General Committee Meeting

That the minutes of the November 4, 2025 General Committee meeting be confirmed.

That the memorandum dated December 2, 2025 entitled “Markham Delegation - The Ontario Honda Dealers Indy in Markham” be received; and, That Council approve attendance of a Markham delegation, including Mayor Frank Scarpitti and Councillor Andrew Keyes, at the Firestone Grand Prix of St. Petersburg, in St. Petersburg, Florida on February 28 - March 2, 2025; and, That Council approve attendance of Councillor Keyes at the Chevrolet Detroit Grand Prix on June 1, 2025; and, That Council approve a total cost of $7,000 for attendance at both events, to be funded from the Markham Indy Project Budget (083 5350 25407 005); and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for Q3 2025 be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated December 2 , 202 5 , titled “Status of Capital Projects as of September 30, 2025” be received; and, That the Projects completed with surplus funds over $100,000 or with over 50% of Budget remaining, as identified in Appendix 2a, be recommended for closure, and funds associated with these projects in the amount of $1,406,312 be transferred to the original sources of funding as identified in Appendix 2a; and, That the Projects Completed without surplus funds or with surplus funds under $100,000 or with less than 50% of Budget remaining, as identified on Appendix 2b, be recommended for closure, and funds associated with these projects in the amount of $879,316 be transferred to the original sources of funding as identified in Appendix 2b; and, That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $ 1,382,524 to the approved amount of $250,000; and, That the Engineering Capital Contingency Project be topped up from the Development Charges – City-Wide Hard Reserve by $85,443 to the approved amount of $100,000; and, That the Planning Capital Contingency Project be topped up from the Development Charges – Admin Capital Growth Studies Reserve by $567 to the approved amount of $500,000; and, That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $4,799 to the approved amount of $100,000; and, That the Waterworks Capital Cont

That the report titled “2025 Audit Planning Report” be received; and, That the 2025 Audit Planning Report for the year ending December 31, 2025, prepared by KPMG LLP, Chartered Accountants be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Award of Contract #210-T-25 Sanitary Waste Disposal, Sanitizing & Air Freshening Services at Various City Facilities” be received; and, That the contract be awarded to the lowest priced bidder, Citron Hygiene LP., for a term of two years in the estimated annual amount of $106,862.25 inclusive of HST as per the following: Year 1 - December 1, 2025 - November 30, 2026 - $ 106,862.25 Year 2 - December 1, 2026 - November 30, 2027 - $ 106,862.25 Total: $213,724.50; and, That the contract includes an option for the City (in its sole discretion) to extend the contract for up to four additional years to be exercised in one year periods. Pricing will be subject to CPI annual adjustment increases up to a maximum of 2%; and, That the Director of Sustainability & Asset Management and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional four years, in one year periods, subject to adoption of the annual operating budget and satisfactory performance; and, That the estimated annual amount of $106,862.25 (inclusive of HST) be funded from various operating accounts; and, That the operating shortfall of $3,172.35 in 2025 and $38,068.25 in 2026 (budget of $68,794.00 – cost of award of $106,862.25) be managed within impacted departments’ approved budget allocations and that any required adjustments in departmental budgets be incorporated as part of the 2027-2031 operating budgets subject to adoption; and, That the award

That the minutes and notes of the October 27, 2025 Markham Public Library Board be received for information purposes.

That the minutes and notes of the September 15 and October 20, 2025 Advisory Committee on Accessibility be received for information purposes.

That the minutes and notes of the May 29 and September 29, 2025 Markham Environmental Advisory Committee be received for information purposes.

That the minutes and notes of the November 25, 2024 German Mills Meadow & Natural Habitat Liaison Committee be received for information purposes.

