General Committee Meeting

That the minutes of the March 25, 2019 General Committee meeting be confirmed.

1. That the presentation by Jo-Anne Marr, CEO & President, Markham Stouffville Hospital, and Suzette Strong, CEO, Markham Stouffville Foundation, dated April 8, 2019, be received.

That the following communications dated March 6, 2019 from York Region be received for information purposes: Appointments to Boards and Advisory Committees for the 2019-2022 Term, Proposed Amendment 1 to the Growth Plan; and, That the following communications dated March 22, 2019 from York Region be received for information purposes: 2018 Employment and Industry Report 2018 Drinking Water Systems Report Proposed Employment Area Conversion Criteria 2018 Integrated Management System Update Report for Water, Wastewater and Waste Management Community Improvement Project Area for Affordable Rental Housing Incentives Economic Development - 2018 Year in Review

That the minutes of the February 21, 2019 Markham Environmental Advisory Committee meeting be received for information purposes.

That the minutes of the February 25, 2019 Markham Public Library Board meeting be received for information purposes.

That the report entitled “Award of Tender 002-T-19 Asphalt Maintenance” be received; and, That the contract for asphalt maintenance be awarded to the lowest priced Bidder, Forest Contractors Ltd. for one (1) year in the amount of $1,065,819.99 (Inclusive of HST), with an option to renew the contract for an additional three (3) years. The price will remain firm fixed for the first three (3) years. The remaining one (1) year will be subject to an annual price increase based on the Consumer Price Index for All Items Canada for the twelve (12) month period ending October 31 in the applicable year and shall not exceed 3%; and, That the award in the amount of $1,065,819.99 inclusive of HST be funded from operating and capital accounts as identified in the Financial Considerations section of this report with total available budget of $1,268,260.00; and, That the remaining budget in the amount of $202,440.01 ($1,268,260.00 - $1,065,819.99) be utilized to address potential additional asphalt maintenance on an as required basis; and, That the 2020 – 2023 purchase orders be adjusted for growth and/or price escalation, subject to Council approval of the respective year’s budgets; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Development Charges December 31, 2018 Reserve Balances and Annual Activity of the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997 , as amended ; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “2018 Year-End Review of Operations ” be received; and, That the City’s 2018 net favourable variance of $3.58M be transferred as follows, as per the approved Financial Planning and Budgeting Policy : $1.40M to the Corporate Rate Stabilization Reserve to achieve a balance equal to 15% of the local tax levy as per City policy; $2.18M to the Life Cycle Capital Replacement and Capital Reserve Fund; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the presentation from Denielle Duncan, Chair, Animal Care Committee, regarding the Animal Care Committee Overview, dated April 8, 2019, be received.

That the presentation by Mr. Robert Penner, Manager, Utility Inspection ＆ Survey Group entitled "Telecommunication Company Activities in the City of Markham", be received; That the staff report entitled, "Telecommunication Company Activities in the City of Markham" be received; and, That the Mayor and Clerk be authorized to execute funding agreements between the City and telecommunication companies to cover the costs to meet service levels as a result of increased permit applications relating to infrastructure upgrade projects, as outlined in this report, provided that the form and content of such agreements are satisfactory to the Commissioner, Community and Fire Services and the City Solicitor; and, That 5 additional two year contract staff be hired at the cost of approximately $332,000 per year, with costs being funded through amounts paid to the City pursuant to a funding agreement and through permit fees recovered from increased permit review applications; and, That the Treasurer and Director of Operations be authorized to hire additional temporary staff to address the legislated time requirements for permit review during the period of increased volumes with the costs of such fully recovered through amounts paid to the City pursuant to funding agreement(s) and through permit fees recovered from increased permit review applications; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Possible Appointment of Markham’s Alternate Member for Regional Council” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the Report entitled “Flood Control Program – Disaster Mitigation & Adaptation Fund (DMAF)” be received; and That Council approve the shared funding allocation between the Government of Canada and City of Markham as follows: Government of Canada Share (40%) (A) $48,640,000.00 City of Markham Share (60%) (B) $72,960,000.00 Total Funding (C ) = (A) + (B) $121,600,000.00 That the Mayor and Clerk be authorized to execute the Disaster Mitigation & Adaptation Fund (DMAF) Agreement (and any related documents), in a form and content satisfactory to the City Solicitor and the Commissioner of Community & Fire Services, and that the Commissioner of Community & Fire Services (or designate) be authorized to act as an authorized signing officer for the City under the Agreement (including for the purpose of submitting required reports and confirmations); and That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the April 8, 2019 General Committee be adjourned.

