Council Meeting

That the Minutes of the Council Meeting held on November 24, 2020, be adopted.

That the request for the City of Markham to complete the Municipal Information Form be received for information and be processed accordingly.

That the Local Planning Appeal Tribunal (LPAT) decision for 1771107 Ontario Inc., regarding an application for a zoning by-law amendment for the lands located at the south-east corner of Highway 7 and Warden Avenue, be received.

That the report of the Development Services Committee be received & adopted. (Items 1 to 2):

That the report titled “Intention to Designate a Property under Part IV of the Ontario Heritage Act, George and Isabella Peach Farmhouse, 10961 Victoria Square Boulevard, Ward 2”, dated November 23, 2020, be received; and, That as recommended by Heritage Markham, the George and Isabella Peach Farmhouse -10961 Victoria Square Boulevard be approved for designation under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and, That the Clerk’s Department be authorized to publish and serve Council’s Notice of Intention to Designate as per the requirements of the Ontario Heritage Act; and, That if there are no objections to the designation in accordance with the provisions of the Ontario Heritage Act, the Clerk be authorized to place a designation by-law before Council for adoption; and, That if there are any objections in accordance with the provisions of the Ontario Heritage Act, the Clerk be directed to refer the proposed designation to the Ontario Conservation Review Board; and, That if the designation is

That the infill housing strategy proposed by the Chief Building Official in the report titled “Improving the State of Infill Housing: A Strategy” dated November 23, 2020, be adopted by Council and implemented by all affected departments to minimize the impact of infill construction on existing residential neighbourhoods; and, That the deputations of Christine Bergauer-Free and Ian Free, be received; and, That the Chief Building Official monitor the actions in this Strategy and bring forth a status report in Q4 of 2021, and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the General Committee be received & adopted. (Items 1 to 4):

The Auditor General Update Presentation be received; and, HRIS Implementation Audit – Follow Up Report be received; and, The Development Charges Audit - Follow Up Report be received; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

The Information and Records Management Audit Presentation be received; and, The Information and Records Management Audit Report be received; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled Stormwater Fee Update be received; and, That the stormwater fee be reinstated in 2021; and, That Council approve the implementation of an application based program for the deferral of the 2021 stormwater fee for eligible taxpayers; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled “New Provincial Blue Box Regulation and Preferred Program Transition Date” be received; and, That the City of Markham submit the attached document entitled “City of Markham Comments – ERO (Environmental Registry Ontario) Number 019-2579” and Council Resolution to the Minister of the Environment, Conservation and Parks and Ontario’s Environmental Registry as the City of Markham’s official comments on the draft Blue Box Regulation; and, That the City of Markham requests that the Minister of the Environment, Conservation and Parks include Markham as an Eligible Community on the final Transition Schedule and be assigned the transition date of January 1st, 2023; and, That if an earlier transition date is not provided, the City of Markham requests the right to negotiate directly with the Producers for a date earlier than the one indicated on the final Transition Schedule; and, That the City of Markham requests that the eligible sources, as indicated by the Draft Blue Box Regulation, be expanded to include recycling depots in communities with curbside Blue Box collection, municipal facilities including public-facing community facilities, all public spaces, Blue Boxes located at Canada Post super mailboxes, and small retail businesses within Business Improvement Areas; and, That the City of Markham requests that the obligations for collection after the transition period (2026+) be equal to or exceed the service standards applicable in transitioning comm

That the report of the Development Services Public Meeting be received & adopted. (1 Item):

That the Record of the Public Meeting held on December 1, 2020, with respect to the proposed amendments to the Development and Building Fee By-laws be received; and, That the amendment to By-law 211-83, as amended, “Tariff of Fees for the Processing of Planning Applications,” substantially in the form attached as Appendix ‘B’, be enacted; and, That By-law 2019-136 as amended be repealed and the attached “By-law respecting Construction, Demolition and Change of Use Permits and Inspections,” attached as Appendix ‘C’, be enacted; and, That the By-laws come into force and take effect on January 1, 2021; and further, That Staff be authorized and directed to do all thing necessary to give effect to this resolution . (By-laws 2020-139 and 2020-140)

That the report of the General Committee be received & adopted. (Items 1 to 3):

