General Committee Meeting

That the minutes of the November 15, 2021 General Committee meeting be confirmed.

That the deputations in relation to the Coyote Response and Co-existence Strategy from the following citizens be received ; Valerie Burke; Dale Swift; Areez Remtulla; Janet Andrews; Minh Hang; Kirkor Apel; and, Philip Kestin.

That the communications received from the following citizens providing comments regarding Coyote Response and Co-existence Strategy be received for information purposes: Areez Remtulla, on behalf of the Animal Care Committee Valerie Burke Kaushik Roy Gina Creta Michelle Chin Jin Shen Emily Guest Swan Lake Village, Board of Directors Gail Lavery Joan Honsberger Margery Brown John Ho Nadine Ellul Michael Fitz-Charles Evelin Ellison, Vice-President Ward One (South) Thornhill Residents Inc. Janet Andrews Joan Wilson John C. Y. Yeung Jan Pinsonneault Andrea Hagman Ted Nasimok Jax Nasimok Monica Stanciu Fred Lancelot Debra Beattie Suzanne Gagnon-Gould Peter and Patty Kruka Louis Mayrand Nicole Rau Janet Blackmore Janice Lo and Kelvin Chun Minh Hang

That the written communications in relation to item 9.1 Vacant Home Tax from, Patrick King, Mike Clare of the Markham Inter-Church Committee for Affordable Housing, and the Unionville Residents Association, be received.

That item 7.1 be moved forward and addressed prior to the deputations.

That the report entitled Proposed City of Markham Coyote Response and Co-existence Strategy be received; and, That Markham City Council approve the proposed Coyote Response and Co-existence Strategy outlined in Attachment “F” ; and, That the Coyote Response and Co-existence Strategy be amended to remind residents of the importance of not leaving young children unattended in yards, playgrounds, naturalized areas, etc.; and, That the Coyote Response and Co-existence Strategy be further amended to reflect that staff have the discretion to use lethal intervention at any stage of the proposed Incident Escalation Framework should circumstances warrant it; and, That the City host a Public Information Meeting in the first quarter of 2022 to obtain public input into the proposed Coyote Response and Co-existence Strategy ; and, That Council request the Minister of Northern Development, Mines, Natural Resources and Forestry to formally review the complex issue of human/coyote conflict in Ontario and to develop a comprehensive, Province-wide solution and public relations campaign, complete with marketing materials to address same; and, That Council direct staff to investigate the feasibility of partnering with a post-secondary institution in Ontario to conduct research on the effects of urbanization on coyotes, human/coyote conflicts in an urban setting and best practices and evidence based approaches to address related issues; and, That Staff review the Coyote Response and Co-existence

That council recommends that staff have the discretion to consider lethal intervention at an earlier stage within the strategy prior to there being a human interaction .

That this item be referred to the General Committee Meeting on January 17, 2022.

That the report entitled "Vacant Home Tax (VHT)" be received; and, That Council provide direction on the Vacant Home Tax (VHT) as described in this report; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the staff report be received; and, That staff are directed to proceed with the necessary work to move forward towards a VHT to be implemented in the 2023 tax year; and, That staff are directed to explore the most cost effective method of implementing and auditing the tax, including but not limited to owner declarations (as described in the staff report) and/or utility usage; and, That net revenue generated through a Vacant Homes Tax must stay with the City of Markham; and, That staff are directed to work with York Region and any other municipalities in York Region to establish a common approach to the rate and implementation of the tax, to avoid duplicating policy and bylaw development tasks; and further, That staff be authorized and directed to do all things necessary to give effect to this resolutions.

