Council Meeting

That the Minutes of the Council Meeting held on March 29, 2022, be adopted.

That the following new request for proclamation be approved and added to the Five-Year Proclamations List approved by Council: World IBD Day - May 19, 2022 The Longest Day of SMILES® - June 19, 2022 25th Anniversary TD Markham Jazz Festival - August 13 - 21 , 2022

That the report of the General Committee be received & adopted; save and except for Item 8.1.4:

That the report entitled “Award of Construction Tender 242-T-21 West Thornhill – Phase 3C Storm Sewers and Cast Iron Watermain Upgrades” be received; and, That the contract for Tender 242-T-21 West Thornhill – Phase 3C Storm Sewers and Cast Iron Watermain Upgrades be awarded to the lowest priced Bidder, GFL Infrastructure Group, in the amount of $15,762,313.46, inclusive of HST; and, That a 10% contingency in the amount of $1,576,231.35 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $17,338,544.80 ($15,762,313.46 + $1,576,231.35) be funded from the following capital projects: 058-6150-22190-005 “West Thornhill Flood Control Implementation - Phase 3C Construction”; and, 053-5350-22204-005 “CI Watermain Replacement – West Thornhill Phase 3C – Construction & CA” as outlined under the financial considerations section in this report; and, That the shortfall of $1,070,646.86 in project #22190 “West Thornhill Flood Control Implementation - Phase 3C Construction” be funded from the Stormwater Fee Reserve and shortfall of $1,687,191.65 in project #22204 “CI Watermain Replacement – West Thornhill Phase 3C – Const. & CA” be funded from Waterworks Reserve; and, That a 5-year moratorium be placed on any major servicing and utility installation along restored area

That the report entitled “Request for Proposal 216-R-21 Custodial Supplies (York Purchasing Cooperative Contract (CRFP-06-2021) for Recreation Services and Fire and Emergency” be received; and, That the contract for Request for Proposal 216-R-21 Custodial Supplies (York Purchasing Cooperative Contract (CRFP-06-2021) for Recreation Services and Fire and Emergency Services be awarded to the highest ranked, second lowest bidder, Swish Maintenance Limited for a term of three (3) years and four (4) months in the total estimated amount of $1,543,333 inclusive of HST; and, April 1, 2022- March 31, 2023 - $463,000 April 1, 2023- March 31, 2024 - $463,000 April 1, 2024- March 31, 2025 - $463,000 April 1, 2025- July 31, 2025 - $ 154, 333 Total: $ 1, 543, 333 That the contract include an option for the City (in its sole discretion) to extend the contract for up to two (2) additional one (1) year terms. All pricing will be firm for the first sixteen (16) months of the contract and prices in years two, three, four and five will be subject to Consumer Price Index (CPI) increases (All-Items Ontario March) to a maximum of 3%; and, That the Director of Recreation, Fire Chief, and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional two (2) one year periods subject to Council’s approval of the annual operating budget, vendor performance, and an increase based on the CPI (All-Items Ontario March) to a maximum of 3%; and That the award be funded

That the report titled “Private Plumbing Protection Rebate Program Update” be received; and, That Staff be authorized to extend the Private Plumbing Protection Rebate Program for an additional five years from May 1, 2022 to April 30, 2027; and, That project 18324 5P - Pilot Private Plumbing Protection Program be increased from $1,370,000 to $2,249,744 for the five-year program extension with the additional $879,744.00 funded through the Stormwater Fee Reserve; and, That the consulting engineering services required to support the five-year program extension be continued with R.V. Anderson & Associates Limited with the remaining funds under their existing contract ; and, That the tendering process for the additional consulting engineering services required to support the five-year program extension be waived, in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and That Staff report back to Council after the five-year extension period to assess the further extension of the program; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report “Replacement of City Playgrounds for AODA ( Accessibility for Ontarians with Disabilities Act ) Compliance” be received; and, That Council endorse the “Replacement of City Playgrounds for AODA Compliance” plan for an estimated amount of $935,817 in 2023, $977,643 in 2024, $917,923 in 2025 and $571,441 in 2026 plus related Consulting and Contingency for a total of $3,751,613 to address the AODA playgrounds compliant timelines from 2023 to the end of 2026; and, That the Playground Replacement for AODA Compliance be funded from the Facility Ramp Up Reserve, subject to Council approval of future budgets; and, That the incremental operating budget for engineered wood fiber top-up be increased in the amount of $4,554 in 2024, $9,522 in 2025, $14,766 in 2026 and $18,124 in 2027 respectively subject to Council approval; and, That as part of the 2023 Capital Budget Pre-Approval process, staff will present for Council consideration: A 2023 capital project with a proposed budget of $935,817 in accordance with the Playground Replacement for AODA Compliance program; and, A 2023 capital project with a proposed budget of $170,141 to engage the services of an external consultant to prepare site drawings and specifications for tender, project oversight and contract administration as well as inspections over four years; and, That staff provide an additional cost analysis to address or advance the replacement of all remaining City playgrounds for AODA compliance by the end of 20

