General Committee Meeting

That the minutes of the March 2, 2020 General Committee meeting be confirmed.

That the presentation titled “2019 Consolidated Financial Statements” be received; and, That the report titled “2019 Consolidated Financial Statements” be received; and, That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs) , and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2019; and, That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2019 upon receiving the Independent Auditors’ Report; and, That the KPMG LLP Audit Findings Report for the year ended December 31, 2019 be received; and, That this matter be forwarded to Council for adoption on April 28, 2020; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled “COVID-19 Impacts to Services” be received; and, That the deputation from Elizabeth Brown be received.

That the following communications from York Region be received for information purposes: Potential Development Charge Bylaw Amendment and Interest Policy Regional Fire Service Response to the Ontario Ministry of Health’s Discussion Paper on Public Health Modernization Response to Ontario Ministry of Health’s Discussion Paper on Emergency Health Services Modernization 2019 Drinking Water Systems Report Water and Wastewater Master Plan Update Project Plan and Progress 2019 Integrated Management System Update Report for Water, Wastewater and Waste Management Bylaw 2020-07 Regional Municipality of York Community Benefits Charges – Proposed Regulatory Framework; and, That the following communication from York Region be received for information and that the City of Markham provide comments by June 30, 2020: Draft York Region Climate Change Action Plan

That the minutes of the January 20, 2020 Advisory Committee on Accessibility meeting be received for information purposes.

That the minutes of the January 15, 2020 and February 19, 2020 Animal Care Committee meeting be received for information purposes.

That the minutes of the January 15, 2020 Canada Day Celebration Organizing Committee meeting be received for information purposes.

That the minutes of the March 20, 2019 German Mills Meadow & Natural Habitat Liaison Community Centre Board meeting be received for information purposes.

That the minutes of the January 16, 2020 Markham Environmental Advisory Committee meeting be received for information purposes.

That the minutes of the February 5, 2020 Markham-Milliken Children’s Festival Organizing Committee meeting be received for information purposes.

That the minutes of the November 14, 2019 and January 9, 2020 Markham Train Station Community Centre Board of Management meeting be received for information purposes.

That the minutes of the January 13, 2020 and February 3, 2020 Race Relations Committee meeting be received for information purposes.

That the minutes of the January 14, 2020 and February 11, 2020 Seniors Advisory Committee meeting be received for information purposes.

That the minutes of the February 3, 2020 Victoria Square Community Centre Board meeting be received for information purposes.

That the minutes of the November 19, 2019 Waste Diversion Committee meeting be received for information purposes.

That the report titled “2019 Year-End Review of Operations ” be received; and, That the City’s 2019 net favourable variance of $3.04M be transferred to the Corporate Rate Stabilization Reserve; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Development Charges December 31, 2019 Reserve Balances and Annual Activity of the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997 , as amended ; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Development Charge Interest Policy” be received; and, That the “Development Charge Interest Policy”, attached as Appendix A, be adopted by Council; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Month of February 2020” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Tender 060-T-20 Thornhill Community Centre Parking Lot Light Poles Replacement” be received; and, That the contract for be awarded to the lowest priced bidder, CM Lighting Maintenance Ltd., in the amount of $151,113.60, inclusive of HST; and, That the estimated cost of $18,000 (including HST) for temporary light towers starting from January 2020 until completion of project in October 1, 2020 along with the above tender award for a total cost of $169,113.60 be funded from the Life Cycle Replacement & Capital Reserve; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution

