Council Meeting

That the Minutes of the Council Meeting held on September 24, 2019, be adopted.

That the request for the City of Markham to complete the Municipal Information Form be received for information.

That the following proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: Waste Reduction Week 2019 - October 21 - 27, 2019 That the following new request for proclamation be approved and added to the Five-year Proclamation List approved by Council: Islamic Heritage Month - October

That the report of the General Committee be received & adopted, save and except for Item Nos. 8.1.4 and 8.1.5: See Council's decision on Item Nos. 8.1.4 and 8.1.5.

That the presentation provided by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “Report of the Auditor General – Asset Management Audit” be received; and, That the report prepared by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “City of Markham – Asset Management Audit” be received; and further, That staff be authorized and directed to proceed with the implementation of the management response as outlined in the Auditor's presentation.

That the report entitled “Award of Request for Proposal 011-R-19 Markham Public Library Material and Processing Services” be received; and, That the contract for Markham Public Library Material and Processing Services be awarded to the highest ranked / lowest priced bidder, Library Services Centre (LSC); and That the term of the contract is for three (3) years with an option to renew for an additional two (2) one year periods in the total annual award amount of $1,598,193.31 (inclusive of HST); 2020 - $1,598,193.31* 2021 - $1,598,193.31* 2022 - $1,598,193.31* 2023 - $1,598,193.31** 2024 - $1,598,193.31 ** Total: $7,990,966.55 *For the three (3) year contract term (January 1, 2020 – December 31, 2022), costs will be at the same itemized pricing. **The two (2) optional renewal years (January 1, 2023 – December 31, 2024), costs will be adjusted based on the Consumer Price Index for All Items Toronto for the twelve (12) month period ending December in the applicable year. 2021 - 2024 is subject to Council approval; and, That the contract in 2020 be funded from the 2020 project for Library Collections, subject to Council approval of the 2020 Capital Budget. Any future years 2021 – 2024 will be subject to Council approval of the annual budget; and, That the Director of Library Administration & Operational Support, and Senior Manager of Procurement & Accounts Payable be authorized to exercise the option to renew the contract in years 4 and 5 subject to performance and Council approv

That the report entitled “Memorandum of Understanding regarding Administrative Monetary Penalties” be received; and, That the Mayor and Clerk be authorized to execute a Memorandum of Understanding with the Region of York for the enforcement of parking infractions on Regional roads under the City’s AMP system in a form satisfactory to the City Solicitor.

That the report entitled “2020 Recreation User Fee - Market Analysis” be received; and, That the 2020 Recreation Services additional user fees and permit increases based on market analysis be approved; and, That a $1.86 per hour increase, in addition to the Council approved increase, be applied to Adult Artificial Turf rentals be approved starting January 2020; and, That the Non Prime Ice Arena fee be lowered to $165.00, so that the fee matches the average rate amongst municipal comparators, and be approved starting January 2020; and, That a $6.00 per hour increase, in addition to the Council approved increase to the Aquatics Competitive Club community pool rental fee, be applied annually until the rental fee reaches the average rate amongst municipal comparators and be approved starting September 2020; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the General Committee meeting of October 21, 2019 (from 9:30AM to 3:00 PM) be moved to October 22, 2019 (from 9:30 AM to 3:00 PM); and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “PRELIMINARY REPORT, 1938540 Ontario Ltd., Unionville Montessori School, Temporary Use Zoning By-law Amendment Application to permit a private school and day nursery within the existing portable at 9286 Kennedy Road, File No. PLAN 19 256209 (Ward 6)” be

That the Development Services Commission report dated September 23, 2018, entitled “Preliminary Report Application for Zoning By-law Amendment to facilitate a future land severance and permit one single detached dwelling with site-specific zone exceptions at 7739 9 th Line, on the south side of 14 th Avenue. (Ward 7). File No. ZA 19 126535”, be received; and, That the Record of the Public Meeting held on October 7 th , 2019 with respect to the proposed application for Zoning By-law Amendment, be received; and, That the applications by Memar Architects Inc., for a Zoning By-law Amendment (ZA 19 126535) be approved and the draft Zoning By-law Amendment be finalized and enacted without further notice; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the staff report entitled “City of Markham Comments on the Provincial Policy Statement Review, dated October 15, 2019, be received; and, That this staff report and recommendations be forwarded to the Ministry of Municipal Affairs and Housing and York Region as the City of Markham’s comments on the proposed changes to the Provincial Policy Statement as part of the Provincial Policy Review; and, That the Ministry of Municipal Affairs and Housing be advised that whereas Markham Council supports the Provincial Policy Statement as a tool to establish high level Province-wide standards in land use planning, Markham Council does not support inclusion of detailed policy language regarding matters that are best dealt with at the local municipal level having regard for local priorities (e.g., identifying priority development applications); and, That the Ministry of Municipal Affairs and Housing be advised of the following specific recommendations: That current Provincial Policy Statement 2014 policy 4.9 which identifies that the PPS policies represent minimum standards, remain as policy in the Interpretation and Implementation section under Part V: Policies; That the references to ‘market-based’ and ‘market demand’ in proposed policies 1.1.1, 1.1.3.8. 1.4.3 and 1.7 be clarified through definition and that a reference to both market-based and non market-based may be included to ensure planning authorities continue to plan for an inclusive, broad and responsive approach to addressin

