General Committee Meeting

That the minutes of the September 16, 2019 General Committee meeting be confirmed.

That the presentation provided by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “Report of the Auditor General – Asset Management Audit” be received; and, That the report prepared by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “City of Markham – Asset Management Audit” be received; and further, That staff be authorized and directed to proceed with the implementation of the management response as outlined in the Auditor's presentation.

That the presentation entitled "2019 Integrated Leisure Master Plan Update" be received; and, That the report entitled “Approval of the 2019 Integrated Leisure Master Plan Update” be received; and, That staff be directed to report back to General Committee before the end of November 30, 2019 for approval of the ILMP with any further feedback received considering the plan from Members of Council; and, That Council direct the Commissioner of Community and Fire Services to incorporate the ILMP into annual Business Planning, Capital and Operating Budget processes and to report progress annually to Council; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes of the May 13, 2019, June 17, 2019 and July 29, 2019 Advisory Committee on Accessibility meeting be received for information purposes.

That the minutes of the May 15, 2019 and June 19, 2019 Animal Care Committee meeting be received for information purposes.​

​ That the minutes of the June 20, 2019 Markham Environmental Advisory Committee meeting be received for information purposes.

​ That the minutes of the May 29, 2019, June 19, 2019, July 10, 2019, July 24, 2019 and August 7, 2019 Markham-Milliken Children's Festival Committee meeting be received for inform ation purp oses.​

​ That the minutes of the July 8, 2019 Special Markham Public Library Board meeting be received for information purposes.

That the minutes of the May 6, 109 and June 3, 2019 Race Relations Committee meeting be received for information purposes.

That the minutes of the June 19, 2019, July 9, 2019, August 1, 2019 and August 7, 2019 Waste Diversion Committee meeting be received for information purposes.

That the report entitled “Award of Request for Proposal 011-R-19 Markham Public Library Material and Processing Services” be received; and, That the contract for Markham Public Library Material and Processing Services be awarded to the highest ranked / lowest priced bidder, Library Services Centre (LSC); and That the term of the contract is for three (3) years with an option to renew for an additional two (2) one year periods in the total annual award amount of $1,598,193.31 (inclusive of HST); 2020 - $1,598,193.31* 2021 - $1,598,193.31* 2022 - $1,598,193.31* 2023 - $1,598,193.31** 2024 - $1,598,193.31 ** Total: $7,990,966.55 *For the three (3) year contract term (January 1, 2020 – December 31, 2022), costs will be at the same itemized pricing. **The two (2) optional renewal years (January 1, 2023 – December 31, 2024), costs will be adjusted based on the Consumer Price Index for All Items Toronto for the twelve (12) month period ending December in the applicable year. 2021 - 2024 is subject to Council approval; and, That the contract in 2020 be funded from the 2020 project for Library Collections, subject to Council approval of the 2020 Capital Budget. Any future years 2021 – 2024 will be subject to Council approval of the annual budget; and, That the Director of Library Administration & Operational Support, and Senior Manager of Procurement & Accounts Payable be authorized to exercise the option to renew the contract in years 4 and 5 subject to performance and Council approv

That the report entitled “Memorandum of Understanding regarding Administrative Monetary Penalties” be received; and, That the Mayor and Clerk be authorized to execute a Memorandum of Understanding with the Region of York for the enforcement of parking infractions on Regional roads under the City’s AMP system in a form satisfactory to the City Solicitor.

That the presentation entitled “2020 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the November 5th Public Consultation meeting; and, That the report entitled “2020 Water/Wastewater Rate” be received; and, That Staff be authorized to hold a public meeting on November 5, 201 9 at 6 : 30 p.m. in the Council Chamber at the Civic Centre to gather resident feedback on the proposed 20 20 water/wastewater rate increase of $0.3 500 /m 3 from $4. 4680 /m 3 to $4. 81 80/m 3 ; and , That feedback received at the public meeting along with the proposed 20 20 water/wastewater rate be put forward for consideration by Council at the November 13th Council meeting; and further , That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “2020 Recreation User Fee - Market Analysis” be received; and, That the 2020 Recreation Services additional user fees and permit increases based on market analysis be approved; and, That a $1.86 per hour increase, in addition to the Council approved increase, be applied to Adult Artificial Turf rentals be approved starting January 2020; and, That the Non Prime Ice Arena fee be lowered to $165.00, so that the fee matches the average rate amongst municipal comparators, and be approved starting January 2020; and, That a $6.00 per hour increase, in addition to the Council approved increase to the Aquatics Competitive Club community pool rental fee, be applied annually until the rental fee reaches the average rate amongst municipal comparators and be approved starting September 2020; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