That the report of the Development Services Committee be received & adopted; save and except for Item No. 8.2.2:

That the report entitled “Request for Demolition - Detached Accessory Building/Shed, 36 John Street, Thornhill Heritage Conservation District”, dated April 11, 2022 be received; and, That Council supports the proposed demolition of the existing detached accessory building/shed at 36 John Street located within the Thornhill Conservation District; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the staff report titled “Active School Travel & School Street Test Programs” be received; and, That the School Street Test Program be approved and, as part of this pilot, the temporary, full road closure of Stricker Avenue between Hammersly Boulevard and Fred McLaren Boulevard be approved; and, That the City contributes $3,500 from project #21025 Cycling & Pedestrian Advisory Committee to the School Street Test Program; and, That staff report back on expanding the Active School Travel Program beyond this pilot; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the rules of procedure be waived in order to introduce a motion to support a donation from the Chinese New Year Dinner proceeds to the humanitarian aid relief efforts in Ukraine.

That the Markham community support the humanitarian relief effort for Ukraine with a donation of $25,000 from the proceeds of the Chinese New Year Dinner fund.

That By-laws 2022-26 and 2022-27 be given three readings and enacted.

That the confidential report titled, “ONTARIO LAND TRIBUNAL (OLT) APPEAL: Minor Variance Application Appeal, Sun Hua, 15 Fierheller Court, Ward 6”, be received; and, That the confidential resolution be reported out at a future public Council meeting upon direction of the City Solicitor; and, That staff do all things necessary to give effect to this resolution.

That By-law 2022-28 be given three readings and enacted. Three Readings BY-LAW 2022-28 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF APRIL 12, 2022.

That the Council meeting be adjourned at 2:52 p.m.

1. That the following new request for proclamation be approved and added to the Five-Year Proclamations List approved by Council: a. World IBD Day - May 19, 2022 b. The Longest Day of SMILES® - June 19, 2022 c. 25th Anniversary TD Markham Jazz Festival - August 13 - 21 , 2022

4 1. That the report entitled “Award of Construction Tender 242-T-21 West Thornhill – Phase 3C Storm Sewers and Cast Iron Watermain Upgrades” be received; and, 2. That the contract for Tender 242-T-21 West Thornhill – Phase 3C Storm Sewers and Cast Iron Watermain Upgrades be awarded to the lowest priced Bidder, GFL Infrastructure Group, in the amount of $15,762,313.46, inclusive of HST; and, 3. That a 10% contingency in the amount of $1,576,231.35 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the construction award in the amount of $17,338,544.80 ($15,762,313.46 + $1,576,231.35) be funded from the following capital projects: 1. 058-6150-22190-005 “West Thornhill Flood Control Implementation - Phase 3C Construction”; and, 2. 053-5350-22204-005 “CI Watermain Replacement – West Thornhill Phase 3C – Construction & CA” as outlined under the financial considerations section in this report; and, 5. That the shortfall of $1,070,646.86 in project #22190 “West Thornhill Flood Control Implementation - Phase 3C Construction” be funded from the Stormwater Fee Reserve and shortfall of $1,687,191.65 in project #22204 “CI Watermain Replacement – West Thornhill Phase 3C – Const. & CA” be funded from Waterworks Reserve; and, 6. That a 5-year moratorium be placed on any major servicing and utility instal

