General Committee Meeting

That the minutes of the October 7, 2025 General Committee meeting be confirmed.

That the deputation from Doug Denby, regarding the minutes of the June 2, 2025, Race Relations Committee meeting (Item 8.5), be received.

That the report titled “214-S-25 Joint Radio Operating System” be received; and, That the contract for 214-S-25 Joint Radio Operating System be extended to The Regional Municipality of York, for the following amounts (inclusive of HST impact): • $140,062.46 – Year 1 (January 1 – December 31, 2026) • $144,321.12 – Year 2 (January 1 – December 31, 2027) • $148,579.78 – Year 3 (January 1 – December 31, 2028) • $152,996.16 – Year 4 (January 1 – December 31, 2029) • $157,570.27 – Year 5 (January 1 – December 31, 2030) (Optional)* • $162,302.11 – Year 6 (January 1 – December 31, 2031) (Optional)* $905,831.90 – Total Years 1 to 6 are subject to adoption of the 2026-2031 budgets. Years 5 and 6 are options to renew the contract at the discretion of the Fire Chief and Senior Manager, By-Law & Regulatory Services; and, That the contract for the joint radio operating system be shared among multiple Regional Municipality of York participants; and, That the estimated 2026 cost in the amount of $140,062.46 (inclusive of HST) be funded from the accounts subject to the adoption of the 2026 budget: • $70,312.00 – 420-785-5354 (York Regional Radio System) – Fire & Emergency Services • $3,560.00 – 310-323-4293 (By-Law Enforcement Cost) – By-Law & Regulatory Services $73,872.00 – Total; and, That the estimated budget shortfall in 2026 in the amount of $66,190.46 ($140,062.46 - $73,872.00) be reported as part of the 2026 year-end results of operations; and, That Staff be authorized to amend the pu

That the report entitled “078-R-25 Consulting Services for Citywide Water Servicing Update” be received; and, That the contract for 078-R-25 Consulting Services for Citywide Water Servicing Update be awarded to the highest ranked / 2nd lowest priced Bidder, GEI Consultants in the amount of $422,456.64 inclusive of HST; and, That provisional allowances in the amount of $24,585.22, inclusive of HST, be established for presentation/Public Information Centre Meeting and one meeting with other government agencies to fulfill EA Act requirements; and, That a 10% contingency in the amount of $44,704.19 inclusive of HST, be established to cover any additional consulting requirements and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the Engineering Department Capital Administration fee in the amount of $44,257.14 be transferred to revenue account 640-998-8871 (Capital Administration Fee); and, That the contract award in the amount of $536,003.19 ($422,456.64 + $24,585.22 + $44,704.19 + $44,257.14) be funded from account 640-101-5699-21183 “City Wide Water and Wastewater Servicing Update” with an available budget of $249,352.00 for the City-Wide Water Servicing Update component; and, That the budget shortfall of $286,651.19 be funded from the Development Charges Reserve (City Wide Hard); and further, That Staff be authorized and directed to do all things necessary to give eff

That the report dated November 4, 2025 entitled “2025 Third Quarter Investment Performance Review” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “2025 August Year-To-Date Results of Operations and Year-End Forecast” be received; and, That the City Treasurer be authorized to manage the City’s Year-End surplus through required transfers and other adjustments in accordance with City financial and accounting policies and objectives; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes and notes of the June 2, 2025 Race Relations Committee Meeting be received for information purposes.

That the minutes and notes of the September 11, 2025 Markham Santa Claus Parade Committee Meeting be received for information purposes.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn from confidential session at 9:56 AM and not report out on any matter.

1. That the deputation from Doug Denby, regarding the minutes of the June 2, 2025, Race Relations Committee meeting (Item 8.5), be received. 3

1. That the report titled “214-S-25 Joint Radio Operating System” be received; and, 2. That the contract for 214-S-25 Joint Radio Operating System be extended to The Regional Municipality of York, for the following amounts (inclusive of HST impact):• $140,062.46 – Year 1 (January 1 – December 31, 2026)• $144,321.12 – Year 2 (January 1 – December 31, 2027)• $148,579.78 – Year 3 (January 1 – December 31, 2028)• $152,996.16 – Year 4 (January 1 – December 31, 2029)• $157,570.27 – Year 5 (January 1 – December 31, 2030) (Optional)*• $162,302.11 – Year 6 (January 1 – December 31, 2031) (Optional)*$905,831.90 – Total Years 1 to 6 are subject to adoption of the 2026-2031 budgets. Years 5 and 6 are options to renew the contract at the discretion of the Fire Chief and Senior Manager, By-Law & Regulatory Services; and, 3. That the contract for the joint radio operating system be shared among multiple Regional Municipality of York participants; and, 4. That the estimated 2026 cost in the amount of $140,062.46 (inclusive of HST) be funded from the accounts subject to the adoption of the 2026 budget:• $70,312.00 – 420-785-5354 (York Regional Radio System) – Fire & Emergency Services• $3,560.00 – 310-323-4293 (By-Law Enforcement Cost) – By-Law & Regulatory Services $73,872.00 – Total; and, 5. That the estimated budget shortfall in 2026 in the amount of $66,190.46 ($140,062.46 - $73,872.00) be reported as part of the 2026 year-end results of operations; and, 4 6. That Staff be authorized to a

1. That the report entitled “078-R-25 Consulting Services for Citywide Water Servicing Update” be received; and, 2. That the contract for 078-R-25 Consulting Services for Citywide Water Servicing Update be awarded to the highest ranked / 2nd lowest priced Bidder, GEI Consultants in the amount of $422,456.64 inclusive of HST; and, 3. That provisional allowances in the amount of $24,585.22, inclusive of HST, be established for presentation/Public Information Centre Meeting and one meeting with other government agencies to fulfill EA Act requirements; and, 4. That a 10% contingency in the amount of $44,704.19 inclusive of HST, be established to cover any additional consulting requirements and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 5. That the Engineering Department Capital Administration fee in the amount of $44,257.14 be transferred to revenue account 640-998-8871 (Capital Administration Fee); and, 6. That the contract award in the amount of $536,003.19 ($422,456.64 + $24,585.22 + $44,704.19 + $44,257.14) be funded from account 640-101- 5 5699-21183 “City Wide Water and Wastewater Servicing Update” with an available budget of $249,352.00 for the City-Wide Water Servicing Update component; and, 7. That the budget shortfall of $286,651.19 be funded from the Development Charges Reserve (City Wide Hard); and further, 8. That Staff be authorized and directed to do all t