General Committee Meeting

Whereas the City of Markham joined Canadians from coast to coast to coast in cheering on the Toronto Raptors of the National Basketball Association (NBA) throughout the regular season and playoffs; Whereas Markham hosted two viewing areas of the 2019 NBA playoff games involving the Toronto Raptors during the championship round against the Golden State Warriors; Whereas the Toronto Raptors united a nation with their perseverance, tenacity, strong character and pursuit of excellence; Whereas the Toronto Raptors reflect the diversity of Markham; Whereas on June 13, 2019, Game 6 of the NBA Finals, the Toronto Raptors were victorious in winning Canada’s first NBA Championship; and, Therefore be it resolved, on Monday June 17, 2019 and coinciding with the Championship Celebration and Parade for the Toronto Raptors, the City of Markham raise the Raptors flag and proclaim Toronto Raptors Day in Markham, Ontario.

​That the minutes of the June 4, 2019 Special General Committee meeting be confirmed.

​That the minutes of the June 4, 2019 General Committee Public Information meeting be confirmed.

​That the minutes of the June 11, 2019 General Committee meeting be confirmed.

That the petition entitled "Petition to the City of Markham to Construct Outdoor Tennis Courts at the Future Park at the Southeast Corner of McCowan Road and James Parrot Avenue" be received; and, That the petition be

​ That the minutes of the April 25, 2019 German Mills Community Centre Board meeting be received for information purposes.

​ That the minutes of the May 9, 2019 Victoria Square Community Centre Board meeting be received for information purposes.

That the report entitled “Award of Request for Proposal 012-R-19 Supply and Delivery of Workplace Uniforms for Staff & Markham Branded Products” be received; and, That the contract for Supply and Delivery of Workplace Uniforms for Staff & Markham Branded Products be awarded to the highest ranked / lowest priced bidder, The Planet Group Inc; and, That the term of the contract be for three (3) years with an option to renew for an additional two (2) years in the total award amount of $809,880 (inclusive of HST); 2019 - $80,988 (July 1 - December 31)* 2020 - $161,976* 2021 - $161,976* 2022 - $161,976* 2023 - $161,976** 2024 - $80,988 (January 1 – June 30) ** Total: $809,880 *For the three (3) year contract term (July 1, 2019 – June 30, 2022), costs will be at the same itemized pricing. **The two (2) optional renewal years (July 1, 2022 – June 30, 2024), costs will be adjusted based on the Consumer Price Index for All Items Toronto for the twelve (12) month period ending December in the applicable year. 2020 - 2024 is subject to Council approval; and, That the contract be funded from various City Department’s Operating and Capital Budget’s as identified within the Financial Consideration Section of this report, any future years 2020 – 2024 will be subject to Council approval of the annual budget: and, That the Director, Legislative Services & Communications, and Senior Manager of Procurement & Accounts Payable be authorized to exercise the option to renew the contract in year 4 an

That the report dated June 17, 2019 titled “Status of Capital Projects as of April 30, 2019” be received; and, That the amount of $7,794,731 from the closure of capital projects be transferred to the sources of funding as listed on Exhibit A; and, That the closure of projects as outlined on Exhibit B and C be approved; and, That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $444,488 to the approved amount of $250,000; and, That the Engineering Capital Contingency Project be topped up from the City-Wide Hard Development Charges Reserve by $98,993 to the approved amount of $100,000; and, T hat the Design Capital Contingency Project be topped up from the Development Charges Reserve by $55,057 to the approved amount of $100,000; and, That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $5,522 to the approved amount of $100,000; and, That the estimated shortfall of $350,000 in Capital Project 19264 – Asphalt Cement (AC) Index Premium Asphalt Resurfacing be funded from the Gas Tax Reserve, increasing the project budget from $225,200 to $575,200; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

​ That the minutes of the April 9, 2019 and May 7, 2019 Seniors Advisory Committee meeting be received for information purposes.​

​That the minutes of the January 17, 2019 and February 21, 2019 Board of Management Markham Village Business Improvement Area Committee meeting be received for information purposes.​

That the report entitled “Project Management Coordination and Reporting” be received; and, That the “Major Project Status Tracking” Dashboard report (Attachment “A”) be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That Markham Council endorse the following motion of support for the Canadian Urban Library Council Accessing Digital Publications Government Relations Campaign: Whereas, the City of Markham recognizes the important role that libraries play in our community. Libraries and the early literacy programs that they run are integral to developing proficient readers and ensuring that children succeed in school. More and more, digital literacy programs run by libraries also help ensure that citizens can contribute to our digital world. Additionally, vulnerable demographic groups, including seniors, low income families, youth, and new Canadians rely on access to libraries as an important tool for their participation in the community – from education to searching for jobs to consuming Canadian cultural materials, and, Whereas, libraries in our community recognize that our users increasingly seek to access digital publications offered by multinational publishers, and that access to those publications is too often curtailed by prohibitively high licensing fees or else entirely denied to Canadian libraries, and, Whereas, libraries must be in a position to offer digital publications to their users as part of their service offering to our community, particularly given the contemporary rapid pace of digitization of educational and cultural materials. Now, there be it resolved that the City of Markham do hereby: Indicate our support for the Canadian Urban Libraries Council in its efforts to in