That the report entitled “Municipal Capital Facilities - Reesor Park Seasonal Tennis Bubbles” be received; and, That, further to the City entering into a lease agreement (the “ Lease ”) with Premier Racquet Clubs Markham Corp. (the “ Tenant ”) for that part of the lands municipally known as 73 Wootten Way N, Markham, depicted in Appendix “A” (the “ Reesor Park Tennis Bubbles Lands ”), a by-law be passed pursuant to Section 110 of the Municipal Act, 2001 in a form substantially similar to the draft by-law attached as Appendix “B” to: Authorize the City to enter into a Municipal Capital Facility Agreement (the “ MCF Agreement ”), and any and all associated or related agreements, with the Tenant for the provision of municipal capital facilities at the Reesor Park Tennis Bubbles Lands; and Exempt the Reesor Park Tennis Bubbles Lands from taxation for municipal, regional and education purposes. Tax exemption is to be effective from the later of the following dates: (i) the commencement date of the lease; (ii) the date the Municipal Capital Facility Agreement is signed; (iii) or the date the tax exemption by-law is enacted; and, That further to the City and The Tenant entering into the Lease, Council declares that the Reesor Park Tennis Bubbles Lands are for the purposes of the municipality and are for public use as more particularly set out in the Lease; and, That subject to the by-law described in Recommendation #2 being passed, the City Clerk be directed to give written notice o

That the report dated November 29 , 2021 titled “Status of Capital Projects as of September 30, 2021” be received; and, That the Projects Completed within Scope with Surplus Funds and the Projects Completed within Scope without Surplus Funds, as identified on Exhibit B, be approved for closure and funds in the amount of $1,914,897 be transferred to the original sources of funding as identified on Exhibit B; and, That the Projects Closed and Not or Partially Initiated, as identified on Exhibit C, be approved for closure and funds in the amount of $856,389 be transferred to the original sources of funding as identified in Exhibit C; and, That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $ 486,404 to the approved amount of $250,000; and, That the Engineering Capital Contingency Project be topped up from the Development Charges - City-Wide Hard Reserve by $224,966 to the approved amount of $100,000; and, That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $33,634 to the approved amount of $100,000; and, That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $54,020 to the approved amount of $100,000; and, That the Staff approved draws from Other Reserves as part of the Capital Contingency process in the amount of $339,967 be received; and, That a new Theatre capital project ti

That the report “2022 Interim Tax Levy By-law” be received; and, That Council authorize an interim tax levy for 2022 ; and, That the attached by-law be passed to authorize the 2022 interim tax levy; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

THAT the report entitled “Staff Awarded Contracts for the Month of October 2021” be received; and That Staff be authorized and directed to do all things necessary to give effect to this resolution

That the report entitled “ School Crossing Guard Program Contract Extension (City Wide)” be received; and, That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, That the contract for school crossing guard services be extended with Staffing Services Inc. for two (2) years from September 2022 to June 2024 in the estimated amount of $1,437,507.30 (inclusive of HST); and, $ 718,753.65 September 2022 – June 2023 $ 718,753.65 September 2023 – June 2024 $1,437,507.30 Total (Incl. of HST) That the award be funded from Operating Budget # 740-998-5642 “School Crossing Guards”; and, That the Director of Engineering and Senior Manager, Procurement & Accounts Payable be authorized to exercise the option to renew the contract for two (2) additional years at the same rate subject to Council approval of the annual Operating Budgets; and, That staff be authorized to amend the award amounts to reflect changes to the crossing guard operating budget account as approved by Council during the annual budgeting process; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Tender 066-T-21 Shade Structure and Rubberized Surface at Armadale Park” be received; and, That the contract for Tender 066-T-21 Shade Structure & Rubberized Surface at Armadale Park be awarded to the lowest priced bidder, Landco Group Inc. in the amount of $369,010.25, inclusive of HST; and, That a 5% contingency in the amount of $18,450.51 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the estimated costs of $387,460.77 ($369,010.25 + $18,450.51) be funded from accounts as listed in the Financial Considerations section with budget available of $283,500.00; and, That the budget shortfall in the amount of $103,960.77 ($387,460.77 - $283,500.00) be funded from the Development Charges - City-Wide Soft Reserve in the amount of $93,564.69 (90%) and Non-DC Growth in the amount of $10,396.08 (10%); and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Tender 174-T-21 Play Equipment Replacement & Site Work at Various Parks” be received; and, That the contract for Tender Play Equipment Replacement & Site Work at Various Parks be awarded to the lowest priced bidder, J. Hoover Ltd. in the amount of $515,822.68, inclusive of HST; and, That a 5% contingency in the amount of $25,791.13 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the estimated costs of $541,613.82 ($515,822.68 + $25,791.13) be funded from project #21130 Play Structure Replacement with budget available of $378,720.00; and, That the budget shortfall in the amount of $162,893.82 ($541,613.82 - $378,720.00) be funded from the Life Cycle Capital and Replacement Reserve; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “ 201-S-21 Automated Material Handling Equipment for Milliken Mills, Unionville and Thornhill Community Centre Libraries” be received; and, That staff be authorized to award a contract to Bibliotheca Canada Inc. for Milliken Mills Branch for one (1) flex AMH System 5-bin sorter with one (1) patron return and one (1) staff induction station in the amount of $177,321.67 (including freight, installation, training and HST impact) ; and, That staff be authorized to award a contract to Bibliotheca Canada Inc. for Unionville Branch for two (2) self-check kiosks and Thornhill Community Centre Branch for two (2) self-check kiosks and one (1) flex AMH System 9-bin sorter with one (1) patron return and one (1) staff induction station in the amount of $308,424.01 (including freight, installation, training and HST impact); and, That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (b) Non Competitive Procurement, “Where there is only one source of supply for the goods to be purchased; and, That the capital costs for Milliken Mills Branch be funded from capital project 20139, Milliken Mills Community Centre Lobby Enhancement, GL account 500-101-5399-20139, which has an available budget of $280,000.00; and, That the remaining budget in the amount of $102,678.33 ($280,000.00 – $177,321.67) shall remain in the capital project 20139, Milliken Mills Community Centre Lobby Enhancement, to fund the budget shortfall of the

