General Committee Meeting

That the minutes of the April 6, 2021 General Committee meeting be confirmed.

That the report entitled Building Markham’s Future Together (BMFT) 2020 – 2023 Strategic Plan Update be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the following communication dated March 31, 2021 from York Region be received for information purposes: 2021 Property Tax Ratios

That the minutes of the January 25, 2021 Markham Public Library Board meeting be received for information purposes.

That the minutes of the February 10, 2021, February 17, 2021 Annual General Meeting and March 10, 2021 Board of Management Unionville Business Improvement Area Committee meetings be received for information purposes.

That the report dated April 26, 2021 entitled “2021 First Quarter Investment Performance Review” be received.

That the report titled “2021 Unionville Business Improvement Area and Markham Village Business Improvement Area Operating Budgets” dated April 26, 2021 be received; and, That the 2021 Operating Budget in the amount of $300,000 for the Unionville Business Improvement Area (UBIA) be approved; and, That the 2021 Operating Budget in the amount of $265,763 for the Markham Village Business Improvement Area (MVBIA) be approved; and, That the Special Tax Rate levy, in the amount of $214,221 for the UBIA members and $160,559 for the MBIA members be included in the 2021 Tax Levy By-law; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled “Markham Village/Unionville Flood Control Study Results,” be received; and, That Staff be authorized to hold Public Meetings to obtain feedback on the proposed implementation plan for the Markham Village and Unionville Mitigation Project; and, That Staff report back to Council with feedback obtained from the public prior to endorsement of the implementation plan for the Markham Village/Unionville Project; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Month of March 2021” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Integrity Commissioner Services for City Council” be received; and, That the contract for 274-R-20 Integrity Commissioner Services for City Council be awarded to the highest ranked/lowest priced bidder, ADR Chambers Inc. for a term of five (5) years in an annual retainer amount of $17,299.20 inclusive of HST; and, July 2021-June 2022 - $17,299.20 July 2022-June 2023 - $17,299.20 July 2023-June 2024 - $17,299.20 July 2024-June 2025 - $17,299.20 July 2025-June 2026 - $17,299.20 Total $86,496.00 That staff be authorized to issue an additional purchase order to ADR Chambers Inc. in an annual amount of $6,023.80 to be utilized for investigations, additional meetings, workshops, and presentations on an as required basis; and, That the contract include an option for the City (in its sole discretion) to extend the contract for up to five (5) one (1) year terms, subject to a CPI increase (all-item Ontario) to a maximum of 2%; and, That the Commissioner, Corporate Services be authorized to exercise this option to extend the contract for such additional one (1) year terms on behalf of the City and execute any required documentation in a form satisfactory to the City Solicitor; and, That the contract be funded from the 840-841-7899 (Integrity Commissioner) in the amount of $23,323.00 ($17,299.00 + $6,023.80) and any future years be subject to Council approval of the annual operating budget; That this item be placed on the May 26, 2021Council Meeting Agenda; and,

That Item 11.1 Tamil Memorial Monument be moved forward to Item 5, Deputations.

That the matter be referred to staff for a report to be brought back to General Committee by end of October, 2021 on the creation of a policy regarding the erection of memorials on municipal property; and, That the deputations from Joseph Chandrakanthan, Roy Wignarajah, Balan Alagaratnam, Joseph Remisiar, Killivalavan Chelliah, Logan Logendralingam, Saira Rasakumar, Mahenth Sivaruban, Mary Jaya Inpanayagam, Yalini Rajakulasingam, Malar Varatharaja, Juanita Nathan, Neethan Shan, and, Kapila Jayaweera be received; and, That the written communications from Sunimal Karunaratne, Hewage Law Group, Chandre Dharma-wardana, Don J. Wick, Sena Munasinghe, and Mal Munasinha be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Whereas the City of Markham is home to a large community of Tamil diaspora with over 21,000 living in Markham; and Whereas The City of Markham’s Tamil community has made significant contributions to business, culture, and art in the City of Markham; and Whereas the City of Markham acknowledges that during the Sri Lankan civil war thousands of Tamil civilians

That, in accordance with Section 239 (2) (f) of the Municipal Act , General Committee resolve into a confidential session at 10:41 AM to obtain advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

General Committee adjourned at 3:31 PM.

4 1. That the following communication dated March 31, 2021 from York Region be received for information purposes: a. 2021 Property Tax Ratios

5 1. That the report dated April 26, 2021 entitled “2021 First Quarter Investment Performance Review” be received.

1. That the presentation entitled “Markham Village/Unionville Flood Control Study Results,” be received; and, 2. That Staff be authorized to hold Public Meetings to obtain feedback on the proposed implementation plan for the Markham Village and Unionville Mitigation Project; and, 3. That Staff report back to Council with feedback obtained from the public prior to endorsement of the implementation plan for the Markham Village/Unionville Project; and further, 7 4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Integrity Commissioner Services for City Council” be received; and, 2. That the contract for 274-R-20 Integrity Commissioner Services for City Council be awarded to the highest ranked/lowest priced bidder, ADR Chambers Inc. for a term of five (5) years in an annual retainer amount of $17,299.20 inclusive of HST; and, o July 2021-June 2022 - $17,299.20 o July 2022-June 2023 - $17,299.20 o July 2023-June 2024 - $17,299.20 o July 2024-June 2025 - $17,299.20 o July 2025-June 2026 - $17,299.20 Total $86,496.00 9 3. That staff be authorized to issue an additional purchase order to ADR Chambers Inc. in an annual amount of $6,023.80 to be utilized for investigations, additional meetings, workshops, and presentations on an as required basis; and, 4. That the contract include an option for the City (in its sole discretion) to extend the contract for up to five (5) one (1) year terms, subject to a CPI increase (all-item Ontario) to a maximum of 2%; and, 5. That the Commissioner, Corporate Services be authorized to exercise this option to extend the contract for such additional one (1) year terms on behalf of the City and execute any required documentation in a form satisfactory to the City Solicitor; and, 6. That the contract be funded from the 840-841-7899 (Integrity Commissioner) in the amount of $23,323.00 ($17,299.00 + $6,023.80) and any future years be subject to Council approval of the annual operating budget; 7. That this item be placed on the May 26,

1. That the matter be

Whereas the City of Markham is home to a large community of Tamil diaspora with over 21,000 living in Markham; and Whereas The City of Markham’s Tamil community has made significant contributions to business, culture, and art in the City of Markham; and 12 Whereas the City of Markham acknowledges that during the Sri Lankan civil war thousands of Tamil civilians