3 1. That the presentation by Jo-Anne Marr, CEO & President, Markham Stouffville Hospital, and Suzette Strong, CEO, Markham Stouffville Foundation, dated April 8, 2019, be received.

1. That the following communications dated March 6, 2019 from York Region be received for information purposes: a. Appointments to Boards and Advisory Committees for the 2019-2022 Term, b. Proposed Amendment 1 to the Growth Plan; and, 2. That the following communications dated March 22, 2019 from York Region be received for information purposes: a. 2018 Employment and Industry Report b. 2018 Drinking Water Systems Report c. Proposed Employment Area Conversion Criteria d. 2018 Integrated Management System Update Report for Water, Wastewater and Waste Management e. Community Improvement Project Area for Affordable Rental Housing Incentives f. Economic Development - 2018 Year in Review

4 1. That the minutes of the February 21, 2019 Markham Environmental Advisory Committee meeting be received for information purposes.

1. That the report entitled “Award of Tender 002-T-19 Asphalt Maintenance” be received; and, 2. That the contract for asphalt maintenance be awarded to the lowest priced Bidder, Forest Contractors Ltd. for one (1) year in the amount of $1,065,819.99 (Inclusive of HST), with an option to renew the contract for an additional three (3) years. The price will remain firm fixed for the first three (3) years. The remaining one (1) year will be subject to an annual price increase based on the Consumer Price Index for All Items Canada for the twelve (12) month period ending October 31 in the applicable year and shall not exceed 3%; and, 3. That the award in the amount of $1,065,819.99 inclusive of HST be funded from operating and capital accounts as identified in the Financial Considerations section of this report with total available budget of $1,268,260.00; and, 4. That the remaining budget in the amount of $202,440.01 ($1,268,260.00 - $1,065,819.99) be utilized to address potential additional asphalt maintenance on an as required basis; and, 5 5. That the 2020 – 2023 purchase orders be adjusted for growth and/or price escalation, subject to Council approval of the respective year’s budgets; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “2018 Year-End Review of Operations” be received; and, 2. That the City’s 2018 net favourable variance of $3.58M be transferred as follows, as per the approved Financial Planning and Budgeting Policy : 6 a. $1.40M to the Corporate Rate Stabilization Reserve to achieve a balance equal to 15% of the local tax levy as per City policy; b. $2.18M to the Life Cycle Capital Replacement and Capital Reserve Fund; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the presentation by Mr. Robert Penner, Manager, Utility Inspection ＆ Survey Group entitled "Telecommunication Company Activities in the City of Markham", be received; 2. That the staff report entitled, Telecommunication Company Activities in the City of Markham be received; and, 3. That the Mayor and Clerk be authorized to execute funding agreements between the City and telecommunication companies to cover the costs to meet service levels as a result of increased permit applications relating to infrastructure upgrade projects, as outlined in this report, provided that the form and content of such agreements are satisfactory to the Commissioner, Community and Fire Services and the City Solicitor; and, 4. That 5 additional two year contract staff be hired at the cost of approximately $332,000 per year, with costs being funded through amounts paid to the City pursuant to a funding agreement and through permit fees recovered from increased permit review applications; and, 8 5. That the Treasurer and Director of Operations be authorized to hire additional temporary staff to address the legislated time requirements for permit review during the period of increased volumes with the costs of such fully recovered through amounts paid to the City pursuant to funding agreement(s) and through permit fees recovered from increased permit review applications; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the Report entitled “Flood Control Program – Disaster Mitigation & Adaptation Fund (DMAF)” be received; and 2. That Council approve the shared funding allocation between the Government of Canada and City of Markham as follows: Government of Canada Share (40%) (A) $48,640,000.00 City of Markham Share (60%) (B) $72,960,000.00 Total Funding (C ) = (A) + (B) $121,600,000.00 3. That the Mayor and Clerk be authorized to execute the Disaster Mitigation & Adaptation Fund (DMAF) Agreement (and any related documents), in a form and content satisfactory to the City Solicitor and the Commissioner of Community & Fire Services, and that the Commissioner of Community & Fire Services (or designate) be authorized to act as an authorized signing officer for the City under the Agreement (including for the purpose of submitting required reports and confirmations); and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That April 8, 2019 General Committee be adjourned.