That the report entitled “Tender 133-T-21 Milliken Mills Lobby Enhancement” be received; and, That the contract for Tender 133-T-21 Milliken Mills Lobby Enhancement be awarded to the lowest priced bidder, Fina Construction Ltd. in the amount of $540,128.05 inclusive of HST; and, That a 8% contingency in the amount of $43,210.24 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the capital cost of $583,338.29 ($540,128.05 + $43,210.24) be funded from capital project GL account 500-101-5399-20139 – Milliken Mills Lobby Enhancement, as summarized in the Financial Considerations section, with budget available of $306,940.00; and, That the budget shortfall in the amount of $276,398.29 ($583,338.29 - $306,940.00) be funded from the favourable budget available in the amount of $102,678.00 for the sorter component under the same project and the remaining shortfall in the amount of $173,720.29 from the Facility Ramp Up Reserve Contingency, with a current balance of $28,686,848; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That General Committee adjourn at 4:09 PM.

That the deputations in relation to the Coyote Response and Co-existence Strategy from the following citizens be received; 3 1. Valerie Burke; 2. Dale Swift; 3. Areez Remtulla; 4. Janet Andrews; 5. Minh Hang; 6. Kirkor Apel; and, 7. Philip Kestin.

That the communications received from the following citizens providing comments regarding Coyote Response and Co-existence Strategy be received for information purposes: 1. Areez Remtulla, on behalf of the Animal Care Committee 2. Valerie Burke 3. Kaushik Roy 4. Gina Creta 5. Michelle Chin 6. Jin Shen 7. Emily Guest 8. Swan Lake Village, Board of Directors 9. Gail Lavery 10. Joan Honsberger 4 11. Margery Brown 12. John Ho 13. Nadine Ellul 14. Michael Fitz-Charles 15. Evelin Ellison, Vice-President Ward One (South) Thornhill Residents Inc. 16. Janet Andrews 17. Joan Wilson 18. John C. Y. Yeung 19. Jan Pinsonneault 20. Andrea Hagman 21. Ted Nasimok 22. Jax Nasimok 23. Monica Stanciu 24. Fred Lancelot 25. Debra Beattie 26. Suzanne Gagnon-Gould 27. Peter and Patty Kruka 28. Louis Mayrand 29. Nicole Rau 30. Janet Blackmore 31. Janice Lo and Kelvin Chun 32. Minh Hang

5 That the written communications in relation to item 9.1 Vacant Home Tax from, Patrick King, Mike Clare of the Markham Inter-Church Committee for Affordable Housing, and the Unionville Residents Association, be received.