1. That the report entitled “Request for Proposal 216-R-21 Custodial Supplies (York Purchasing Cooperative Contract (CRFP-06-2021) for Recreation Services and Fire and Emergency” be received; and, 2. That the contract for Request for Proposal 216-R-21 Custodial Supplies (York Purchasing Cooperative Contract (CRFP-06-2021) for Recreation Services and Fire and Emergency Services be awarded to the highest ranked, second lowest bidder, Swish Maintenance Limited for a term of three (3) years and four (4) months in the total estimated amount of $1,543,333 inclusive of HST; and, o April 1, 2022- March 31, 2023 - $463,000 o April 1, 2023- March 31, 2024 - $463,000 o April 1, 2024- March 31, 2025 - $463,000 o April 1, 2025- July 31, 2025 - $154,333 Total: $1,543,333 3. That the contract include an option for the City (in its sole discretion) to extend the contract for up to two (2) additional one (1) year terms. All pricing will be firm for the first sixteen (16) months of the contract and prices in years two, three, four and five will be subject to Consumer Price Index (CPI) increases (All-Items Ontario March) to a maximum of 3%; and, 4. That the Director of Recreation, Fire Chief, and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional two (2) one year periods subject to Council’s approval of the annual operating budget, vendor performance, and an increase based on the CPI (All-Items Ontario March) to a maximum of 3%; and 5. That t

1. That the report titled “Private Plumbing Protection Rebate Program Update” be received; and, 2. That Staff be authorized to extend the Private Plumbing Protection Rebate Program for an additional five years from May 1, 2022 to April 30, 2027; and, 3. That project 18324 5P - Pilot Private Plumbing Protection Program be increased from $1,370,000 to $2,249,744 for the five-year program extension with the additional $879,744.00 funded through the Stormwater Fee Reserve; and, 4. That the consulting engineering services required to support the five- year program extension be continued with R.V. Anderson & Associates Limited with the remaining funds under their existing contract; and, 5. That the tendering process for the additional consulting engineering services required to support the five-year program extension be waived, in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and 6. That Staff report back to Council after the five-year extension period to assess the further extension of the program; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 7

1. That the staff report entitled, “City of Markham Comments on the draft York Region Official Plan” dated April 11, 2022, be received; and, 2. That Council requests that: a. The delineations of the Langstaff GO and Royal Orchard Subway Major Transit Station Areas (MTSA) in Appendix 2 of the draft Regional Official Plan (ROP) be revised to add adjacent lands from the Langstaff-Longbridge Subway MTSA, that has been moved from Yonge Street to a new Bridge Station in the selected Yonge North Subway Extension alignment, as shown in Figure 1; and, b. All MTSAs in Markham be identified as protected Major Transit Station Areas to enable implementation of inclusionary zoning; and, c. Map 1A be updated to reflect Regional Council approved employment area conversion request M3 1628740 Ontario Inc. and 1628741 Ontario Inc. (Tucciarone) in the Cathedral Employment Area, from Employment Area to a Community Area; and, d. The Markham Centre employment area mapping west of Warden Avenue in the draft ROP be amended to reflect the in-effect employment designations of Official Plan Amendment (OPA) 21 to the 1987 Markham Official Plan as shown in Figure 4; and, e. That the draft Regional Official Plan be amended to define purpose-built rental and request York Region to provide programs and incentives to support achievement of the targets. f. The affordable housing targets be further reviewed in consultation with local municipalities and supported with Regional programs and incentives; and, g. Th

1. That the confidential report titled, “ONTARIO LAND TRIBUNAL (OLT) APPEAL: Minor Variance Application Appeal, Sun Hua, 15 Fierheller Court, Ward 6”, be received; and, 2. That the confidential resolution be reported out at a future public Council meeting upon direction of the City Solicitor; and, 3. That staff do all things necessary to give effect to this resolution. 16