General Committee Meeting

That the minutes of the May 6, 2025 General Committee meeting be confirmed.

That the presentation titled "Preparing for the Transition of Markham's Blue Box Program on January 1, 2026 (Service Impacts)" be received, and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the communication dated May 22, 2025 from York Region be received for information purposes: 1. Support for a 35% Municipal Tax Rate Discount for the New Multi-Residential Subclass - 2025 Taxation Year. 2. 2024-2027 Economic Development Action Plan Update. 3. 2024 Regional Greening Strategy Achievements and Street Tree Removal Offsetting Policy. 4. Roads Capital Infrastructure Status Update. 5. Water and Wastewater Capital Infrastructure Status Update. 6. 2023 to 2027 Strategic Plan Year 2 (2024) Progress Report. 7. 2025 Property Tax Policy. 8. 2025 Property Tax Rate.

That the minutes and notes of the February 27, 2025 Markham Environmental Advisory Committee be received for information purposes.

That the minutes and notes of the March 3, 2025 Race Relations Committee be received for information purposes.

That the minutes and notes of the March 17 and April 28, 2025 Advisory Committee on Accessibility be received for information purposes.

That the minutes and notes of the March 24 and April 29, 2025, Markham Public Library Board be received for information purposes.

That the Report for the Cancellation, Reduction or Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001 be received; and, That taxes totalling approximately $578,088 (incl. $3,451 of Stormwater Fees) be adjusted under Section 357 and 358 of the Municipal Act, 2001 of which the City’s tax portion is estimated to be $72,587; and, That the associated interest be cancelled in proportion to the tax adjustments; and, That the Treasurer be directed to adjust the Collector’s Roll accordingly; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated June 17, 2025, titled “Status of Capital Projects as of March 31, 2025” be received; and, That the Projects completed with surplus funds over $100,000 or with over 50% of Budget remaining, as identified in Appendix 2a, be recommended for closure, and funds associated with these projects in the amount of $689,730 be transferred to the original sources of funding as identified in Appendix 2a; and, That the Projects Completed without surplus funds or with surplus funds under $100,000 or with less than 50% of Budget remaining, as identified on Appendix 2b, be recommended for closure, and funds associated with these projects in the amount of $1,189,496 be transferred to the original sources of funding as identified in Appendix 2b; and, That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $808,972 to the approved amount of $250,000; and, That the Engineering Capital Contingency Project be topped up from the Development Charges – City-Wide Hard Reserve by $56 to the approved amount of $100,000; and, That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $5,953 to the approved amount of $100,000; and, That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $10,433 to the approved amount of $100,000; and, That the Staff approved draws from Other Reserves as part of t

That the report entitled “Cloud Enterprise Resource Planning (ERP) Software Update” be received; and, That Staff be authorized to complete any required vetting and finalize negotiations with Workday Inc. to be the preferred solution and software product provider for the City’s Enterprise Resource Planning servicing needs; and, That should it be required, Staff be authorized to pursue an alternative preferred solution and software product provider for the City’s Enterprise Resource Planning Software from among the two other solutions noted in this report; and, That once the vetting process and negotiations are finalized, the Chief Administrative Officer have delegated approval authority to award the contract for Cloud Enterprise Resource Planning Software Solution; and, That Staff proceed with the procurement of Consulting Services to provide Implementation, Integration, Ongoing Support and Maintenance of a Cloud Enterprise Resource Planning Software Solution; and, That the Chief Administrative Officer have delegated approval authority to award the contract for Consulting Services of a Cloud Enterprise Resource Planning Software Solution; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “External Audit Contract Extension” be received; and, That the contract for the five-year fiscal period commencing with the 2025 audit and ending with the 2029 audit be awarded to KPMG LLP Chartered Accountants in annual amount of $198,000 (before HST impact) with an increase of CPI plus 0.20% in years 2–5 (2026 – 2029); and, That the contract includes an audit of financial statements for the following entities: i. The Corporation of the City of Markham, The Corporation of the City of Markham Trust Fund, City of Markham Public Library Board, Old Markham Village Business Improvement Area (MBIA), and Unionville Business Improvement Area (UBIA), Varley Art Gallery in accordance with Canadian accounting standards for the public sector: ii. Varley-McKay Art Foundation, The Friends of Markham Museum Foundation, The Markham Foundation for Performing Arts, and Destination Markham Corporation, in accordance with Canadian accounting standards for not-for-profit organizations (“ASNPO”); iii. Markham District Energy Inc. (MDEI) and Markham Enterprises Corporation (MEC), in accordance with International Financial Reporting Standards (“IFRS”); and, That the contract include the preparation of income tax returns for MDEI and MEC; and, That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1, (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial” & (h) where it is nece