1. That the report entitled Proposed City of Markham Coyote Response and Co- existence Strategy be received; and, 2. That Markham City Council approve the proposed Coyote Response and Co- existence Strategy outlined in Attachment “F”; and, 3. That the Coyote Response and Co-existence Strategy be amended to remind residents of the importance of not leaving young children unattended in yards, playgrounds, naturalized areas, etc.; and, 4. That the Coyote Response and Co-existence Strategy be further amended to reflect that staff have the discretion to use lethal intervention at any stage of the proposed Incident Escalation Framework should circumstances warrant it; and, 5. That the City host a Public Information Meeting in the first quarter of 2022 to obtain public input into the proposed Coyote Response and Co- existence Strategy; and, 6. That Council request the Minister of Northern Development, Mines, Natural Resources and Forestry to formally review the complex issue of human/coyote conflict in Ontario and to develop a comprehensive, Province- wide solution and public relations campaign, complete with marketing materials to address same; and, 7. That Council direct staff to investigate the feasibility of partnering with a post-secondary institution in Ontario to conduct research on the effects of urbanization on coyotes, human/coyote conflicts in an urban setting and best practices and evidence based approaches to address related issues; and, 8. That Staff review the Coyote

1. That this item be

1. That the staff report be received; and, 2. That staff are directed to proceed with the necessary work to move forward towards a VHT to be implemented in the 2023 tax year; and, 3. That staff are directed to explore the most cost effective method of implementing and auditing the tax, including but not limited to owner declarations (as described in the staff report) and/or utility usage; and, 4. That net revenue generated through a Vacant Homes Tax must stay with the City of Markham; and, 5. That staff are directed to work with York Region and any other municipalities in York Region to establish a common approach to the rate and implementation of the tax, to avoid duplicating policy and bylaw development tasks; and further, 6. That staff be authorized and directed to do all things necessary to give effect to this resolutions. 13

1. That the report entitled “Municipal Capital Facilities - Reesor Park Seasonal Tennis Bubbles” be received; and, 2. That, further to the City entering into a lease agreement (the “Lease”) with Premier Racquet Clubs Markham Corp. (the “Tenant”) for that part of the lands municipally known as 73 Wootten Way N, Markham, depicted in Appendix “A” (the “Reesor Park Tennis Bubbles Lands”), a by-law be passed pursuant to Section 110 of the Municipal Act, 2001 in a form substantially similar to the draft by-law attached as Appendix “B” to: 1. Authorize the City to enter into a Municipal Capital Facility Agreement (the “MCF Agreement”), and any and all associated or related agreements, with the Tenant for the provision of municipal capital facilities at the Reesor Park Tennis Bubbles Lands; and 2. Exempt the Reesor Park Tennis Bubbles Lands from taxation for municipal, regional and education purposes. Tax exemption is to be effective from the later of the following dates: (i) the commencement date of the lease; (ii) the date the Municipal Capital Facility Agreement is signed; (iii) or the date the tax exemption by-law is enacted; and, 3. That further to the City and The Tenant entering into the Lease, Council declares that the Reesor Park Tennis Bubbles Lands are for the purposes of the municipality and are for public use as more particularly set out in the Lease; and, 4. That subject to the by-law described in Recommendation #2 being passed, the City Clerk be directed to give writte

1. That the report dated November 29, 2021 titled “Status of Capital Projects as of September 30, 2021” be received; and, 2. That the Projects Completed within Scope with Surplus Funds and the Projects Completed within Scope without Surplus Funds, as identified on Exhibit B, be approved for closure and funds in the amount of $1,914,897 be transferred to the original sources of funding as identified on Exhibit B; and, 3. That the Projects Closed and Not or Partially Initiated, as identified on Exhibit C, be approved for closure and funds in the amount of $856,389 be transferred to the original sources of funding as identified in Exhibit C; and, 4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $486,404 to the approved amount of $250,000; and, 5. That the Engineering Capital Contingency Project be topped up from the Development Charges - City-Wide Hard Reserve by $224,966 to the approved amount of $100,000; and, 6. That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $33,634 to the approved amount of $100,000; and, 7. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $54,020 to the approved amount of $100,000; and, 8. That the Staff approved draws from Other Reserves as part of the Capital Contingency process in the amount of $339,967 be received; and, 9. That a new T