That the report entitled “Award of Construction Tender 014-T-20 Bayview Glen North and Laureleaf Road Cast Iron Watermain Replacement” be received; and, That the contract for Tender 014-T-20 Bayview Glen North and Laureleaf Road Cast Iron Watermain Replacement be awarded to the lowest priced Bidder, Sam Rabito Construction Ltd. in the amount of $5,656,644.04, inclusive of HST; and, That a 3% contingency in the amount of $169,699.32 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $5,826,343.36 ($5,656,644.04 + $169,699.32) be funded from the capital project 053-6150-20257 “CI Watermain Replacement – Construction & CA” with budget available of $5,447,381.00; and, That the shortfall of $378,962.36 be funded through Waterworks Stabilization/Capital Reserve; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report “Award of Contract #023-R-20 Plumbing Services for various City of Markham locations on an as required basis” be received; and, That the contract be awarded to the highest ranked / lowest priced bidder, Saunders Plumbing and Heating Inc. in the estimated annual amount of $120,000.00 inclusive of HST; and, That Staff be authorized to extend the contract for three (3) additional years (2021-2023) in the estimated annual amount of $120,000 inclusive of HST, subject to supplier performance; and, That the contract be funded from various City Departments’ operating budgets on an as-required basis; and, That the award amounts in 2021 to 2023 be subject to Council approval of the respective annual operating budgets and that the award amounts be amended to reflect changes to the various departments’ budget accounts as approved by Council during the annual budget process; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That as the COVID-19 declared emergency suspended General Committee gatherings, Council acknowledge that the report titled “Annual Water Quality Report (January-December 2019)” was delivered to Council through a Monday March 30, 2020 email from Brenda Librecz Commissioner, Community and Fire Services to meet provincial regulation 170/03 (under the Safe Drinking Water Act, 2002); and, That as Council resumes the report titled “Annual Water Quality Report (January-December 2019)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002 , enclosed herein be officially received; and, That the Annual 2019 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002 , be received; and, That Council acknowledge that staff posted the Annual 2019 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2020 as per regulations; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled, “York Region District School Board – Flato Markham Theatre Shared Facility Agreement” be received; and, That the Mayor and Clerk be authorized to execute an agreement, including any amendments to the agreement, between the City and York Region District School Board (“ YRDSB ”) for the shared use, operation, maintenance and repair of portions of the Unionville High School site, the Flato Markham Theatre and the Markham Civic Centre site, provided the form of such agreement is satisfactory to the Commissioner of Corporate Services and the City Solicitor; and, That Staff be authorized to increase the Operating Budget by $44,000 to reimburse YRDSB for utility costs based on metered heating and cooling usage at the Theatre; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled, “ City of Markham Comments on Bill 108 Proposed Regulatory Matters – Community Benefits Authority, Development Charges Act and Building Code Act ”, dated April 20, 2020, be received; and, That this report, including the recommendations from the City of Markham on Bill 108 Proposed Regulatory Matters, be forwarded to the Minister of Municipal Affairs and Housing and to the Regional Municipality of York; and, That the City of Markham supports the following: The proposal for the regulation under the Development Charges Act, 1997 ; The community benefits proposed to be included within the community benefits charge regulation; The proposal for a public notice to be provided prior to the enactment of a community benefits by-law; The proposed application of an interest rate on refunds in the event of a successful appeal to a community benefits by-law; and, The proposal to add the community benefits charge authority to the applicable law list under the Building Code; That staff provide a communication strategy to educate and engage the public on Bill 108 to the Council Meeting on April 28, 2020; and, That the City of Markham request that the Province: Provide municipalities with wide latitude to determine what community facilities can be supported through community benefits charges; Amend the Community Benefits Charge legislation to allow a municipality to require the conveyance of parkland in lieu of payment of a community benefits charge; Implement an esca

That the presentation entitled COVID-19 – Financial Impact Update be received; and, That the by-law amendments on the April 20 th Genera l Committee agenda be considered at the April 28 th Council meeting; and, That the City Treasurer report back to General Committee in May providing a financial forecast based on various scenarios; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report “Destination Markham Corporation Update / Annual General Meeting Matters” be received; and, That the Mayor and City Clerk be authorized to execute an Agreement between the City of Markham and Destination Markham Corporation, substantially in the form attached to the report as “Attachment 1”, subject to the form and content of the agreement being satisfactory to the Chief Administrative Officer and the City Solicitor; and, That Destination Markham Corporation By-Law No. 1, substantially in the form attached to the report as “Attachment 2”, be approved; and, That KPMG be approved as the auditor for Destination Markham Corporation; and, That the Mayor and City Clerk be authorized to execute operational agreements of mutual interest, as required, between the City of Markham and Destination Markham Corporation, subject to the form and content of such agreements being satisfactory to the Chief Administrative Officer and the City Solicitor; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the General Committee meeting adjourn at 2:52 PM.

1. That the presentation titled “2019 Consolidated Financial Statements” be received; and, 2. That the report titled “2019 Consolidated Financial Statements” be received; and, 3. That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs) , and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2019; and, 4. That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2019 upon receiving the Independent Auditors’ Report; and, 5. That the KPMG LLP Audit Findings Report for the year ended December 31, 2019 be received; and, 4 6. That this matter be forwarded to Council for adoption on April 28, 2020; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the presentation entitled “COVID-19 Impacts to Services” be received; and, 5 2. That the deputation from Elizabeth Brown be received.

