved for Residential Infill background information requests, and new service connection application reviews, effective April 1, 2022; and, That By-Law No. 2002-276 be amended to update the user fees set under “Community Services – Water‟, and “Community Service – Waste” sections of Schedule A, with fees outlined in Attachment “A‟; and, That the By-Law No. 2002-276 be amended by deleting the following requirements: “ Supply water meter and remote readout device. Water Meter must be installed by purchaser’s licensed plumber . Installation costs are the responsibility of the purchaser ” ; and “ Please Note: Water meters over 1" must be installed by a licensed plumber . ICI installation cost is the responsibility of the purchaser ; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes and notes of the February 24, 2022 Environmental Advisory Committee meeting be received for information purposes; and, That the recommendation be

That the report and presentation entitled "City of Markham Report of the Auditor General Accessibility Audit", and "City of Markham AODA Accessibility Compliance Review", be received.

That item 12.2 be moved forward.

That the presentation entitled “160 Dudley Capital Projects, March 21, 2022” be received; and, That the site of 160 Dudley Ave. and proposed concept design of the Dudley Markham Fire Station be approved; and, That Staff proceed with detailed design development to tender ready documents; and, That the goal of achieving LEED Silver Certification be established for this project and Staff be authorized to consider LEED Gold if it can be achieved within budget; and, That the tendering process for Architectural/ Engineering design services be waived, in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and, That Staff be authorized to award the contract for Architectural/ Engineering design services to Ron Awde Architect in the amount of $451,773.70 (inclusive of HST impact); and, That Staff be authorized to proceed with pre-qualifying bidders and issuing the construction tender; and, That a new 2022 capital project be established for the Design and Construction of the Dudley Fire Station in the amount of $7,569,200 (inclusive of the HST impact), and that the project be funded from the Development Charges Reserve Fund; and, That a new 2022 Capital budget be established for 160 Dudley Roof Replacement and Interior Repairs in the amount of $1,090,000 (inclusive of the HST impact), and that the project be funded from the Lifecycle Repai

That the deputations from Evelin Ellison be received.

That General Committee adjourn at 4:00 PM.

1. That the report titled “2021 Year-End Review of Operations” be received; and, 4 2. That the City’s 2021 net operations favourable variance be transferred as follows, as per the approved Financial Planning and Budgeting Policy: a. $0.69M to the Corporate Rate Stabilization Reserve to achieve a balance equal to 15% of the local tax levy; b. $3.15M to balance the 2022 Operating Budget c. $3.15M to the Corporate Rate Stabilization Reserve to provide advance funding for the projected 2023 to 2024 Operating Budget requirements; d. $0.65M provision for future tax adjustments; e. The remaining $14.94M to the Life Cycle Capital Replacement and Capital Reserve Fund; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That item 8.1 be moved forward on the agenda. 6

7 1. That the report dated March 21, 2022 titled “Preliminary 2023 Budget Schedule” be received; and, 2. That staff report back to the Committee on the final 2023 Budget Schedule in December 2022; and, 3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report titled “Annual Water Quality Report (January-December 2021)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and, 2. That the Annual 2021 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and, 9 3. That Council acknowledge that staff posted the Annual 2021 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2022 as per regulations; and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That item 12.2 be moved forward. 12

1. That the presentation entitled “160 Dudley Capital Projects, March 21, 2022” be received; and, 2. That the site of 160 Dudley Ave. and proposed concept design of the Dudley Markham Fire Station be approved; and, 3. That Staff proceed with detailed design development to tender ready documents; and, 4. That the goal of achieving LEED Silver Certification be established for this project and Staff be authorized to consider LEED Gold if it can be achieved within budget; and, 5. That the tendering process for Architectural/ Engineering design services be waived, in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and, 6. That Staff be authorized to award the contract for Architectural/ Engineering design services to Ron Awde Architect in the amount of $451,773.70 (inclusive of HST impact); and, 7. That Staff be authorized to proceed with pre-qualifying bidders and issuing the construction tender; and, 8. That a new 2022 capital project be established for the Design and Construction of the Dudley Fire Station in the amount of $7,569,200 (inclusive of the HST impact), and that the project be funded from the Development Charges Reserve Fund; and, 9. That a new 2022 Capital budget be established for 160 Dudley Roof Replacement and Interior Repairs in the amount of $1,090,000 (inclusive of the HST impact), and that the project be fund