That the report entitled “New Playground Construction – Crosby Park” dated June 17, 2019 be received; and, That staff establish a new capital project in the amount of $150,000 for “New Playground Construction – Crosby Park” to be funded in the amount of $138,000 from the Facility Ramp Up Reserve; and $12,000 from the Parkview Public School’s Parent Council for the playground construction, to be provided prior to commencement of this project; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters (10:12 AM):

That the June 17, 2019 General Committee meeting be adjourned.

1. That the report entitled “Award of Request for Proposal 012-R-19 Supply and Delivery of Workplace Uniforms for Staff & Markham Branded Products” be received; and, 2. That the contract for Supply and Delivery of Workplace Uniforms for Staff & Markham Branded Products be awarded to the highest ranked / lowest priced bidder, The Planet Group Inc; and, 5 3. That the term of the contract be for three (3) years with an option to renew for an additional two (2) years in the total award amount of $809,880 (inclusive of HST);2019 - $80,988 (July 1 - December 31)*2020 - $161,976*2021 - $161,976*2022 - $161,976*2023 - $161,976**2024 - $80,988 (January 1 – June 30) **Total: $809,880*For the three (3) year contract term (July 1, 2019 – June 30, 2022), costs will be at the same itemized pricing.**The two (2) optional renewal years (July 1, 2022 – June 30, 2024), costs will be adjusted based on the Consumer Price Index for All Items Toronto for the twelve (12) month period ending December in the applicable year. 2020 - 2024 is subject to Council approval; and, 4. That the contract be funded from various City Department’s Operating and Capital Budget’s as identified within the Financial Consideration Section of this report, any future years 2020 – 2024 will be subject to Council approval of the annual budget: and, 5. That the Director, Legislative Services & Communications, and Senior Manager of Procurement & Accounts Payable be authorized to exercise the option to renew the contract in y

1. That the report dated June 17, 2019 titled “Status of Capital Projects as of April 30, 2019” be received; and, 2. That the amount of $7,794,731 from the closure of capital projects be transferred to the sources of funding as listed on Exhibit A; and, 3. That the closure of projects as outlined on Exhibit B and C be approved; and, 4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $444,488 to the approved amount of $250,000; and, 6 5. That the Engineering Capital Contingency Project be topped up from the City- Wide Hard Development Charges Reserve by $98,993 to the approved amount of $100,000; and, 6. That the Design Capital Contingency Project be topped up from the Development Charges Reserve by $55,057 to the approved amount of $100,000; and, 7. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $5,522 to the approved amount of $100,000; and, 8. That the estimated shortfall of $350,000 in Capital Project 19264 – Asphalt Cement (AC) Index Premium Asphalt Resurfacing be funded from the Gas Tax Reserve, increasing the project budget from $225,200 to $575,200; and further, 9. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the minutes of the January 17, 2019 and February 21, 2019 Board of Management Markham Village Business Improvement Area Committee meeting be received for information purposes. 7

1. That Markham Council endorse the following motion of support for the Canadian Urban Library Council Accessing Digital Publications Government Relations Campaign: Whereas, the City of Markham recognizes the important role that libraries play in our community. Libraries and the early literacy programs that they run are integral to developing proficient readers and ensuring that children succeed in school. More and more, digital literacy programs run by libraries also help ensure that citizens can contribute to our digital world. Additionally, vulnerable demographic groups, including seniors, low income families, youth, and new Canadians rely on access to libraries as an important tool for their participation in 8 the community – from education to searching for jobs to consuming Canadian cultural materials, and, Whereas, libraries in our community recognize that our users increasingly seek to access digital publications offered by multinational publishers, and that access to those publications is too often curtailed by prohibitively high licensing fees or else entirely denied to Canadian libraries, and, Whereas, libraries must be in a position to offer digital publications to their users as part of their service offering to our community, particularly given the contemporary rapid pace of digitization of educational and cultural materials. Now, there be it resolved that the City of Markham do hereby: i. Indicate our support for the Canadian Urban Libraries Council in its effor

1. That the report entitled “New Playground Construction – Crosby Park” dated June 17, 2019 be received; and, 2. That staff establish a new capital project in the amount of $150,000 for “New Playground Construction – Crosby Park” to be funded in the amount of $138,000 from the Facility Ramp Up Reserve; and $12,000 from the Parkview Public School’s Parent Council for the playground construction, to be provided prior to commencement of this project; and further, 9 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.