Council Meeting

That the Minutes of the Council Meeting held on October 13, 2021, be adopted.

That Council congratulate the following Markham Olympians and Paralympians for their participation at the 2020 Olympic Games and the 2020 Paralympic Games: Marissa Papaconstantinou, Para Athletics, Tokyo Paralympic Games Zachary Gingras, Para Athletics, Tokyo Paralympic Games Joshua Liendo, Swimming, Tokyo Olympic Games Andrea Nelson, Para Canoe, Tokyo Paralympic Games Gabrielle Smith, Rowing, Tokyo Olympic Games Andre De Grasse, Athletics, Tokyo Olympic Games

That Council receive and accept the video presentation as a gift from the Markham Arts Council, in recognition of the City of Markham's 50th Anniversary.

That the deputation of Paul Lowes be received.

That the following new requests for proclamation be approved and added to the Five-Year Proclamations List approved by Council: Crohn's and Colitis Awareness Month - November 2021 Period Equity Day - November 7, 2021

That the report of the Special Development Services Committee be received & adopted. (1 Item):

That the report of the General Committee be received & adopted, save and except for Item Nos. 8.2.7 and 8.2.10:

That the report titled “2022 Interim Spending Authority Pending Approval of Budget”, be received; and, That Council approve 50% of the City’s 2021 Operating, Waterworks, Planning & Design, Building Standards and Engineering budgets, equal to $207,882,287, as a pre-budget approval for 2022 operating expenditures; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “2022 Interim Spending Authority Pending Approval of Unionville and Markham Village Business Improvement Area Budgets”, be received; and, That Council approve 50% of the 2021 Operating Budget equivalent to the amounts of $150,000 for the Unionville BIA (UBIA) and $132,882 for the Markham Village BIA (MBIA) as pre-budget approval for 2022 operating expenditures; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001 be received; and, That taxes for 2019 and 2020 totallin g $236,448 as set out in this report, of which the City’s portion is $57,499 be written- off pursuant to the provisions of Section 354 of the Municipal Act, 2001; and , That the Markham portion of the taxes be charged to Tax Write-off Account 820-820-7040; and, That the Treasurer be directed to remove the taxes from the Collector’s Roll; and, That the associated interest be cancelled in proportion to the tax adjustments; and further, That staff be authorized to and directed to do all things necessary to give effect to this resolution .

That the report titled “2022 Temporary Borrowing By-law” be received; and, That a by-law be brought forward for Council approval to authorize the temporary borrowing, if required, of amounts not to exceed $207,882,287 from January 1, 2022 to September 30, 2022 and $103,941,144 from October 1, 2022 to December 31, 2022 to meet the expenditures of the municipality until taxes are collected and other revenues are received; and, That the Treasurer report to Council in advance of borrowing, if temporary borrowing is required; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2021-99)

That the report entitled Municipal Accommodation Tax 2022 be received; and, That Council authorize the reinstatement of the 4.0% Municipal Accommodation Tax effective April 1 st , 2022 ; and , That staff be directed to notify all Hotel accommodation providers of the April 1 st , 2022 reinstatement date; and further, That staff be authorized to and directed to do all things necessary to give effect to this resolutions.

That the Development Charges Background Study Update presentation be received; and, That the City provide for indexing of capital costs on multi-year Area Specific Development Charge credit/reimbursement agreements as part of the City’s Development Charge by-law update.

That the report entitled Bill PR37, Parya Trillium Foundation Act (Tax Relief) be received; and, That Council approve the passage of a by-law authorized under subsection (1) and (2) of Bill PR37, for the cancelling of taxes for municipal purposes, other than local improvement charges, for the property located at 344 John Street; the Treasurer or his designate adjust the property tax account accordingly; and, That the Tax Relief By-law be brought forward to a future Council meeting; and, That the associated interest be cancelled in proportion to the tax adjustments; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes and notes of the October 1, 2021 and October 6, 2021 Budget Committee meetings be received for information purposes; and, That the “2022 Capital Budget Pre-Approval Summary” be received (summary attached as Appendix “A”); and, That Council approve the 2022 Capital Budget Pre-Approval in the amount of $4,212,751.00; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled “2022 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the November 18th Public Consultation meeting; and, That the report entitled “2022 Water/Wastewater Rate” be received; and, That Staff be authorized to hold an electronic public meeting on November 18th, 2021 at 6:30 p.m. to gather resident feedback on the principle of, increasing the 2022 water/wastewater rate by 3.7% or $0.1667 from $4.4680 to $4.6347; and, That feedback received at the public meeting along with the proposed 2022 water/wastewater rate be put forward for Council’s consideration on December 7th, 2021; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Whereas the City of Markham maintains teams of Provincial Offences Officers to enforce municipal bylaws; and, Whereas a new Manager of Bylaw and Regulatory Services will join the City on November 15, 2021; and, Whereas other City Divisions, including Animal Care Services and Tree Preservation also employ Provincial Offences Officers; and, Whereas bylaw enforcement is one of the most high-profile services maintained by the City; and, Whereas bylaws are typically enforced on a complaint/reactive basis, rather than pro-actively, such that enforcement is uneven across the City; and, Where property standards and sign bylaws in the City’s Heritage Conservation Districts are honoured more in the breach than in the observance; and, Whereas observance of property standards regulations across the City is perceived by many residents to have been declining for many years; and, Whereas there were hundreds of open bylaw cases prior to the COVID19 pandemic; and, Whereas the COVID19 pandemic has increased the backlog of open bylaw cases; and, Whereas many bylaw infractions occur outside of the regular working hours for some City staff such as Tree Preservation staff ; and, Whereas the Bylaw and Regulatory Services Division and other City in-field staff do not have access to a centralized dispatch system; and, Whereas it is appropriate to conduct periodic reviews of municipal services to ensure effective, efficient and responsive service delivery; Now therefore be it resolved that Markham Cit

