General Committee Meeting

That the minutes of the October 21, 2020 Special General Committee meeting be confirmed.

That the minutes of the November 2, 2020 General Committee meeting be confirmed.

That the communications dated October 26, 2020 and October 30, 2020 from York Region be received for information purposes: 2019 Annual Waste Management Report Update on Travel Patterns in York Region During COVID-19 Pandemic Partnership Programs - Municipal Streetscape and Pedestrian and Cycling - Annual Update Traffic Bylaw Amendments to Support Rapidways Proposed Employment Area Mapping and Employment Conversions Potential for Employment Lands Along 400 Series Highway Potential Re-Opening of Businesses within York Region

That the minutes of the September 21, 2020 Markham Public Library Board meeting be received for information purposes.

That the report “2021 Interim Tax Levy By-law” be received; and, That Council authorize an interim tax levy for 2021; and, That the attached by-law be passed to authorize the 2021 interim tax levy; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Property Tax Payment Deferral Program be received; and, That Council authorize a Property Tax Payment Deferral Program for the 2021 taxation year for eligible taxpayers; and, That the 2021 Interim Tax Levy By-law include the necessary clauses to permit the waiving of late payment charges for the 2021 taxation year for eligible property owners of the Property Tax Payment Deferral Program, and, That staff request a report from the Region on the impact of a new optional property subclass for small business by end of January 2021; and, That staff provide a report on the financial impact to the City resulting from the Property Tax Payment Deferral Program to General Committee in June 2021, and further; That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Month of October 2020” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated November 16, 2020 titled “Status of Capital Projects as of September 30, 2020” be received; and, That the Projects Completed within Scope with Surplus Funds and the Projects Completed within Scope without Surplus Funds, as identified on Exhibit B, be approved for closure and funds in the amount of $3,891,898 be transferred to the original sources of funding as identified on Exhibit B; and That the Projects Closed and

That the report entitled “Award of Tender 065-T-20 Supply and Delivery of Waterworks and Sanitary Sewer Materials” be received; and, That the contract for the supply and delivery of waterworks and sanitary sewer materials be awarded to the lowest priced Bidder, Wamco, for one (1) year with an option to renew the contract for two (2) additional one year terms at the same itemized pricing in the total amount of $573,514.30 inclusive of HST, broken down as follows; Year 1 (2021) $191,171.43 Year 2 (2022) $191,171.43 Year 3 (2023) $191,171.43 Total (3 years) $573,514.29 That the 2021 award in the amount of $191,171.43 (Inclusive of HST) be funded from the operating accounts identified in the Financial Considerations section of this report with total available budget of $177,188.00; and That the budget shortfall in the amount of $13,983.43 ($191,171.43 - $177,188.00) be included as part of the 2021 Waterworks operating budget; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Quality Management System Management Review” be received; and That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled, Markham Library's Future be received.

That the presentation entitled “New Provincial Blue Box Regulations and Preferred Program Transition Date” be received; and, That the City of Markham submit the attached document entitled “City of Markham Comments – ERO (Environmental Registry Ontario) Number 019-2579” and Council Resolution to the Minister of the Environment, Conservation and Parks and Ontario’s Environmental Registry as the City of Markham’s official comments on the draft Blue Box Regulations; and, That the City of Markham request that the Minister of the Environment, Conservation and Parks include Markham as an Eligible Community on the final Transition Schedule and be assigned the transition date of January 1st, 2023, or as early as possible, prior to 2025; and, That if an earlier transition date is not provided, the City of Markham request the right to negotiate directly with the Producers for a date earlier than the one indicated on the final Transition Schedule; and, That the City of Markham request that the eligible sources, as indicated by the Draft Blue Box Regulation, be expanded to include recycling depots in communities with curbside Blue Box collection, municipal facilities, public-facing facilities, all public spaces, Blue Boxes located at Canada Post super mailboxes, and small retail businesses within Business Improvement Areas; and, That the City of Markham request that the obligations for collection after the transition period (2026+) be equal to or exceed the service standards applicable in

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

1. That the communications dated October 26, 2020 and October 30, 2020 from York Region be received for information purposes: a. 2019 Annual Waste Management Report b. Update on Travel Patterns in York Region During COVID-19 Pandemic c. Partnership Programs - Municipal Streetscape and Pedestrian and Cycling - Annual Update d. Traffic Bylaw Amendments to Support Rapidways e. Proposed Employment Area Mapping and Employment Conversions f. Potential for Employment Lands Along 400 Series Highway g. Potential Re-Opening of Businesses within York Region

6 1. That the report entitled Property Tax Payment Deferral Program be received; and, 2. That Council authorize a Property Tax Payment Deferral Program for the 2021 taxation year for eligible taxpayers; and, 3. That the 2021 Interim Tax Levy By-law include the necessary clauses to permit the waiving of late payment charges for the 2021 taxation year for eligible property owners of the Property Tax Payment Deferral Program, and, 4. That staff request a report from the Region on the impact of a new optional property subclass for small business by end of January 2021; and, 5. That staff provide a report on the financial impact to the City resulting from the Property Tax Payment Deferral Program to General Committee in June 2021, and further; 6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Staff Awarded Contracts for the Month of October 2020” be received; and, 7 2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Award of Tender 065-T-20 Supply and Delivery of Waterworks and Sanitary Sewer Materials” be received; and, 2. That the contract for the supply and delivery of waterworks and sanitary sewer materials be awarded to the lowest priced Bidder, Wamco, for one (1) year with an option to renew the contract for two (2) additional one year terms at the same itemized pricing in the total amount of $573,514.30 inclusive of HST, broken down as follows; o Year 1 (2021) $191,171.43 o Year 2 (2022) $191,171.43 o Year 3 (2023) $191,171.43 Total (3 years) $573,514.29 3. That the 2021 award in the amount of $191,171.43 (Inclusive of HST) be funded from the operating accounts identified in the Financial Considerations section of this report with total available budget of $177,188.00; and 4. That the budget shortfall in the amount of $13,983.43 ($191,171.43 - $177,188.00) be included as part of the 2021 Waterworks operating budget; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9 1. That the report titled “Quality Management System Management Review” be received; and 2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the presentation entitled “New Provincial Blue Box Regulations and Preferred Program Transition Date” be received; and, 2. That the City of Markham submit the attached document entitled “City of Markham Comments – ERO (Environmental Registry Ontario) Number 019- 2579” and Council Resolution to the Minister of the Environment, Conservation and Parks and Ontario’s Environmental Registry as the City of Markham’s official comments on the draft Blue Box Regulations; and, 3. That the City of Markham request that the Minister of the Environment, Conservation and Parks include Markham as an Eligible Community on the final Transition Schedule and be assigned the transition date of January 1st, 2023, or as early as possible, prior to 2025; and, 4. That if an earlier transition date is not provided, the City of Markham request the right to negotiate directly with the Producers for a date earlier than the one indicated on the final Transition Schedule; and, 5. That the City of Markham request that the eligible sources, as indicated by the Draft Blue Box Regulation, be expanded to include recycling depots in communities with curbside Blue Box collection, municipal facilities, public- facing facilities, all public spaces, Blue Boxes located at Canada Post super 12 mailboxes, and small retail businesses within Business Improvement Areas; and, 6. That the City of Markham request that the obligations for collection after the transition period (2026+) be equal to or exceed the service

That the General Committee confidential session adjourn at 2:34 PM.