That the report titled “Quality Management System Management Review” be received; and, That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Conveyance of lands to Region of York for Road Widening – along 16th Avenue between Woodbine Avenue and Kennedy Road” be received; That the following lands be declared surplus pursuant to By-law 178-96: (a) Block 141 on Plan 65M3036, comprising all of PIN 03750-0338; (b) Part Lot 16 Concession 4, designated as Part 6 65R-39525, comprising part of PIN 03067-0005; (c) Block 188 on Plan 65M-2879 designated as Parts 9 and 10 on 65R-39525, comprising all of PIN 03067-0193; (d) Block 187 on Plan 65M-2879, designated as Part 1 on 65R-39520, comprising all of PIN 03037-0192; (e) Part of Touraine Drive on Plan 65M-2879, designated as Part 4 on 65R-39520, comprising Part of PIN 03067-0219; (f) Part of Block 186 on Plan 65M-2879, designated as Part 1 on 65R-40964, comprising of Part of PIN 03067-0191(LT); (g) Part of Block 185 on Plan 65M-2879, designated as Part 2 on 65R-40964, comprising Part of PIN 03067-0190(LT); (h) Block 170 on Plan 65M2964, comprising all of PIN 03751-0079; (i) Block 171 on Plan 65M3026, comprising all of PIN 03750-0002; (j) Block 78 on Plan 65M3026, comprising all of PIN 03750-0341; (k) Part of Block 46 on Plan 65M4065, designated as Parts 2-4 on 65R41627, comprising part of PIN 03058-1180(LT); (l) Part of Block 44 on Plan 65M4065, designated as Parts 5, 6, 7, 8 on 65R41627, comprising part of PIN 03058-1178(LT); (m) Part of Block 58 on Plan 65M4065, designated as Parts 9 and 10 on 65R41627, comprising all of part of PIN 03058-1192(LT);

That the report entitled “Development Charge Prepayment – Neamsby Investments Inc.” be received; and, That Council authorize the Prepayment of Development Charges by Neamsby Investments Inc. in the amount of $12,811,922.48 subject to the criteria set out in this report; and, That Council authorize the Treasurer to execute an agreement and any and all necessary associated documents on behalf of the City for the prepayment of development charges pursuant to Section 27 of the Development Charges Act, 1997, SO 1997, c 27 , subject to terms and conditions satisfactory to the City Solicitor in consultation with the Treasurer; and, That Council authorize a fee of $10,000 plus HST for the preparation and administration of the agreement pursuant to Section 27 of the Development Charges Act ; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “The Ontario Honda Dealers Indy in Markham – Update on Project Funding” be received; and, That Council authorize staff to engage with Destination Markham Corporation (DMC) to establish a multi-year funding commitment in support of the Markham Indy Project, acknowledging the event as a strategic initiative to advance Markham’s stature as a premier destination for major sporting events; and, That Staff be directed to amend bylaw 2018-116 in a form substantially similar to Appendix A (attached), satisfactory to the City Solicitor, which imposes the Municipal Accommodation Tax (MAT) on the purchase of hotel accommodations within the City of Markham, which will increase the MAT rate from four percent (4%) to six percent (6%); that as part of a transition period, this change be to a limit of $1.2M per Hotel per annum at which time the MAT would not be charged for the remainder of the year; and that this transition period shall only apply to the 2026 and 2027 MAT remittance years; and further that this bylaw amendment shall come into effect April 1st, 2026; and , That Council authorize staff to continue to explore potential funding options and provide updates as required on opportunities that may support the Markham Indy Project over the term of the agreement; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That General Committee adjourn from confidential session at 11:41 AM and not report out on any matter.

1. That the report dated December 2, 2025, titled “Status of Capital Projects as of September 30, 2025” be received; and, 5 2. That the Projects completed with surplus funds over $100,000 or with over 50% of Budget remaining, as identified in Appendix 2a, be recommended for closure, and funds associated with these projects in the amount of $1,406,312 be transferred to the original sources of funding as identified in Appendix 2a; and, 3. That the Projects Completed without surplus funds or with surplus funds under $100,000 or with less than 50% of Budget remaining, as identified on Appendix 2b, be recommended for closure, and funds associated with these projects in the amount of $879,316 be transferred to the original sources of funding as identified in Appendix 2b; and, 4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $1,382,524 to the approved amount of $250,000; and, 5. That the Engineering Capital Contingency Project be topped up from the Development Charges – City-Wide Hard Reserve by $85,443 to the approved amount of $100,000; and, 6. That the Planning Capital Contingency Project be topped up from the Development Charges – Admin Capital Growth Studies Reserve by $567 to the approved amount of $500,000; and, 7. That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $4,799 to the approved amount of $100,000; and, 8. That the W

