General Committee Meeting

That the minutes of the February 3, 2026 General Committee meeting be confirmed.

That the deputation from Chun Yi (Joseph) Liu be received.

That the report entitled “2025 Summary of Remuneration and Expenses for Councillors and Appointees to Boards” be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “2025 Year-End Results of Operations” be received; and, That the City’s 2025 operations net favourable variance of $7.37M be transferred to the Life Cycle Capital Replacement and Capital Reserve Fund, as per the approved Financial Planning and Budgeting Policy; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Ontario Transfer Payment Agreement for the Housing-Enabling Water Systems Fund (HEWSF) and the City’s Enterprise Stormwater Pumping Station Upgrade Project” be received; and, That Council authorize The Corporation of The City of Markham (the “City”) to enter into the Transfer Payment Agreement (TPA) Housing-Enabling Water Systems Fund (the “Agreement”) with the Province of Ontario (Minister of Infrastructure) (the “Province”); and, That the Mayor and City Clerk be authorized to execute the TPA (and any related agreements), in a form satisfactory to the City Solicitor, and that the Commissioner, Community Services (or designate) be authorized to act as an authorized signing officer for the City under the TPA (including for the purpose of submitting required reports and confirmations); and, That Council approve a new in-year 2026 capital project to facilitate the City’s Enterprise Stormwater Pumping Station Upgrade project, as described in the report; and, That the total funding requirement for the capital project of $6,758,547 be funded from the HEWSF grant of $4,848,406 (equivalent to 72% of the total funding requirement) and that the remaining 28% be funded from the Life Cycle Replacement and Capital Reserve in the amount of $1,910,141; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “082-T-23 New Infill Residential Service Connections at Various Locations” be received; and, That the contract for infill residential service connections be extended for one year (January 1, 2026 – December 31, 2026) to Rabcon Contractors Ltd. in the estimated amount of $1,052,722.12 incl. of HST with an option to extend the contract for one additional year (January 1, 2027 – December 31, 2027); and, That the Director of Engineering and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for one additional year based on the Consumer Price Index for All Items Ontario for a twelve-month period ending October 31 in the applicable year up to a maximum of 4% and subject to satisfactory performance by the Contractor; and, That the contract be funded from account 083-5350-26039-005 “Residential Water Service Connections” in the amount of $1,052,722.12 that is fully funded by homeowners; and, That the tendering process be waived in accordance with Procurement By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state: (c) when the extension of an existing Contract would prove more cost-effective or beneficial; and, (d) Where a project is privately funded but is administered by the City; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “School Crossing Guard Program Contract Extension” be received; and, That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state: (c) when the extension of an existing Contract would prove more cost-effective or beneficial; and (g) Where it is in the City’s best interest not to solicit a competitive bid; and, That the contract for the school crossing guard program be extended with Staffing Services Inc. for 4 years (September 2026 to June 2030) in the estimated amount of $3,449,256.96 (Incl. of HST) with an option to extend the contract for an additional 3-year term (September 2030 – June 2033); and, That the award be funded from Operating Budget 740-998-5642 “School Crossing Guards; and, That the Director of Engineering and Senior Manager, Procurement & Accounts Payable be authorized to exercise the option to renew the contract for the 3 -year extension at the same rate subject to Council adoption of the annual operating budget; and, That the 2027 – 2033 operating budgets be adjusted for growth (additional crossing guards) if required through the annual budget process; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “ Award of Proposal 183-R-24, Consulting Services for Implementation, Integration, Ongoing Support and Maintenance of Microsoft Dynamics 365 Customer Relationship Management (CRM) Solution” be received; and, That the contract 183 -R-2 4 Consulting Services for Implementation, Integration, Ongoing Support and Maintenance of Microsoft Dynamics 365 Customer Relationship Management (CRM) Solution (One time - implementation and training costs) (Recurring - ongoing support and maintenance) be awarded to the highest ranked/ second lowest priced bidder, MNP Digital Inc. (MNP) in the amount of $2,142,952.99 inclusive of HST; and, That a contingency in the amount of $214,295.30 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, That the capital costs be funded from capital project GL account 400-101-5399-24076 - ITS - Corporate CRM Systems Implementation, with an available budget of $1,970,085.00; and, That the capital shortfall of $387,163.29 ($1,970,085.00 – ($ 2,142,952.99 + $ 214,295.30) be funded from the 2022 Capital Project 22060 – ITS Strategic Plan Implementation (GL account 049-615022060005), with an available budget of $545,845.15, and, That the contract for ongoing support and maintenance costs for 9 years be awarded to MNP Digital Inc. (MNP) in the amou

That the report entitled “019-T-26 Supply & Delivery of Four Compact Tractors” be received; and, That the contract for the supply and delivery of four compact tractors be awarded to the lowest compliant bidder, BE Larkin Equipment, in the amount of $675,874.66 inclusive of HST; and, That the award be funded from project #24418 Corporate Fleet Replacement – Non-Fire (account #057-6150-24418-005) with available budget of $195,100.00; and, That future-provisioned funding in the Life Cycle Reserve for additional units of $184,600.00 be pulled forward to 2026, and the incremental budget requirement of $296,174.66 ($675,874.66 - $195,100.00 - $184,600.00) be funded from and added to the Life Cycle Replacement and Capital Reserve Fund as part of the annual Reserve update; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “002-T-26 Flato Markham Theatre Stage Floor Replacement” be received; and, That the contract for the stage floor replacement be awarded to the lowest priced bidder, BrightCore Inc., in the amount of $464,025.60 inclusive of HST; and, That a 10% contingency in the amount of $46,402.56 inclusive of HST, be established to cover any additional consulting requirements and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the contract award in the amount of $510,428.16 ($464,025.60 + $46,402.56) be funded from account 074-6150-26006-005 “Theatre-Stage Floor Replacement” with an available budget of $392,700; and, That the budget shortfall of $117,728.16 be funded from the Life Cycle Replacement and Capital Reserve Fund; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