WHEREAS all Canadians have the right to live in clean, healthy and resilient communities, free of litter and single-use plastic-related pollution; and WHEREAS decades of over-consumption of single-use plastics have led to a global environmental crisis with millions of tonnes of single-use plastics annually polluting our communities and waterways; and WHEREAS most litter found during Canadian shoreline clean-ups include plastic bottles and caps, beverage cups and lids, shopping bags, straws, stir sticks, cutlery, take-out containers, etc.; and WHEREAS single-use plastics are problematic because they slowly breakdown in the environment and are consumed by wildlife and marine life with profoundly negative impacts to our food chain and ultimately human health; and WHEREAS the majority of single-use plastics originate from retail stores, food premises such as restaurants and grocery stores, convenience shops, beer & liquor outlets, temporary event vendors, etc.; and WHEREAS businesses that supply or offer single-use plastics do not factor in the total life-cycle environmental costs of these items, such as litter clean-up and disposal, as well as their toxic impact on humans, wildlife, marine life, soil, and water; and WHEREAS in a recent national poll conducted by Friends of the Earth, 80 percent of Canadians support a ban on the production and use of single-use disposable plastic containers and packaging; and WHEREAS the Canadian and Ontario governments have announced their inten

That staff be directed to report to General Committee with an cost estimate for the proposed intersection configuration for Robinson Street/George Street/Washington Street and Joseph Street.

1. That the General Committee meeting of October 21, 2019 (from 9:30AM to 3:00 PM) be moved to October 22, 2019 (from 9:30 AM to 3:00 PM); and, 2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That the General Committee Meeting adjourn at 2.53 PM.

6 1. That the minutes of the May 13, 2019, June 17, 2019 and July 29, 2019 Advisory Committee on Accessibility meeting be received for information purposes.

1. That the report entitled “Award of Request for Proposal 011-R-19 Markham Public Library Material and Processing Services” be received; and, 2. That the contract for Markham Public Library Material and Processing Services be awarded to the highest ranked / lowest priced bidder, Library Services Centre (LSC); and 3. That the term of the contract is for three (3) years with an option to renew for an additional two (2) one year periods in the total annual award amount of $1,598,193.31 (inclusive of HST);2020 - $1,598,193.31*2021 - $1,598,193.31*2022 - $1,598,193.31*2023 - $1,598,193.31**2024 - $1,598,193.31**Total: $7,990,966.55*For the three (3) year contract term (January 1, 2020 – December 31, 2022), costs will be at the same itemized pricing.**The two (2) optional renewal years (January 1, 2023 – December 31, 2024), costs will be adjusted based on the Consumer Price Index for All Items Toronto for the twelve (12) month period ending December in the applicable year. 2021 - 2024 is subject to Council approval; and, 4. That the contract in 2020 be funded from the 2020 project for Library Collections, subject to Council approval of the 2020 Capital Budget. Any future years 2021 – 2024 will be subject to Council approval of the annual budget; and, 5. That the Director of Library Administration & Operational Support, and Senior Manager of Procurement & Accounts Payable be authorized to exercise the option to renew the contract in years 4 and 5 subject to performance and Council

9 1. That the report entitled “Memorandum of Understanding regarding Administrative Monetary Penalties” be received; and, 2. That the Mayor and Clerk be authorized to execute a Memorandum of Understanding with the Region of York for the enforcement of parking infractions on Regional roads under the City’s AMP system in a form satisfactory to the City Solicitor.

1. That the presentation entitled “2020 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the November 5th Public Consultation meeting; and, 2. That the report entitled “2020 Water/Wastewater Rate” be received; and, 3. That Staff be authorized to hold a public meeting on November 5, 2019 at 6:30 p.m. in the Council Chamber at the Civic Centre to gather resident feedback on the proposed 2020 water/wastewater rate increase of $0.3500/m3 from $4.4680/m3 to $4.8180/m3; and, 4. That feedback received at the public meeting along with the proposed 2020 water/wastewater rate be put forward for consideration by Council at the November 13th Council meeting; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 10

1. That the report entitled “2020 Recreation User Fee - Market Analysis” be received; and, 2. That the 2020 Recreation Services additional user fees and permit increases based on market analysis be approved; and, 3. That a $1.86 per hour increase, in addition to the Council approved increase, be applied to Adult Artificial Turf rentals be approved starting January 2020; and, 4. That the Non Prime Ice Arena fee be lowered to $165.00, so that the fee matches the average rate amongst municipal comparators, and be approved starting January 2020; and, 5. That a $6.00 per hour increase, in addition to the Council approved increase to the Aquatics Competitive Club community pool rental fee, be applied annually until the rental fee reaches the average rate amongst municipal comparators and be approved starting September 2020; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 11

That staff be directed to report to General Committee with an cost estimate for the proposed intersection configuration for Robinson Street/George Street/Washington Street and Joseph Street. 14

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters: 15