1. That the report entitled “Award of Contract #210-T-25 Sanitary Waste Disposal, Sanitizing & Air Freshening Services at Various City Facilities” be received; and, 2. That the contract be awarded to the lowest priced bidder, Citron Hygiene LP., for a term of two years in the estimated annual amount of $106,862.25 inclusive of HST as per the following: o Year 1 - December 1, 2025 - November 30, 2026 - $ 106,862.25 7 o Year 2 - December 1, 2026 - November 30, 2027 - $ 106,862.25 o Total: $213,724.50; and, 3. That the contract includes an option for the City (in its sole discretion) to extend the contract for up to four additional years to be exercised in one year periods. Pricing will be subject to CPI annual adjustment increases up to a maximum of 2%; and, 4. That the Director of Sustainability & Asset Management and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional four years, in one year periods, subject to adoption of the annual operating budget and satisfactory performance; and, 5. That the estimated annual amount of $106,862.25 (inclusive of HST) be funded from various operating accounts; and, 6. That the operating shortfall of $3,172.35 in 2025 and $38,068.25 in 2026 (budget of $68,794.00 – cost of award of $106,862.25) be managed within impacted departments’ approved budget allocations and that any required adjustments in departmental budgets be incorporated as part of the 2027- 2031 operating budgets subject to ado

1. That the report titled “Quality Management System Management Review” be received; and, 9 2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Conveyance of lands to Region of York for Road Widening – along 16th Avenue between Woodbine Avenue and Kennedy Road” be received; 2. That the following lands be declared surplus pursuant to By-law 178-96: (a) Block 141 on Plan 65M3036, comprising all of PIN 03750-0338; (b) Part Lot 16 Concession 4, designated as Part 6 65R-39525, comprising part of PIN 03067-0005; (c) Block 188 on Plan 65M-2879 designated as Parts 9 and 10 on 65R-39525, comprising all of PIN 03067-0193; (d) Block 187 on Plan 65M-2879, designated as Part 1 on 65R-39520, comprising all of PIN 03037-0192; (e) Part of Touraine Drive on Plan 65M-2879, designated as Part 4 on 65R- 39520, comprising Part of PIN 03067-0219; (f) Part of Block 186 on Plan 65M-2879, designated as Part 1 on 65R-40964, comprising of Part of PIN 03067-0191(LT); (g) Part of Block 185 on Plan 65M-2879, designated as Part 2 on 65R-40964, comprising Part of PIN 03067-0190(LT); (h) Block 170 on Plan 65M2964, comprising all of PIN 03751-0079; (i) Block 171 on Plan 65M3026, comprising all of PIN 03750-0002; (j) Block 78 on Plan 65M3026, comprising all of PIN 03750-0341; (k) Part of Block 46 on Plan 65M4065, designated as Parts 2-4 on 65R41627, comprising part of PIN 03058-1180(LT); 10 (l) Part of Block 44 on Plan 65M4065, designated as Parts 5, 6, 7, 8 on 65R41627, comprising part of PIN 03058-1178(LT); (m) Part of Block 58 on Plan 65M4065, designated as Parts 9 and 10 on 65R41627, comprising all of part of PIN 03058

1. That the report entitled “The Ontario Honda Dealers Indy in Markham – Update on Project Funding” be received; and, 2. That Council authorize staff to engage with Destination Markham Corporation (DMC) to establish a multi-year funding commitment in support of the Markham Indy Project, acknowledging the event as a strategic initiative to advance Markham’s stature as a premier destination for major sporting events; and, 13 3. That Staff be directed to amend bylaw 2018-116 in a form substantially similar to Appendix A (attached), satisfactory to the City Solicitor, which imposes the Municipal Accommodation Tax (MAT) on the purchase of hotel accommodations within the City of Markham, which will increase the MAT rate from four percent (4%) to six percent (6%); that as part of a transition period, this change be to a limit of $1.2M per Hotel per annum at which time the MAT would not be charged for the remainder of the year; and that this transition period shall only apply to the 2026 and 2027 MAT remittance years; and further that this bylaw amendment shall come into effect April 1st, 2026; and, 4. That Council authorize staff to continue to explore potential funding options and provide updates as required on opportunities that may support the Markham Indy Project over the term of the agreement; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.