General Committee Meeting

That the Zoom Immersive View be used while conducting Council and Committee meetings electronically so that all Members of Council may be visible on one page.

That the minutes of the April 4, 2022 General Committee meeting be confirmed.

That the minutes of the March 21, March 23 and April 19, 2022 General Committee meeting be confirmed.

That the following communications dated May 2, 2022 from York Region be received for information purposes: Economic Development Action Plan 2022-2023 Update Transportation Services Capital Infrastructure Status Update Growth and Development Review 2021 VentureLAB 2021 Results 2021 Development Charge Reserve Fund Statement 2021 Annual Development Activity Summary 2022 Water and Wastewater Master Plan Update

That the minutes of the November 22, 2021 and January 24, 2022 Box Grove Community Centre Board meeting be received for information purposes.

That the minutes of the December 2, 2021 German Mills Community Centre Board meeting be received for information purposes.

That the minutes of the February 24, 2022 Heintzman House Community Centre Board meeting be received for information purposes.

That the minutes of the March 16, 2022 Animal Care Committee meeting be received for information purposes.

That the minutes of the March 21, 2022 Advisory Committee on Accessibility meeting be received for information purposes.

That the minutes of the March 28, 2022 Markham Public Library Board meeting be received for information purposes.

That the minutes of the April 12, 2022 Development Charges Public Meeting be received for information purposes.

That the report dated May 9, 2022 entitled “2022 First Quarter Investment Performance Review” be received.

That the report titled “2023 Temporary Borrowing By-law” be received; and, That a by-law be brought forward for Council approval to authorize the temporary borrowing, if required, of amounts not to exceed $211,727,414 from January 1, 2023 to September 30, 2023 and $105,863,707 from October 1, 2023 to December 31, 2023 to meet the expenditures of the municipality until taxes are collected and other revenues are received; and, That the Treasurer report to Council in advance of borrowing, if temporary borrowing is required; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “2023 Interim Spending Authority Pending Approval of Budget”, be received; and, That Council approve 50% of the City’s 2022 Operating, Waterworks, Planning & Design, Building Standards and Engineering budgets, equal to $211,727,414, as a pre-budget approval for 2023 operating expenditures; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “ 2023 Interim Spending Authority Pending Approval of Unionville and Markham Village Business Improvement Area Budgets”, be received; and, That Council approve 50% of the 2022 Operating Budget equivalent to the amounts of $200,000 for the Unionville BIA (UBIA) and $165,455 for the Markham Village BIA (MBIA) as pre-budget approval for 2023 operating expenditures; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “042-T-15 Cathodic Protection of Iron Watermains – Contract Extension (2022 – 2025)” be received; and, That the contract for Cathodic Protection of Iron Watermains be extended for four (4) additional years with 1460973 Ontario Limited O/A C.P. Systems (C.P. Systems) in the following amounts 2022 - $575,788.61 + $46,063.09 (contingency) = $621,851.70 2023 - $921,399.15 + $73,711.92 (contingency) = $995,111.08 2024 - $715,545.79 + $57,243.66 (contingency) = $772,789.46 2025 - $442,493.18 + $35,399.45 (contingency) = $477,892.64 2023 -2025 award is subject to Council approval of the annual capital budget submission. The contingency amount is established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the tendering process for the Cathodic Protection of Iron Watermains be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (c); which states that “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, That the 2022 award in the amount of $621,851.70 be funded from the capital project 053-6150-22201-005 “Cathodic Protection of Iron Watermains” with a budget amount of $479,500.00; and, That the shortfall of $142,351.70 ($621,851.70 - $479,500.00) in project #22201 “Cathodic Protection of Iron Watermains” be funded from waterworks Reserve; a

That the report entitled “113-S-22 Supply and Delivery of Two (2) Auxiliary Vehicles for Fire & Emergency Services” be received; and, That the contract for the supply and delivery of two (2) auxiliary vehicles (Drago apparatus with UHP units) for Fire & Emergency Services be awarded to Camions Carl Thibault Inc. in the amount of $1,711,000.78, inclusive of HST; and, That a new 2022 capital project be established in the amount of $1,711,000.78 to be funded from Fire Development Charges; and, That the tendering process be waived in accordance with Purchasing By-Law 2017-18, Part II, Section 11 (1) (b) which states, where there is only one source of supply for the goods to be purchased and (e) “where the City is acquiring specialized vehicles in which case the sources of supply may be identified based on technical specifications prepared by the User Department; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn at 10:32 AM.

1. That the following communications dated May 2, 2022 from York Region be received for information purposes: 1. Economic Development Action Plan 2022-2023 Update 2. Transportation Services Capital Infrastructure Status Update 3. Growth and Development Review 2021 4. VentureLAB 2021 Results 5. 2021 Development Charge Reserve Fund Statement 6. 2021 Annual Development Activity Summary 7. 2022 Water and Wastewater Master Plan Update

4 1. That the minutes of the November 22, 2021 and January 24, 2022 Box Grove Community Centre Board meeting be received for information purposes.

7 1. That the report titled “2023 Interim Spending Authority Pending Approval of Unionville and Markham Village Business Improvement Area Budgets”, be received; and, 2. That Council approve 50% of the 2022 Operating Budget equivalent to the amounts of $200,000 for the Unionville BIA (UBIA) and $165,455 for the Markham Village BIA (MBIA) as pre-budget approval for 2023 operating expenditures; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “042-T-15 Cathodic Protection of Iron Watermains – Contract Extension (2022 – 2025)” be received; and, 2. That the contract for Cathodic Protection of Iron Watermains be extended for four (4) additional years with 1460973 Ontario Limited O/A C.P. Systems (C.P. Systems) in the following amounts o 2022 - $575,788.61 + $46,063.09 (contingency) = $621,851.70 o 2023 - $921,399.15 + $73,711.92 (contingency) = $995,111.08 o 2024 - $715,545.79 + $57,243.66 (contingency) = $772,789.46 o 2025 - $442,493.18 + $35,399.45 (contingency) = $477,892.64  2023 -2025 award is subject to Council approval of the annual capital budget submission. The contingency amount is established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 3. That the tendering process for the Cathodic Protection of Iron Watermains be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 8 (c); which states that “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, 4. That the 2022 award in the amount of $621,851.70 be funded from the capital project 053-6150-22201-005 “Cathodic Protection of Iron Watermains” with a budget amount of $479,500.00; and, 5. That the shortfall of $142,351.70 ($621,851.70 - $479,500.00) in project #22201 “Cathodic Protection of Iron Watermains” be funded