That the report titled “Quality Management System Management Review” be received; and, That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Amendment to Road Occupancy By-law 2018-109” be received; and, That Council approve the proposed amendments to the Road Occupancy By-law to improve clarity, reflect current practices and aligns with operational needs, best practices and latest legislations; and, That Council enact an amendment to By-Law 2018-109, a by-law to regulate the use, alteration, and occupancy of highways within the City of Markham, as outlined in Appendix A (Amending By-Law Road Occupancy 2025); and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report and presentation titled “2025 Asset Management Plan and Financial Strategy” be received; and, That Council endorse the findings from the update of the City’s asset management plan, for all City owned and/or managed assets, as assessed at current and proposed levels of service; and, That Council endorse in principle, a proposed level of service for road pavement management, where short and long term business planning, contributions to the City’s life cycle reserve, annual budgets, and effective program delivery strategies, are based upon a minimum target of 70% of the City’s road network be in a “good” or better state of performance, and subject to funding and resource availability, work towards an aspirational target of 75% of the City’s road network be in a “good” or better state of performance; and, That any identified funding variances, shortfalls or gaps related to maintaining current levels of service, or any forecasted funding requirements that support proposed levels of service, as identified in the 2025 Asset Management Plan and Financial Strategy, be

That Committee waive Section 5.4(c) of the City's Procedural By-law 2017-5 to allow for the new business item in relation to community event approval of Councillor Isa Lee's 2025 Community Fun Fair and financial administration assistance for the event, be added to the agenda for consideration.

That in accordance with, and for the purposes of compliance with 10.1 (j) of the Council Code of Conduct, Council approve the 2025 Community Fun Fair being organized and hosted by Ward 8 Councillor Isa Lee on September 13, 2025; and, That Staff be authorized to provide accounting and financial transaction services in support of Councillor Isa Lee's 2025 Community Fun Fair; and, That all revenue and expense transactions comply with the financial controllership processes as required by the Treasurer; and further, That Staff be directed and authorized to do all things necessary to give effect to this resolution.

That Committee waive Section 5.4(c) of the City's Procedural By-law 2017-5 to allow for the new business item in relation to community event approval of Councillor Amanda Collucci's 2025 Community Barbeque and financial administration assistance for the event, be added to the agenda for consideration.

That in accordance with, and for the purposes of compliance with 10.1 (j) of the Council Code of Conduct, Council approve the 2025 Community Barbeque being organized and hosted by Ward 6 Councillor Amanda Collucci; and, That Staff be authorized to provide accounting and financial transaction services in support of Councillor Amanda Collucci's 2025 Community Barbeque; and, That all revenue and expense transactions comply with the financial controllership processes as required by the Treasurer; and further, That Staff be directed and authorized to do all things necessary to give effect to this resolution.

That Committee waive Section 5.4(c) of the City's Procedural By-law 2017-5 for the motion titled, "Taking Action Against Invasive Species" be added to the today's agenda for consideration.

That General Committee adjourn at 12:00 PM.

3 1. That the presentation titled "Preparing for the Transition of Markham's Blue Box Program on January 1, 2026 (Service Impacts)" be received, and further, 2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report dated June 17, 2025, titled “Status of Capital Projects as of March 31, 2025” be received; and, 2. That the Projects completed with surplus funds over $100,000 or with over 50% of Budget remaining, as identified in Appendix 2a, be recommended for closure, and funds associated with these projects in the amount of $689,730 be transferred to the original sources of funding as identified in Appendix 2a; and, 3. That the Projects Completed without surplus funds or with surplus funds under $100,000 or with less than 50% of Budget remaining, as identified on Appendix 2b, be recommended for closure, and funds associated with these projects in the amount of $1,189,496 be transferred to the original sources of funding as identified in Appendix 2b; and, 6 4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $808,972 to the approved amount of $250,000; and, 5. That the Engineering Capital Contingency Project be topped up from the Development Charges – City-Wide Hard Reserve by $56 to the approved amount of $100,000; and, 6. That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $5,953 to the approved amount of $100,000; and, 7. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $10,433 to the approved amount of $100,000; and, 8. That the Staff approved draws from O