1. That the following communications from York Region be received for information purposes: a. Potential Development Charge Bylaw Amendment and Interest Policy b. Regional Fire Service c. Response to the Ontario Ministry of Health’s Discussion Paper on Public Health Modernization d. Response to Ontario Ministry of Health’s Discussion Paper on Emergency Health Services Modernization e. 2019 Drinking Water Systems Report f. Water and Wastewater Master Plan Update Project Plan and Progress g. 2019 Integrated Management System Update Report for Water, Wastewater and Waste Management h. Bylaw 2020-07 Regional Municipality of York i. Community Benefits Charges – Proposed Regulatory Framework; and, 2. That the following communication from York Region be received for information and that the City of Markham provide comments by June 30, 2020: a. Draft York Region Climate Change Action Plan

1. That the minutes of the March 20, 2019 German Mills Meadow & Natural Habitat Liaison Community Centre Board meeting be received for information purposes. 7

8 1. That the minutes of the January 13, 2020 and February 3, 2020 Race Relations Committee meeting be received for information purposes.

9 1. That the minutes of the November 19, 2019 Waste Diversion Committee meeting be received for information purposes.

11 1. That the report entitled “Tender 060-T-20 Thornhill Community Centre Parking Lot Light Poles Replacement” be received; and, 2. That the contract for be awarded to the lowest priced bidder, CM Lighting Maintenance Ltd., in the amount of $151,113.60, inclusive of HST; and, 3. That the estimated cost of $18,000 (including HST) for temporary light towers starting from January 2020 until completion of project in October 1, 2020 along with the above tender award for a total cost of $169,113.60 be funded from the Life Cycle Replacement & Capital Reserve; and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution

1. That the report entitled “Award of Construction Tender 014-T-20 Bayview Glen North and Laureleaf Road Cast Iron Watermain Replacement” be received; and, 2. That the contract for Tender 014-T-20 Bayview Glen North and Laureleaf Road Cast Iron Watermain Replacement be awarded to the lowest priced Bidder, Sam Rabito Construction Ltd. in the amount of $5,656,644.04, inclusive of HST; and, 3. That a 3% contingency in the amount of $169,699.32 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 12 4. That the construction award in the amount of $5,826,343.36 ($5,656,644.04 + $169,699.32) be funded from the capital project 053-6150-20257 “CI Watermain Replacement – Construction & CA” with budget available of $5,447,381.00; and, 5. That the shortfall of $378,962.36 be funded through Waterworks Stabilization/Capital Reserve; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That as the COVID-19 declared emergency suspended General Committee gatherings, Council acknowledge that the report titled “Annual Water Quality Report (January-December 2019)” was delivered to Council through a Monday March 30, 2020 email from Brenda Librecz Commissioner, Community and Fire Services to meet provincial regulation 170/03 (under the Safe Drinking Water Act, 2002); and, 2. That as Council resumes the report titled “Annual Water Quality Report (January-December 2019)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be officially received; and, 3. That the Annual 2019 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and, 14 4. That Council acknowledge that staff posted the Annual 2019 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2020 as per regulations; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled, “City of Markham Comments on Bill 108 Proposed Regulatory Matters – Community Benefits Authority, Development Charges Act and Building Code Act”, dated April 20, 2020, be received; and, 2. That this report, including the recommendations from the City of Markham on Bill 108 Proposed Regulatory Matters, be forwarded to the Minister of Municipal Affairs and Housing and to the Regional Municipality of York; and, 3. That the City of Markham supports the following: a. The proposal for the regulation under the Development Charges Act, 1997; b. The community benefits proposed to be included within the community benefits charge regulation; c. The proposal for a public notice to be provided prior to the enactment of a community benefits by-law; d. The proposed application of an interest rate on refunds in the event of a successful appeal to a community benefits by-law; and, e. The proposal to add the community benefits charge authority to the applicable law list under the Building Code; 17 4. That staff provide a communication strategy to educate and engage the public on Bill 108 to the Council Meeting on April 28, 2020; and, 5. That the City of Markham request that the Province: a. Provide municipalities with wide latitude to determine what community facilities can be supported through community benefits charges; b. Amend the Community Benefits Charge legislation to allow a municipality to require the conveyance of parkland in lieu of payment of a communit