General Committee Meeting

That the minutes of the October 7, 2019 General Committee meeting be confirmed.

The staff be directed to report back to General Committee with respect to the current City of Markham Flag Raising Policy and Protocol.

​That the minutes of the September 24, 2019 and September 27, 2019 Budget Committee meeting be received for information purposes.

​That the minutes of the May 15, 2019, June 19, 2019, July 17, 2019 and August 21, 2019 Board of Management Unionville Business Improvement Area Committee meeting be received for information purposes.​

That the minutes of the August 22, 2019 Waste Diversion Committee meeting be received for information purposes.

That the report titled “2020 Interim Spending Authority P ending A pproval of Budget”, be received; and , That Council approve 50% of the City’s 2019 Operating, Waterworks, Planning & Design, Building Standards and Engineering budgets equal to $197,546,839 as a pre-budget approval for 2020 operating expenditures; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “2020 Interim Spending Authority Pending Approval of Unionville and Markham Village Business Improvement Area Budgets ”, be received; and , That Council approve 50% of the 2019 Operating Budget equivalent to the amounts of $105,500 for the Unionville BIA (UBIA) and $165,709 for the Markham Village BIA (MBIA) as pre-budget approval for 2020 operating expenditures; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “ 2020 Temporary Borrowing By-law ” be received; and, That a by-law be brought forward for Council approval to authorize the temporary borrowing, if required, of amounts not to exceed $197,546,839 from January 1, 2020 to September 30, 2020 and $98,773,419 from October 1, 2020 to December 31, 2020 to meet the expenditures of the municipality until taxes are collected and other revenues are received; and, That the Treasurer report to Council in advance of borrowing, if temporary borrowing is required; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Month of September 2019” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report “Contract Extension # 110-R-15 Auditor General Services” be received; and, That the Contract for Auditor General Services be extended for an additional five (5) years (January 1, 2020 to December 31, 2024) with MNP LLP for a maximum annual amount of $152,640 ($150,000 + $2,640) inclusive of HST; $152,640 – Year 1 $152,640 – Year 2 $152,640 – Year 3 $152,640 – Year 4 $152,640 – Year 5 $763,200 – Total That the annual amount of $152,640.00 be funded from the Operating Account #110-110-5699 subject to Council approval of the annual budget; and, That the tender process be waived in accordance with Purchasing By-Law 2017-8 Part II, Section 11.1 (c) which states “when the extension of an existing Contract would prove more cost effective or beneficial”; And (h) “where it is in the best interests of the City to acquire Consulting Services from a supplier who has a proven track record with the City in terms of pricing, quality and service”; and, That the Chief Administrative Officer be authorized to execute an agreement with MNP LLP in a form satisfactorily to the City Solicitor; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Joint and Several Liability and Insurance Reform for Municipalities” be received; and, That Council support the Association of Municipalities of Ontario’s (AMO) position that the joint and several liability principle requires reform, along with the recommendations to the Attorney General of Ontario contained within the AMO report entitled “Towards a Reasonable Balance: Addressing Growing Municipal Liability and Insurance Costs” as set out in Attachment 1 to this report; and, That this resolution be forwarded to the Attorney General of Ontario and the Association of Municipalities of Ontario; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the 2020 Council and Standing Committee Meeting Calendar for January-December as outlined in Appendix “C” and allowing for all Council Meetings to be conducted starting at 1:00 PM to 6:00 PM with the option to host an evening Council meeting if so required, be adopted; and, That a simple majority of council be required to hold a council meeting in the evening; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That Option 4 "Alternate Every Other Council Meeting between Daytime and Nighttime Starts (*Status Quo - same process used in 2019) be adopted as the 2020 Council and Standing Committee Meeting Calendar; and, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That staff be directed to report back to General Committee relative to the proposed motion for Single Use Plastic Declaration.

That staff be directed to provide an update relative to the boundary line between the City of Markham and City of Richmond Hill in the Langstaff area at a future Standing Committee meeting.

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters (11:44 AM): 12.1 FINANCE & ADMINISTRATIVE ISSUES 12.1.1 GENERAL COMMITTEE CONFIDENTIAL MINUTES- OCTOBER 7, 2019 (16.0) [ Section 239 (2) (a) (b) (c) (e) (f)] General Committee adopted the October 7, 2019 General Committee meeting minutes. 12.1.2 A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (6.0) (WARD 4) [Section 239 (2) (c)] General Committee directed staff to report back to a future Standing Committee meeting.

That General Committee rise from confidential session (12:22PM)

That the General Committee Meeting adjourn at 12:23 PM.

1. That the report titled “2020 Interim Spending Authority Pending Approval of Budget”, be received; and, 4 2. That Council approve 50% of the City’s 2019 Operating, Waterworks, Planning & Design, Building Standards and Engineering budgets equal to $197,546,839 as a pre-budget approval for 2020 operating expenditures; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5 1. That the report titled “2020 Temporary Borrowing By-law” be received; and, 2. That a by-law be brought forward for Council approval to authorize the temporary borrowing, if required, of amounts not to exceed $197,546,839 from January 1, 2020 to September 30, 2020 and $98,773,419 from October 1, 2020 to December 31, 2020 to meet the expenditures of the municipality until taxes are collected and other revenues are received; and, 3. That the Treasurer report to Council in advance of borrowing, if temporary borrowing is required; and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report “Contract Extension # 110-R-15 Auditor General Services” be received; and, 6 2. That the Contract for Auditor General Services be extended for an additional five (5) years (January 1, 2020 to December 31, 2024) with MNP LLP for a maximum annual amount of $152,640 ($150,000 + $2,640) inclusive of HST; o $152,640 – Year 1 o $152,640 – Year 2 o $152,640 – Year 3 o $152,640 – Year 4 o $152,640 – Year 5 $763,200 – Total 3. That the annual amount of $152,640.00 be funded from the Operating Account #110-110-5699 subject to Council approval of the annual budget; and, 4. That the tender process be waived in accordance with Purchasing By-Law 2017-8 Part II, Section 11.1 (c) which states “when the extension of an existing Contract would prove more cost effective or beneficial”; And (h) “where it is in the best interests of the City to acquire Consulting Services from a supplier who has a proven track record with the City in terms of pricing, quality and service”; and, 5. That the Chief Administrative Officer be authorized to execute an agreement with MNP LLP in a form satisfactorily to the City Solicitor; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7 1. That the report entitled “Joint and Several Liability and Insurance Reform for Municipalities” be received; and, 2. That Council support the Association of Municipalities of Ontario’s (AMO) position that the joint and several liability principle requires reform, along with the recommendations to the Attorney General of Ontario contained within the AMO report entitled “Towards a Reasonable Balance: Addressing Growing Municipal Liability and Insurance Costs” as set out in Attachment 1 to this report; and, 3. That this resolution be forwarded to the Attorney General of Ontario and the Association of Municipalities of Ontario; and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the 2020 Council and Standing Committee Meeting Calendar for January-December as outlined in Appendix “C” and allowing for all Council 8 Meetings to be conducted starting at 1:00 PM to 6:00 PM with the option to host an evening Council meeting if so required, be adopted; and, 2. That a simple majority of council be required to hold a council meeting in the evening; and further, 3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That staff be directed to provide an update relative to the boundary line between the City of Markham and City of Richmond Hill in the Langstaff area at a future Standing Committee meeting. 12

13 1. That the General Committee Meeting adjourn at 12:23 PM.