That the report entitled "Contract Extension for Water Meter Reading & Billing Services " be received; and, That the contract for Water Meter Reading & Billing Services with Alectra Utilities be extended for an additional year (January 1, 2021 to December 31, 2021) increasing from $1,508,427.44 to $1,553,680.26 inclusive of HST for 2021, a 3% escalation over the 2020 rate; and, That the 2021 Waterworks Operating budget be increased by $45,252.82 in 2021 ($1,553,680.26 – 1,508,427.44) and funded from account #760-998-5390 Water Billing/ Administration, subject to Council approval of the 2021 operating budget; and, That the tender process be waived in accordance with Purchasing By-Law 2007-8 Part II, Section 11.1 (c) which states "when the extension of an existing contract would prove more cost effective or beneficial"; and Section 11.2 which states “Request for Tenders, Requests for Proposals and Requests for Quotations may not be required for goods and services to be provided by Utility Companies”; and, That the Mayor and Clerk be authorized to execute the contract extension agreement between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Recycling Depot Staffing Contract Extension” be received; and, That the service Contract for Recycling Depot Staffing be awarded to The Recycle People Corporation, for two years from January 1, 2021 to December 31, 2022 at an estimated cost of $378,145.24 inclusive of HST; Year 1 (2021) $187,510.04 Year 2 (2022) $190,635.20 Total (2 years) $378,145.24 That the 2021 Waste Management Recycling Depot Staffing Operating budget be increased from $168,134.00 to $187,510.04. The budget shortfall in the amount of $19,376.04 ($187,510.04 - $168,134.00) be funded through reallocation of the existing Waste Management Operating budget, subject to Council approval of the 2021 Operating budget; and That the City’s tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1,(c), Non Competitive Procurement, “when the extension of an existing Contract would prove more cost-effective or beneficial; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes of the Animal Care Committee meetings held March 9, 2020 and October 28, 2020 be received for information purposes; and, That Council endorse the revised Animal Care Committee Terms of Reference, as outlined in Appendix “A”); and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “2021 Water/Wastewater Rate” be received; and, That the Minutes from the November 12 , 20 20 Water/Wastewater Rate Public Consultation meeting be received; and, That the wholesale component of the 2021 Markham water and wastewater rate be adjusted by the corresponding water and wastewater rate increase approved by the Region of York; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated December 9, 2020 titled, “2021 Operating and Capital Budgets” be received; and, That Council approve the 2021 Primary Operating Budget for City services of $248,124,592, (excluding the 2020 surplus/deficit), as detailed in Appendix 1; and, That Council approve a $3,600,000 transfer from the Corporate Rate Stabilization to provide a zero percent property tax rate increase in the 2021 Primary Operating Budget; and, That Council approve the remaining 2021 Capital Budget of $94,447,700 for a total of $103,259,200 ($94,564,600 + $ 8,694,600 pre-approved), as per projects detailed in Appendix 2; and, That Council approve the 2021 Planning & Design Operating Budget totalling $13,498,406, as detailed in Appendix 3; and, That Council approve the 2021 Engineering Operating Budget totalling $8,844,438, as detailed in Appendix 4; and, That Council approve the 2021 Building Standards Operating Budget totalling $11,256,840, as detailed in Appendix 5; and, That Council approve the 2021 Waterworks Operating Budget totalling $135,938,867 (excluding the 2020 surplus/deficit), as detailed in Appendix 6; and, That upon finalization of the 2020 audited financial statements, 2021 operating budgets be adjusted to reflect 2020 operating results; and, That a copy of the budgets be made available to the public through the Clerk’s Department, the City website and each of the Markham Public Libraries; and, That the restated budget as detailed in Appendix 7, “Additional Financial Di

That Council consider the matter of "2021 Operating and Capital Budgets" immediately following presentations with respect thereto.

That the memorandum dated December 9, 2020 on “Seasonal Park Amenities”, be received, and, That Parks washrooms and Port-O-Lets remain closed for the duration of the winter; and, That nine (9) asphalt tennis courts, as identified in Attachment “A” inclusive of nets, remain open for the duration of the winter season; and, That all park pathways remain closed for the winter season, save and except for the single pathway in each of 8 wards which the Operations Department is piloting for winter maintenance and one groomed trail which is included in this pilot located in Milne Conservation Park; and, That 23 parking lots at parks located throughout the City, as identified in Attachment “A” be opened and maintained for the duration of the winter season; and, That the volunteer community ice rink program proceed in approved (winter water service installed) locations with approved signage and adherence to Provincial guidelines; and, That Staff be directed to contact the local school boards asking them to consider opening running tracks for the winter season; and, That Recreation Staff proceed with offering outdoor programming during the winter months in outdoor park locations to encourage physical activity; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-laws 2020-136 to 2020-143 and 2020-146 be given three readings and enacted.