The report entitled “Revisions to the Purchasing By-Law 2017-8” be received; That Council approve the proposed revisions to the Purchasing By-Law 2017-8 to modernize practices, streamline processes, enhance efficiency, and align with current municipal practices while ensuring the continued application of appropriate fiscal controls; and, That the City of Markham By-Law 2017-8 be repealed in its entirety and be replaced in accordance with this report; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Transfer of Kennedy Main Street Unionville Watermain on Carlton Road from the Region of York” be received; and, That Staff be authorized to assume the ownership of the Kennedy Main Street Unionville Watermain on Carlton Road from the Regional Municipality of York (63 meters of 400 mm PVC watermain and two valve chambers, as described in Attachment A); and, That the Director of Environmental Services be authorized to execute any documents in a form satisfactory to the City Solicitor and Commissioner of Community Services related to the transfer of the Kennedy Main Street Unionville Watermain on Carlton Road; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Annual Water Quality Report (January-December 2025)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and, That the Annual 2025 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and, That Council acknowledge that staff posted the Annual 2025 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2026 as per regulations; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That General Committee adjourn at 10:54 AM.

1. That the report entitled “School Crossing Guard Program Contract Extension” be received; and, 6 2. That the tendering process be waived in accordance with Purchasing By- Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state:(c) when the extension of an existing Contract would prove more cost-effective or beneficial; and(g) Where it is in the City’s best interest not to solicit a competitive bid; and, 3. That the contract for the school crossing guard program be extended with Staffing Services Inc. for 4 years (September 2026 to June 2030) in the estimated amount of $3,449,256.96 (Incl. of HST) with an option to extend the contract for an additional 3-year term (September 2030 – June 2033); and, 4. That the award be funded from Operating Budget 740-998-5642 “School Crossing Guards; and, 5. That the Director of Engineering and Senior Manager, Procurement & Accounts Payable be authorized to exercise the option to renew the contract for the 3 -year extension at the same rate subject to Council adoption of the annual operating budget; and, 6. That the 2027 – 2033 operating budgets be adjusted for growth (additional crossing guards) if required through the annual budget process; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Award of Proposal 183-R-24, Consulting Services for Implementation, Integration, Ongoing Support and Maintenance of Microsoft Dynamics 365 Customer Relationship Management (CRM) Solution” be received; and, 2. That the contract 183-R-24 Consulting Services for Implementation, Integration, Ongoing Support and Maintenance of Microsoft Dynamics 365 Customer Relationship Management (CRM) Solution (One time - implementation and training costs) (Recurring - ongoing support and maintenance) be awarded to the highest ranked/second lowest priced bidder, MNP Digital Inc. (MNP) in the amount of $2,142,952.99 inclusive of HST; and, 3. That a contingency in the amount of $214,295.30 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 4. That the capital costs be funded from capital project GL account 400-101- 5399-24076 - ITS - Corporate CRM Systems Implementation, with an available budget of $1,970,085.00; and, 5. That the capital shortfall of $387,163.29 ($1,970,085.00 – ($2,142,952.99 + $214,295.30) be funded from the 2022 Capital Project 22060 – ITS Strategic Plan Implementation (GL account 049-615022060005), with an available budget of $545,845.15, and, 6. That the contract for ongoing support and maintenance costs for 9 years be awarded to MNP Digital Inc. (MNP

1. That the report entitled “002-T-26 Flato Markham Theatre Stage Floor Replacement” be received; and, 2. That the contract for the stage floor replacement be awarded to the lowest priced bidder, BrightCore Inc., in the amount of $464,025.60 inclusive of HST; and, 3. That a 10% contingency in the amount of $46,402.56 inclusive of HST, be established to cover any additional consulting requirements and that 10 authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the contract award in the amount of $510,428.16 ($464,025.60 + $46,402.56) be funded from account 074-6150-26006-005 “Theatre-Stage Floor Replacement” with an available budget of $392,700; and, 5. That the budget shortfall of $117,728.16 be funded from the Life Cycle Replacement and Capital Reserve Fund; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11 1. That the report titled “Transfer of Kennedy Main Street Unionville Watermain on Carlton Road from the Region of York” be received; and, 2. That Staff be authorized to assume the ownership of the Kennedy Main Street Unionville Watermain on Carlton Road from the Regional Municipality of York (63 meters of 400 mm PVC watermain and two valve chambers, as described in Attachment A); and, 3. That the Director of Environmental Services be authorized to execute any documents in a form satisfactory to the City Solicitor and Commissioner of Community Services related to the transfer of the Kennedy Main Street Unionville Watermain on Carlton Road; and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report titled “Annual Water Quality Report (January-December 2025)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and, 2. That the Annual 2025 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and, 12 3. That Council acknowledge that staff posted the Annual 2025 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2026 as per regulations; and further, 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.