That the Report dated October 15, 2019 entitled “Canada India Business Forum, New Delhi and Mumbai, November 19 & 21, 2019 ” be received, and That the City of Markham be represented at the Canada India Business Forum by Christina Kakaflikas, Manager, Economic Development, and That the total cost of the City’s participation in the Forum, not exceeding $6,500.00 will be expensed from within Economic Development’s 2019 operating budget (acc. #610-9985811-International Investment Attraction Program), and That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Council consented to separate the Recommendation and considered Recommendation No. 1: That the application to remove one (1) Silver Maple tree at 8 Lincoln Green Drive, Markham, Ontario be approved.

That Council consider the matter of "Recommendation from the September 13, 2019 Licensing Committee Hearing (8 Lincoln Green Drive" immediately following the Deputations with respect thereto.

That By-law 2019-106 be given three readings and enacted.

That By-law 2019-107 be given three readings and enacted. Three Readings BY-LAW 2019- 107 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF OCTOBER 16, 2019.

That the Council meeting be adjourned at 2:03 p.m.

3 1. That the request for the City of Markham to complete the Municipal Information Form be received for information.

1. That the following proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: a. Waste Reduction Week 2019 - October 21 - 27, 2019 2. That the following new request for proclamation be approved and added to the Five-year Proclamation List approved by Council: a. Islamic Heritage Month - October

1. That the presentation provided by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, 4 entitled “Report of the Auditor General – Asset Management Audit” be received; and, 2. That the report prepared by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “City of Markham – Asset Management Audit” be received; and further, 3. That staff be authorized and directed to proceed with the implementation of the management response as outlined in the Auditor's presentation.

1. That the report entitled “Award of Request for Proposal 011-R-19 Markham Public Library Material and Processing Services” be received; and, 2. That the contract for Markham Public Library Material and Processing Services be awarded to the highest ranked / lowest priced bidder, Library Services Centre (LSC); and 3. That the term of the contract is for three (3) years with an option to renew for an additional two (2) one year periods in the total annual award amount of $1,598,193.31 (inclusive of HST);2020 - $1,598,193.31*2021 - $1,598,193.31*2022 - $1,598,193.31*2023 - $1,598,193.31**2024 - $1,598,193.31**Total: $7,990,966.55*For the three (3) year contract term (January 1, 2020 – December 31, 2022), costs will be at the same itemized pricing.**The two (2) optional renewal years (January 1, 2023 – December 31, 2024), costs will be adjusted based on the Consumer Price Index for All Items Toronto for the twelve (12) month period ending December in the applicable year. 2021 - 2024 is subject to Council approval; and, 4. That the contract in 2020 be funded from the 2020 project for Library Collections, subject to Council approval of the 2020 Capital Budget. Any future years 2021 – 2024 will be subject to Council approval of the annual budget; and, 5 5. That the Director of Library Administration & Operational Support, and Senior Manager of Procurement & Accounts Payable be authorized to exercise the option to renew the contract in years 4 and 5 subject to performance and Counci

1. That the report entitled “2020 Recreation User Fee - Market Analysis” be received; and, 2. That the 2020 Recreation Services additional user fees and permit increases based on market analysis be approved; and, 3. That a $1.86 per hour increase, in addition to the Council approved increase, be applied to Adult Artificial Turf rentals be approved starting January 2020; and, 6 4. That the Non Prime Ice Arena fee be lowered to $165.00, so that the fee matches the average rate amongst municipal comparators, and be approved starting January 2020; and, 5. That a $6.00 per hour increase, in addition to the Council approved increase to the Aquatics Competitive Club community pool rental fee, be applied annually until the rental fee reaches the average rate amongst municipal comparators and be approved starting September 2020; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the Report dated October 15, 2019 entitled “Canada India Business Forum, New Delhi and Mumbai, November 19 & 21, 2019 ” be received, and 2. That the City of Markham be represented at the Canada India Business Forum by Christina Kakaflikas, Manager, Economic Development, and 12 3. That the total cost of the City’s participation in the Forum, not exceeding $6,500.00 will be expensed from within Economic Development’s 2019 operating budget (acc. #610-9985811- International Investment Attraction Program), and 4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.