That, in accordance with Section 239 (2) of the Municipal Act , Council resolve into a private session to discuss the following confidential matter at 1:29 PM, immediately following the Approval of Council Minutes: 14.4.1. LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS; PERSONNEL MATTER; RESTRICTED AND CONFIDENTIAL (11.0) [SECTION 239 (2)(d)]

That Council rise from Confidential session at 2:11 PM.

That the confidential Council minutes of November 24, 2020 be adopted.

That the resignations of Morgan Davies and Christopher Ford from the Environmental Advisory Committee be received with regret for information purposes, and that letters of appreciation be forwarded by Mayor Frank Scarpitti; and, That the resignations of Anna Giallonardo, Meenu Khanna, and Valerie Kitazaki from the Advisory Committee on Accessibility be received with regret for information purposes, and that letters of appreciation be forwarded by Mayor Frank Scarpitti; and, That the resignation of Gordon Lawson from the Cycling & Pedestrian Advisory Committee be received with regret for information purposes, and that a letter of appreciation be forwarded by Mayor Frank Scarpitti; and further, That the resignations of Angelica Gutierrez, Amber D'Aguiar and Kevin Wong from the Box Grove Community Centre be received with regret for information purposes, and that letters of appreciation be forwarded by Mayor Frank Scarpitti.

That the confidential report and presentation regarding information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a crown agency of any of them; Cyber Security; be received, and, That staff be authorized to do all things necessary to give effect to this resolution.

Whereas Canada Mortgage and Housing Corporation announced the Rapid Housing Initiative, as part of the National Housing Strategy, in October, 2020 that commits $1 billion to support the creation of up to 3,000 new affordable rental homes across Canada that are to be ready for occupancy by Spring 2022; and, Whereas the Rapid Housing Initiative will deliver funding under two streams, each containing $500 million; and, Whereas the first stream provided funding to pre-identified municipalities and did not include York Region or the City of Markham; and, Whereas the second stream is available to all provinces, territories, municipalities, Indigenous governing bodies and organizations, as well as non-profit organizations, and applications can be made for funding until December 31, 2020; and, Whereas a report titled “Rapid Housing Initiative – Upcoming Funding Application” went to York Region Committee of the Whole on December 3, 2020 and outlined that regional staff are evaluating potential sites across the Region; and, Whereas the City of Markham is taking proactive measures to address the housing crisis by developing an affordable and rental housing strategy, including an inclusionary zoning framework, and is actively working with housing providers to provide more affordable housing in the City; and, Whereas Council acknowledges the need for partnerships to create additional affordable housing in the City of Markham. Now therefore be it resolved: That Council supports York Region

That By-law 2020-144 be given three readings and enacted. Three Readings BY-LAW 2020-144 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF DECEMBER 9, 2020.

That the Council meeting be adjourned at 2:56 p.m.

6 1. That the infill housing strategy proposed by the Chief Building Official in the report titled “Improving the State of Infill Housing: A Strategy” dated November 23, 2020, be adopted by Council and implemented by all affected departments to minimize the impact of infill construction on existing residential neighbourhoods; and, 2. That the deputations of Christine Bergauer-Free and Ian Free, be received; and, 3. That the Chief Building Official monitor the actions in this Strategy and bring forth a status report in Q4 of 2021, and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. The Auditor General Update Presentation be received; and, 2. HRIS Implementation Audit – Follow Up Report be received; and, 3. The Development Charges Audit - Follow Up Report be received; and further, 4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the presentation entitled “New Provincial Blue Box Regulation and Preferred Program Transition Date” be received; and, 2. That the City of Markham submit the attached document entitled “City of Markham Comments – ERO (Environmental Registry Ontario) Number 019-2579” and Council Resolution to the Minister of the Environment, Conservation and Parks and Ontario’s Environmental 8 Registry as the City of Markham’s official comments on the draft Blue Box Regulation; and, 3. That the City of Markham requests that the Minister of the Environment, Conservation and Parks include Markham as an Eligible Community on the final Transition Schedule and be assigned the transition date of January 1st, 2023; and, 4. That if an earlier transition date is not provided, the City of Markham requests the right to negotiate directly with the Producers for a date earlier than the one indicated on the final Transition Schedule; and, 5. That the City of Markham requests that the eligible sources, as indicated by the Draft Blue Box Regulation, be expanded to include recycling depots in communities with curbside Blue Box collection, municipal facilities including public-facing community facilities, all public spaces, Blue Boxes located at Canada Post super mailboxes, and small retail businesses within Business Improvement Areas; and, 6. That the City of Markham requests that the obligations for collection after the transition period (2026+) be equal to or exceed the service standards applicable i