That the report of the Development Services Committee be received & adopted, all and except for Items 8.3.1 and 8.3.2:

That the memorandum titled “Box Grove Residential East Inc., Technical By-law amendment to By-law 2018-106 for townhouse development at the north-west corner of Copper Creek Drive and Donald Cousens Parkway (Ward 7)”, be received; and, That By-law 2018-106 be amended to add a provision not requiring parking for accessory dwelling units; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2021-102)

That the report dated October 25, 2021 entitled “Province of Ontario Audit and Accountability Fund Intake 3” be received; and, That Staff be directed to submit applications for the following projects to the Province by the deadline of October 28, 2021: By-Law and Regulatory Services Review (Corporate Services Commission) Streamlining Planning Approvals through a Community Planning Permit System (Development Services Commission) Strategy and Implementation Plan- Improving the State of Residential Infill (Development Services Commission) ; and, That should project funding be approved by the Province in 2022, the Mayor and Clerk be authorized to execute the Ontario Transfer Payment Agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing (the “Province”) in a form satisfactory to the relevant Commissioner(s) and the City Solicitor; and, That should funding be approved, a new capital project be created based on the amount of funding approved by the Province from the Audit and Accountability Fund for each project; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-laws 2021-98 to 2021-100 be given three readings and enacted.

By-law 2021-102 was amended to include the following to: Table 1.2 - First Chart - (n): s hall not apply to accessory dwelling units constructed prior to occupancy, to a maximum of 14 units. Table 1.2 -Second Chart - (o) shall not apply to accessory dwelling units constructed prior to occupancy, to a maximum of 2 units. That By-law 2021-102 be given three readings and enacted.

That the confidential Council minutes of October 13, 2021 Council meeting, be adopted.

That the confidential report on a proposed or pending acquisition or disposition of land by the municipality or local board (Ward 4), be received; and, That Staff be authorized and directed to take the actions set out in this confidential report.

That By-law 2021-101 be given three readings and enacted. Three Readings BY-LAW 2021-101 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF OCTOBER 26, 2021.

3 1. That Council congratulate the following Markham Olympians and Paralympians for their participation at the 2020 Olympic Games and the 2020 Paralympic Games: o Marissa Papaconstantinou, Para Athletics, Tokyo Paralympic Games o Zachary Gingras, Para Athletics, Tokyo Paralympic Games o Joshua Liendo, Swimming, Tokyo Olympic Games o Andrea Nelson, Para Canoe, Tokyo Paralympic Games o Gabrielle Smith, Rowing, Tokyo Olympic Games o Andre De Grasse, Athletics, Tokyo Olympic Games

1. That the following new requests for proclamation be approved and added to the Five-Year Proclamations List approved by Council: a. Crohn's and Colitis Awareness Month - November 2021 b. Period Equity Day - November 7, 2021

That the report of the Special Development Services Committee be received & adopted. (1 Item): 5

8 1. That the report entitled Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001 be received; and, 2. That taxes for 2019 and 2020 totalling $236,448 as set out in this report, of which the City’s portion is $57,499 be written-off pursuant to the provisions of Section 354 of the Municipal Act, 2001; and, 3. That the Markham portion of the taxes be charged to Tax Write-off Account 820-820-7040; and, 4. That the Treasurer be directed to remove the taxes from the Collector’s Roll; and, 5. That the associated interest be cancelled in proportion to the tax adjustments; and further, 6. That staff be authorized to and directed to do all things necessary to give effect to this resolution.

1. That the report entitled Bill PR37, Parya Trillium Foundation Act (Tax Relief) be received; and, 2. That Council approve the passage of a by-law authorized under subsection (1) and (2) of Bill PR37, for the cancelling of taxes for municipal purposes, other than local improvement charges, for the 10 property located at 344 John Street; the Treasurer or his designate adjust the property tax account accordingly; and, 3. That the Tax Relief By-law be brought forward to a future Council meeting; and, 4. That the associated interest be cancelled in proportion to the tax adjustments; and further, 5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the presentation entitled “2022 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the November 18th Public Consultation meeting; and, 2. That the report entitled “2022 Water/Wastewater Rate” be received; and, 12 3. That Staff be authorized to hold an electronic public meeting on November 18th, 2021 at 6:30 p.m. to gather resident feedback on the principle of, increasing the 2022 water/wastewater rate by 3.7% or $0.1667 from $4.4680 to $4.6347; and, 4. That feedback received at the public meeting along with the proposed 2022 water/wastewater rate be put forward for Council’s consideration on December 7th, 2021; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

23 1. That the report dated October 25, 2021 entitled “Province of Ontario Audit and Accountability Fund Intake 3” be received; and, 2. That Staff be directed to submit applications for the following projects to the Province by the deadline of October 28, 2021: a. By-Law and Regulatory Services Review (Corporate Services Commission) b. Streamlining Planning Approvals through a Community Planning Permit System (Development Services Commission) c. Strategy and Implementation Plan- Improving the State of Residential Infill (Development Services Commission); and, 3. That should project funding be approved by the Province in 2022, the Mayor and Clerk be authorized to execute the Ontario Transfer Payment Agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing (the “Province”) in a form satisfactory to the relevant Commissioner(s) and the City Solicitor; and, 4. That should funding be approved, a new capital project be created based on the amount of funding approved by the Province from the Audit and Accountability Fund for each project; and further, 5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the confidential report on a proposed or pending acquisition or disposition of land by the municipality or local board (Ward 4), be received; and, 2. That Staff be authorized and directed to take the actions set out in this confidential report. 26