General Committee Meeting

That the minutes of the May 10, 2021 General Committee meeting be confirmed.

That the presentation entitled “City of Markham Coyote Response”, be received.

That the Coyote Watch Presentation be received; and, That the deputations from Stephen Ames, Hershi Rubinoff, and Evelyn O’Shaughnessy be received; and, That the written communications from Valerie Burke, Bernice Royce, and Esther Attard be received; and, That staff report back at a future General Committee meeting on a coyote management protocol that includes: temporary signage; temporary fencing; public notification; and, public communications; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes and notes of the March 5, 2020 German Mills Natural Habitat Liaison Committee meeting be received for information purposes.

That the minutes and notes of the February 17, 2021 and March 17, 2021 Animal Care Committee meeting be received for information purposes.

That the minutes and notes of the March 16, 2021 Waste Diversion Committee meeting be received for information purposes.

That the minutes and notes of the April 12, 2021 Race Relations Committee meeting be received for information purposes.

That the report entitled “Merchant Services Contract” be received; and, That the contract for payment services be awarded to the lowest priced respondent, Global Payment Solutions; and, That staff be authorized to enter into a Merchant Services Agreement with Global Payment Solutions for a five year term; May 1, 2021 – April 30, 2026; AND, That the total cost of the merchant fees, hardware, support and maintenance fees for the four year term in the estimated amount of $2,133,235 be funded from the existing departmental credit card accounts, subject to Council approval of the 2021 - 2026 operating budgets in the amount of: 2021: $142,216 (May 1 – December 31) 2022: $426,647 2023: $426,647 2024: $426,647 2025: $426,647 2026: $284,431 (January 1 - April 30) Term Total: $2,133.235 and, That the Treasurer be authorized to extend the contract for Merchant Services for an additional five (5) year period, May 1, 2026 – April 30, 2031, subject to the approval of the annual operating budget, performance and mutually agreed upon fees by both parties; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Contract Award for Wide Area Network (WAN) Connectivity Services” be received; and, That the contract Wide Area Network (WAN) Connectivity Services (One time - for network installation ) (Recurring - WAN connectivity services) be awarded to YorkNet in the amount of $3,628,268 ($3,240,726 + $387,542) inclusive of HST impact ; and, That the capital costs be funded from a new Capital account to be established and called “ITS – WAN Infrastructure”, in the amount of $387,542 inclusive of HST impact; and, That the new Capital account be funded from the Facility Ramp-up Reserve, in the amount of $387,542 inclusive of HST impact; and, That the contract for WAN connectivity services costs for 10 years be awarded to YorkNet in the amount of $ 3,240,726 inclusive of HST(specific to 10GB) and be funded from 400-400-5108 with a current annual budget of $261,259, and subject to Council approval of the 2023-2032 operating budgets in the amounts of: Year 1 (2023) - $ 295,959 * Year 2 (2024) - $ 301,869 * Year 3 (2025) - $ 307,914 * Year 4 (2026) - $ 314,092 * Year 5 (2027) - $ 320,361 * Year 6 (2028) - $ 326,763 * Year 7 (2029) - $ 33 3 ,300 * Year 8 (2030) - $ 339,972 * Year 9 (2031) - $ 346,778 * Year 10 (2032) - $ 353,718 * Total - $3,240,726 Rates will be adjusted annually to the Consumer Price Index (Toronto All-Items) or 2%, whichever is the greater. The table above assumes 2% escalation. That the tendering process be waived in accordance with Purchasing Bylaw

That the report dated May 31 , 2021 titled “Status of Capital Projects as of March 31, 2021” be received; and, That the Projects Completed within Scope with Surplus Funds and the Projects Completed within Scope without Surplus Funds, as identified on Exhibit B, be approved for closure and funds in the amount of $4,146,732 be transferred to the original sources of funding as identified on Exhibit B; and That the Projects Closed and

That the minutes and notes of the February 22, 2021 and March 15, 2021 Advisory Committee on Accessibility meetings be received for information purposes.

That the report entitled “Staff Awarded Contracts for the Month of April 2021” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That the General Committee meeting adjourn at 1:50 PM.

1. That the Coyote Watch Presentation be received; and, 2. That the deputations from Stephen Ames, Hershi Rubinoff, and Evelyn O’Shaughnessy be received; and, 3. That the written communications from Valerie Burke, Bernice Royce, and Esther Attard be received; and, 4. That staff report back at a future General Committee meeting on a coyote management protocol that includes: 1. temporary signage; 2. temporary fencing; 3. public notification; and, 5 4. public communications; and further, 5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Merchant Services Contract” be received; and, 2. That the contract for payment services be awarded to the lowest priced respondent, Global Payment Solutions; and, 3. That staff be authorized to enter into a Merchant Services Agreement with Global Payment Solutions for a five year term; May 1, 2021 – April 30, 2026; AND, 4. That the total cost of the merchant fees, hardware, support and maintenance fees for the four year term in the estimated amount of $2,133,235 be funded from the existing departmental credit card accounts, subject to Council approval of the 2021 - 2026 operating budgets in the amount of: o 2021: $142,216 (May 1 – December 31) o 2022: $426,647 o 2023: $426,647 o 2024: $426,647 o 2025: $426,647 o 2026: $284,431 (January 1 - April 30) o Term Total: $2,133.235 and, 7 5. That the Treasurer be authorized to extend the contract for Merchant Services for an additional five (5) year period, May 1, 2026 – April 30, 2031, subject to the approval of the annual operating budget, performance and mutually agreed upon fees by both parties; and further, 6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Contract Award for Wide Area Network (WAN) Connectivity Services” be received; and, 2. That the contract Wide Area Network (WAN) Connectivity Services (One time - for network installation) (Recurring - WAN connectivity services) be awarded to YorkNet in the amount of $3,628,268 ($3,240,726 + $387,542) inclusive of HST impact; and, 3. That the capital costs be funded from a new Capital account to be established and called “ITS – WAN Infrastructure”, in the amount of $387,542 inclusive of HST impact; and, 4. That the new Capital account be funded from the Facility Ramp-up Reserve, in the amount of $387,542 inclusive of HST impact; and, 5. That the contract for WAN connectivity services costs for 10 years be awarded to YorkNet in the amount of $3,240,726 inclusive of HST(specific to 10GB) and be funded from 400-400-5108 with a current annual budget of $261,259, and subject to Council approval of the 2023-2032 operating budgets in the amounts of: a. Year 1 (2023) - $ 295,959 * b. Year 2 (2024) - $ 301,869 * c. Year 3 (2025) - $ 307,914 * d. Year 4 (2026) - $ 314,092 * e. Year 5 (2027) - $ 320,361 * f. Year 6 (2028) - $ 326,763 * g. Year 7 (2029) - $ 333,300 * h. Year 8 (2030) - $ 339,972 * i. Year 9 (2031) - $ 346,778 * j. Year 10 (2032) - $ 353,718 *  Total - $3,240,726  Rates will be adjusted annually to the Consumer Price Index (Toronto All-Items) or 2%, whichever is the greater. The table above assumes 2% escalation. 9 6. That the tendering proc

1. That the minutes and notes of the February 22, 2021 and March 15, 2021 Advisory Committee on Accessibility meetings be received for information purposes. 12