That the report of the General Committee be received & adopted. (Items 1 to 3): 10

1. That the report entitled “Recycling Depot Staffing Contract Extension” be received; and, 11 2. That the service Contract for Recycling Depot Staffing be awarded to The Recycle People Corporation, for two years from January 1, 2021 to December 31, 2022 at an estimated cost of $378,145.24 inclusive of HST; o Year 1 (2021) $187,510.04 o Year 2 (2022) $190,635.20 Total (2 years) $378,145.24 3. That the 2021 Waste Management Recycling Depot Staffing Operating budget be increased from $168,134.00 to $187,510.04. The budget shortfall in the amount of $19,376.04 ($187,510.04 - $168,134.00) be funded through reallocation of the existing Waste Management Operating budget, subject to Council approval of the 2021 Operating budget; and 4. That the City’s tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1,(c), Non Competitive Procurement, “when the extension of an existing Contract would prove more cost-effective or beneficial; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the minutes of the Animal Care Committee meetings held March 9, 2020 and October 28, 2020 be received for information purposes; and, 12 2. That Council endorse the revised Animal Care Committee Terms of Reference, as outlined in Appendix “A”); and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report dated December 9, 2020 titled, “2021 Operating and Capital Budgets” be received; and, 13 2. That Council approve the 2021 Primary Operating Budget for City services of $248,124,592, (excluding the 2020 surplus/deficit), as detailed in Appendix 1; and, 3. That Council approve a $3,600,000 transfer from the Corporate Rate Stabilization to provide a zero percent property tax rate increase in the 2021 Primary Operating Budget; and, 4. That Council approve the remaining 2021 Capital Budget of $94,447,700 for a total of $103,259,200 ($94,564,600 + $ 8,694,600 pre-approved), as per projects detailed in Appendix 2; and, 5. That Council approve the 2021 Planning & Design Operating Budget totalling $13,498,406, as detailed in Appendix 3; and, 6. That Council approve the 2021 Engineering Operating Budget totalling $8,844,438, as detailed in Appendix 4; and, 7. That Council approve the 2021 Building Standards Operating Budget totalling $11,256,840, as detailed in Appendix 5; and, 8. That Council approve the 2021 Waterworks Operating Budget totalling $135,938,867 (excluding the 2020 surplus/deficit), as detailed in Appendix 6; and, 9. That upon finalization of the 2020 audited financial statements, 2021 operating budgets be adjusted to reflect 2020 operating results; and, 10. That a copy of the budgets be made available to the public through the Clerk’s Department, the City website and each of the Markham Public Libraries; and, 11. That the restated budget as detailed i

That Council consider the matter of "2021 Operating and Capital Budgets" immediately following presentations with respect thereto. 14

1. That the resignations of Morgan Davies and Christopher Ford from the Environmental Advisory Committee be received with regret for 19 information purposes, and that letters of appreciation be forwarded by Mayor Frank Scarpitti; and, 2. That the resignations of Anna Giallonardo, Meenu Khanna, and Valerie Kitazaki from the Advisory Committee on Accessibility be received with regret for information purposes, and that letters of appreciation be forwarded by Mayor Frank Scarpitti; and, 3. That the resignation of Gordon Lawson from the Cycling & Pedestrian Advisory Committee be received with regret for information purposes, and that a letter of appreciation be forwarded by Mayor Frank Scarpitti; and further, 4. That the resignations of Angelica Gutierrez, Amber D'Aguiar and Kevin Wong from the Box Grove Community Centre be received with regret for information purposes, and that letters of appreciation be forwarded by Mayor Frank Scarpitti.