1. That the report entitled “ School Crossing Guard Program Contract Extension (City Wide)” be received; and, 2. That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, 16 3. That the contract for school crossing guard services be extended with Staffing Services Inc. for two (2) years from September 2022 to June 2024 in the estimated amount of $1,437,507.30 (inclusive of HST); and, o $ 718,753.65 September 2022 – June 2023 o $ 718,753.65 September 2023 – June 2024 o $1,437,507.30 Total (Incl. of HST) 4. That the award be funded from Operating Budget # 740-998-5642 “School Crossing Guards”; and, 5. That the Director of Engineering and Senior Manager, Procurement & Accounts Payable be authorized to exercise the option to renew the contract for two (2) additional years at the same rate subject to Council approval of the annual Operating Budgets; and, 6. That staff be authorized to amend the award amounts to reflect changes to the crossing guard operating budget account as approved by Council during the annual budgeting process; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Tender 066-T-21 Shade Structure and Rubberized Surface at Armadale Park” be received; and, 2. That the contract for Tender 066-T-21 Shade Structure & Rubberized Surface at Armadale Park be awarded to the lowest priced bidder, Landco Group Inc. in the amount of $369,010.25, inclusive of HST; and, 3. That a 5% contingency in the amount of $18,450.51 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 17 4. That the estimated costs of $387,460.77 ($369,010.25 + $18,450.51) be funded from accounts as listed in the Financial Considerations section with budget available of $283,500.00; and, 5. That the budget shortfall in the amount of $103,960.77 ($387,460.77 - $283,500.00) be funded from the Development Charges - City-Wide Soft Reserve in the amount of $93,564.69 (90%) and Non-DC Growth in the amount of $10,396.08 (10%); and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “ 201-S-21 Automated Material Handling Equipment for Milliken Mills, Unionville and Thornhill Community Centre Libraries” be received; and, 2. That staff be authorized to award a contract to Bibliotheca Canada Inc. for Milliken Mills Branch for one (1) flex AMH System 5-bin sorter with one (1) patron return and one (1) staff induction station in the amount of $177,321.67 (including freight, installation, training and HST impact); and, 3. That staff be authorized to award a contract to Bibliotheca Canada Inc. for Unionville Branch for two (2) self-check kiosks and Thornhill Community Centre Branch for two (2) self-check kiosks and one (1) flex AMH System 9- bin sorter with one (1) patron return and one (1) staff induction station in the amount of $308,424.01 (including freight, installation, training and HST impact); and, 4. That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (b) Non Competitive Procurement, “Where there is only one source of supply for the goods to be purchased; and, 5. That the capital costs for Milliken Mills Branch be funded from capital project 20139, Milliken Mills Community Centre Lobby Enhancement, GL account 500-101-5399-20139, which has an available budget of $280,000.00; and, 6. That the remaining budget in the amount of $102,678.33 ($280,000.00 – $177,321.67) shall remain in the capital project 20139, Milliken Mills Community Centre Lobby Enhancement, to fund the budget

1. That the report entitled “Tender 133-T-21 Milliken Mills Lobby Enhancement” be received; and, 2. That the contract for Tender 133-T-21 Milliken Mills Lobby Enhancement be awarded to the lowest priced bidder, Fina Construction Ltd. in the amount of $540,128.05 inclusive of HST; and, 3. That a 8% contingency in the amount of $43,210.24 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the capital cost of $583,338.29 ($540,128.05 + $43,210.24) be funded from capital project GL account 500-101-5399-20139 – Milliken Mills Lobby Enhancement, as summarized in the Financial Considerations section, with budget available of $306,940.00; and, 5. That the budget shortfall in the amount of $276,398.29 ($583,338.29 - $306,940.00) be funded from the favourable budget available in the amount of $102,678.00 for the sorter component under the same project and the remaining shortfall in the amount of $173,720.29 from the Facility Ramp Up Reserve Contingency, with a current balance of $28,686,848; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 20