1. That the report entitled “Cloud Enterprise Resource Planning (ERP) Software Update” be received; and, 2. That Staff be authorized to complete any required vetting and finalize negotiations with Workday Inc. to be the preferred solution and software 7 product provider for the City’s Enterprise Resource Planning servicing needs; and, 3. That should it be required, Staff be authorized to pursue an alternative preferred solution and software product provider for the City’s Enterprise Resource Planning Software from among the two other solutions noted in this report; and, 4. That once the vetting process and negotiations are finalized, the Chief Administrative Officer have delegated approval authority to award the contract for Cloud Enterprise Resource Planning Software Solution; and, 5. That Staff proceed with the procurement of Consulting Services to provide Implementation, Integration, Ongoing Support and Maintenance of a Cloud Enterprise Resource Planning Software Solution; and, 6. That the Chief Administrative Officer have delegated approval authority to award the contract for Consulting Services of a Cloud Enterprise Resource Planning Software Solution; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “External Audit Contract Extension” be received; and, 2. That the contract for the five-year fiscal period commencing with the 2025 audit and ending with the 2029 audit be awarded to KPMG LLP Chartered Accountants in annual amount of $198,000 (before HST impact) with an increase of CPI plus 0.20% in years 2–5 (2026 – 2029); and, 3. That the contract includes an audit of financial statements for the following entities: i. The Corporation of the City of Markham, The Corporation of the City of Markham Trust Fund, City of Markham Public Library Board, Old Markham Village Business Improvement Area (MBIA), and Unionville Business Improvement Area (UBIA), Varley Art Gallery in accordance with Canadian accounting standards for the public sector:ii. Varley-McKay Art Foundation, The Friends of Markham 8 Museum Foundation, The Markham Foundation for Performing Arts, and Destination Markham Corporation, in accordance with Canadian accounting standards for not-for-profit organizations (“ASNPO”);iii. Markham District Energy Inc. (MDEI) and Markham Enterprises Corporation (MEC), in accordance with International Financial Reporting Standards (“IFRS”); and, 4. That the contract include the preparation of income tax returns for MDEI and MEC; and, 5. That the tendering process be waived in accordance with Purchasing By- Law 2017-8, Part II, Section 11.1, (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial” & (h)

1. That in accordance with, and for the purposes of compliance with 10.1 (j) of the Council Code of Conduct, Council approve the 2025 Community Fun Fair being organized and hosted by Ward 8 Councillor Isa Lee on September 13, 2025; and, 2. That Staff be authorized to provide accounting and financial transaction services in support of Councillor Isa Lee's 2025 Community Fun Fair; and, 13 3. That all revenue and expense transactions comply with the financial controllership processes as required by the Treasurer; and further, 4. That Staff be directed and authorized to do all things necessary to give effect to this resolution.

1. That in accordance with, and for the purposes of compliance with 10.1 (j) of the Council Code of Conduct, Council approve the 2025 Community Barbeque being organized and hosted by Ward 6 Councillor Amanda Collucci; and, 2. That Staff be authorized to provide accounting and financial transaction services in support of Councillor Amanda Collucci's 2025 Community Barbeque; and, 3. That all revenue and expense transactions comply with the financial controllership processes as required by the Treasurer; and further, 4. That Staff be directed and authorized to do all things necessary to give effect to this resolution. 14

15 1. That Committee waive Section 5.4(c) of the City's Procedural By-law 2017-5 for the motion titled, "Taking Action Against Invasive Species" be added to the today's agenda for consideration.

Whereas, invasive species are a significant risk to the health and biodiversity of natural areas and their enjoyment by the community; and, Whereas, Policy 3.2.2 of the Markham Official Plan 2014 provides direction to develop, in cooperation with York Region, an Urban Forest Management Plan to address local tree canopy targets, tree species diversity, invasive species management (emphasis added), soil conservation strategies, and the long-term maintenance of Markham’s urban forest including tracking and measuring the health benefits of the urban forest; and, Whereas, on May 29, 2024 Council endorsed the Natural Heritage Management Study, including an Invasive Plant Species Management Plan and Natural Areas Management Guidebook; and, Whereas, the Natural Areas Management Guidebook provides direction to address invasive species as a best practice; and, Whereas, the Invasive Species Management Plan provides information on key invasive plants in Markham, past and ongoing management efforts, and direction for the prioritization and implementation of invasive species management projects in City-owned natural areas; and, Whereas, on May 29, 2024 Council also endorsed the Natural Assets Study; and, Whereas, the Natural Assets Study includes invasive species management as a current life cycle activity undertaken to manage city-owned natural assets; and, Whereas, the Natural Assets Study Climate Guide identifies undertaking targeted management of invasive species in sensitive ecosystem