General Committee Meeting

That the minutes of the November 16, 2020 General Committee meeting be confirmed.

That the following communications dated November 19, 2020, from York Region be received for information purposes: Lane Designation Bylaw Update E-Bikes and E-Scooters 2020 Street Tree Health and Performance Update Update: 10-Year Paramedic Services Resources and Facilities Master Plan Forecast for Long-Term Care and Seniors’ Housing Implications Improving Connectivity for Ontario Program: Funding Application Royal Orchard Boulevard Ramps at Bayview Avenue COVID-19 Related Enforcement Issues

That the minutes of the March 10, 2020 Seniors Advisory Committee meeting be received for information purposes.

That the minutes of the June 17, 2020 Waste Diversion Committee meeting be received for information purposes.

That the minutes of the October 22, 2020 Markham Environmental Advisory Committee meeting be received for information purposes.

That the minutes of the October 26, 2020 Markham Public Library Board meeting be received for information purposes.

That the minutes of the November 3, 2020, November 6, 2020, November 10, 2020 and November 17, 2020 Budget Committee meetings be received for information purposes.

That the report entitled "Contract Extension for Water Meter Reading & Billing Services " be received; and, That the contract for Water Meter Reading & Billing Services with Alectra Utilities be extended for an additional year (January 1, 2021 to December 31, 2021) increasing from $1,508,427.44 to $1,553,680.26 inclusive of HST for 2021, a 3% escalation over the 2020 rate; and, That the 2021 Waterworks Operating budget be increased by $45,252.82 in 2021 ($1,553,680.26 – 1,508,427.44) and funded from account #760-998-5390 Water Billing/ Administration, subject to Council approval of the 2021 operating budget; and, That the tender process be waived in accordance with Purchasing By-Law 2007-8 Part II, Section 11.1 (c) which states "when the extension of an existing contract would prove more cost effective or beneficial"; and Section 11.2 which states “Request for Tenders, Requests for Proposals and Requests for Quotations may not be required for goods and services to be provided by Utility Companies”; and, That the Mayor and Clerk be authorized to execute the contract extension agreement between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Recycling Depot Staffing Contract Extension” be received; and, That the service Contract for Recycling Depot Staffing be awarded to The Recycle People Corporation, for two years from January 1, 2021 to December 31, 2022 at an estimated cost of $378,145.24 inclusive of HST; Year 1 (2021) $187,510.04 Year 2 (2022) $190,635.20 Total (2 years) $378,145.24 That the 2021 Waste Management Recycling Depot Staffing Operating budget be increased from $168,134.00 to $187,510.04. The budget shortfall in the amount of $19,376.04 ($187,510.04 - $168,134.00) be funded through reallocation of the existing Waste Management Operating budget, subject to Council approval of the 2021 Operating budget; and That the City’s tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1,(c), Non Competitive Procurement, “when the extension of an existing Contract would prove more cost-effective or beneficial; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes of the Race Relations Committee meeting held on September 14, 2020 be received for information purposes; and, That the Race Relations Committee recommendation be

That the minutes of the Advisory Committee on Accessibility meetings held July 6, 2020, September 21, 2020 and October 19, 2020 be received for information purposes.

That the minutes of the Animal Care Committee meetings held March 9, 2020 and October 28, 2020 be received for information purposes; and, That the Committee endorse the revised Animal Care Committee Terms of Reference as amended (see Appendix “A”); and, That the Animal Care Committee request that Markham Council endorse the changes to the Animal Care Committee Terms of Reference."

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That the General Committee confidential session adjourn at 12:10 PM.

That the General Committee meeting adjourn at 11:00 AM.

1. That the following communications dated November 19, 2020, from York Region be received for information purposes: a. Lane Designation Bylaw Update E-Bikes and E-Scooters b. 2020 Street Tree Health and Performance Update c. Update: 10-Year Paramedic Services Resources and Facilities Master Plan d. Forecast for Long-Term Care and Seniors’ Housing Implications e. Improving Connectivity for Ontario Program: Funding Application f. Royal Orchard Boulevard Ramps at Bayview Avenue g. COVID-19 Related Enforcement Issues

That the minutes of the October 26, 2020 Markham Public Library Board meeting be received for information purposes. 5

1. That the report entitled "Contract Extension for Water Meter Reading & Billing Services " be received; and, 2. That the contract for Water Meter Reading & Billing Services with Alectra Utilities be extended for an additional year (January 1, 2021 to December 31, 2021) increasing from $1,508,427.44 to $1,553,680.26 inclusive of HST for 2021, a 3% escalation over the 2020 rate; and, 6 3. That the 2021 Waterworks Operating budget be increased by $45,252.82 in 2021 ($1,553,680.26 – 1,508,427.44) and funded from account #760-998- 5390 Water Billing/ Administration, subject to Council approval of the 2021 operating budget; and, 4. That the tender process be waived in accordance with Purchasing By-Law 2007-8 Part II, Section 11.1 (c) which states "when the extension of an existing contract would prove more cost effective or beneficial"; and Section 11.2 which states “Request for Tenders, Requests for Proposals and Requests for Quotations may not be required for goods and services to be provided by Utility Companies”; and, 5. That the Mayor and Clerk be authorized to execute the contract extension agreement between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Recycling Depot Staffing Contract Extension” be received; and, 2. That the service Contract for Recycling Depot Staffing be awarded to The Recycle People Corporation, for two years from January 1, 2021 to December 31, 2022 at an estimated cost of $378,145.24 inclusive of HST; o Year 1 (2021) $187,510.04 o Year 2 (2022) $190,635.20 Total (2 years) $378,145.24 7 3. That the 2021 Waste Management Recycling Depot Staffing Operating budget be increased from $168,134.00 to $187,510.04. The budget shortfall in the amount of $19,376.04 ($187,510.04 - $168,134.00) be funded through reallocation of the existing Waste Management Operating budget, subject to Council approval of the 2021 Operating budget; and 4. That the City’s tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1,(c), Non Competitive Procurement, “when the extension of an existing Contract would prove more cost-effective or beneficial; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the minutes of the Animal Care Committee meetings held March 9, 2020 and October 28, 2020 be received for information purposes; and, That the Committee endorse the revised Animal Care Committee Terms of Reference as amended (see Appendix “A”); and, 9 That the Animal Care Committee request that Markham Council endorse the changes to the Animal Care Committee Terms of Reference."