General Committee Meeting

That the minutes of the February 14, 2022 General Committee meeting be confirmed.

That the minutes of the August 5, September 9, September 30, October 28 and November 18, 2021 Markham Village Business Improvement Area meeting be received for information purposes.

That the report entitled “ Award of Proposal 191-R-21 Data Centre Hardware Refresh Solution” be received; and, That the contract for Data Centre Hardware Refresh (One-time - data centre hardware, implementation, training and Y ear 1 software subscription license, support & maintenance) be awarded to the sole bidder, Zycom Technology Inc . in the amount of $871,439.70 inclusive of HST ; and, That the contract for Data Centre Hardware Refresh for Year 2 – 6 software subscription license , ongoing support and maintenance be paid upfront to the sole bidder, Zycom Technology Inc. in the total amount of $402,791.53 inclusive of HST; and, That the total capital cost of the award in the amount of $1,274,231.23 ($871,439.70 + $402,791.53) be funded from capital project ITS – Data Centre Server Hardware and Storage System Replacement (account 049-6150-21187-005) with an available budget of $934,820; and, That the capital budget shortfall in the amount of ($339,411.23) ($934,820 - $1,274,231.23) be funded from the Life Cycle Replacement and Capital Reserve Fund; and, That the contract for vendor ongoing support and maintenance costs for (5) five years (Years 2 to 6, 2023 to 2027) be awarded to Zycom Technology Inc. in the amount of $151,872.20 inclusive of HST and funded from GL 400-404-5461 (Computer Software Maintenance) subject to Council approval of the 2023-2027 operating budgets in the amounts of: Year 2 (2023) - $ 30,374.44 Year 3 (2024) - $ 30,374.44 Year 4 (2025) - $ 30,374.44

That the Development Charges & Community Benefits Charge presentation be received; and, That Council approve stacked townhouse units be assessed development charges at the apartment rate; and, That staff report back on the issues around population and population growth and the impact of MZOs and TOCs; and, That Council approve the provision for City Wide Hard credits to be provided based on the lessor of (1) the indexed cost of the infrastructure as stated in the DC Background Study and, (2) the actual cost of the infrastructure; and, That staff report back to Committee prior to the finalization of the Development Charge by-law; and further, That staff be directed to do all things necessary to give effect to this presentation.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn at 1:20 PM.

1. That the report entitled “Award of Proposal 191-R-21 Data Centre Hardware Refresh Solution” be received; and, 2. That the contract for Data Centre Hardware Refresh (One-time - data centre hardware, implementation, training and Year 1 software subscription license, support & maintenance) be awarded to the sole bidder, Zycom Technology Inc. in the amount of $871,439.70 inclusive of HST; and, 3. That the contract for Data Centre Hardware Refresh for Year 2 – 6 software subscription license, ongoing support and maintenance be paid 4 upfront to the sole bidder, Zycom Technology Inc. in the total amount of $402,791.53 inclusive of HST; and, 4. That the total capital cost of the award in the amount of $1,274,231.23 ($871,439.70 + $402,791.53) be funded from capital project ITS – Data Centre Server Hardware and Storage System Replacement (account 049- 6150-21187-005) with an available budget of $934,820; and, 5. That the capital budget shortfall in the amount of ($339,411.23) ($934,820 - $1,274,231.23) be funded from the Life Cycle Replacement and Capital Reserve Fund; and, 6. That the contract for vendor ongoing support and maintenance costs for (5) five years (Years 2 to 6, 2023 to 2027) be awarded to Zycom Technology Inc. in the amount of $151,872.20 inclusive of HST and funded from GL 400-404-5461 (Computer Software Maintenance) subject to Council approval of the 2023-2027 operating budgets in the amounts of: a. Year 2 (2023) - $ 30,374.44 b. Year 3 (2024) - $ 30,374.44 c. Yea

1. That the Development Charges & Community Benefits Charge presentation be received; and, 2. That Council approve stacked townhouse units be assessed development charges at the apartment rate; and, 3. That staff report back on the issues around population and population growth and the impact of MZOs and TOCs; and, 4. That Council approve the provision for City Wide Hard credits to be provided based on the lessor of (1) the indexed cost of the infrastructure as stated in the DC Background Study and, (2) the actual cost of the infrastructure; and, 7 5. That staff report back to Committee prior to the finalization of the Development Charge by-law; and further, 6. That staff be directed to do all things necessary to give effect to this presentation.

That the General Committee Confidential Session adjourn at 1:19 PM.