Council Meeting

That the Minutes of the Council Meeting held on March 8, 2022, be adopted.

That the request for the City of Markham to complete the Municipal Information Form be received for information and be processed accordingly.

That the communication regarding "Preventing a Significant Economic Loss for Ontario", dated March 11, 2022, from Regional Councillor Jim Jones be received. (Item 8.3.1., Report No. 12)

That the following proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: Multiple Sclerosis Awareness Day - May 25, 2022 That the following new request for proclamation be approved and added to the Five-Year Proclamations List approved by Council: Year of the Garden - 2022 That the following new request for proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received and added to the Five-Year Proclamations List approved by Council: Multiple Myeloma Awareness Day - March 31, 2022

That the report of the Development Services Committee be received & adopted. (Items 1 and 2):

That the report entitled “City-wide Parking Strategy Terms of Reference” be received; and, That the Terms of Reference outlined in this report be endorsed; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the Report entitled “INTERIM REPORT, Applications by 1107656 Ontario Inc. (Times Group) for Official Plan and Zoning By-law Amendments to permit six (6) high rise apartment buildings along the west side of South Park Road, south of Highway 7, File No. PLAN 20 128679 (Ward 8)", be received; and, That pursuant to Section 34(17) of the Planning Act, no further notice is required for the changes in the zoning by-law since the May 11, 2021, statutory Public Meeting; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the General Committee be received & adopted, save and except for Item No. 8.2.6:

That the report titled “2021 Year-End Review of Operations ” be received; and, That the City’s 2021 net operations favourable variance be transferred as follows, as per the approved Financial Planning and Budgeting Policy: $0.69M to the Corporate Rate Stabilization Reserve to achieve a balance equal to 15% of the local tax levy; $3.15M to balance the 2022 Operating Budget $3.15M to the Corporate Rate Stabilization Reserve to provide advance funding for the projected 2023 to 2024 Operating Budget requirements; $0.65M provision for future tax adjustments; The remaining $14.94M to the Life Cycle Capital Replacement and Capital Reserve Fund; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “2021 Summary of Remuneration and Expenses for Councillors and Appointees to Boards” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Annual Water Quality Report (January-December 2021)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and, That the Annual 2021 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002 , be received; and, That Council acknowledge that staff posted the Annual 2021 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2022 as per regulations; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled” Amendment of Environmental Services Fees” be received; and, That Council authorize staff to increase the proposed fees outlined in Attachment “A‟ for services provided by the Environmental Services Department including increases to existing waterworks meter fees for subdivision agreements, infill homes, industrial, commercial & institutional properties, as well as developer waste fees for new home and multi-residential unit recycling kits effective April 1, 2022; and, That new fees be approved for Residential Infill background information requests, and new service connection application reviews, effective April 1, 2022; and, That By-Law No. 2002-276 be amended to update the user fees set under “Community Services – Water‟, and “Community Service – Waste” sections of Schedule A, with fees outlined in Attachment “A‟; and, That the By-Law No. 2002-276 be amended by deleting the following requirements: “ Supply water meter and remote readout device. Water Meter must be installed by purchaser’s licensed plumber . Installation costs are the responsibility of the purchaser ” ; and “ Please Note: Water meters over 1" must be installed by a licensed plumber . ICI installation cost is the responsibility of the purchaser ; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2022-25)

That the report and presentation entitled "City of Markham Report of the Auditor General Accessibility Audit", and "City of Markham AODA Accessibility Compliance Review", be received.

That the presentation entitled “160 Dudley Capital Projects, March 21, 2022” be received; and, That the deputations at the March 23, 2022 General Committee from from Evelin Ellison and Jo Honsie be received; and, That the site of 160 Dudley Ave. and proposed concept design of the Dudley Markham Fire Station be approved; and, That staff provide a conceptual design of how recreation and greenspace facilities will be accommodated on the site; and, That Staff proceed with detailed design development to tender ready documents; and, That the goal of achieving LEED Silver Certification be established for this project and Staff be authorized to consider LEED Gold if it can be achieved within budget; and, That the tendering process for Architectural/ Engineering design services be waived, in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and, That Staff be authorized to award the contract for Architectural/ Engineering design services to Ron Awde Architect in the amount of $451,773.70 (inclusive of HST impact); and, That Staff be authorized to proceed with pre-qualifying bidders and issuing the construction tender; and, That a new 2022 capital project be established for the Design and Construction of the Dudley Fire Station in the amount of $7,569,200 (inclusive of the HST impact), and that the project be funded from the Development

That the report of the Special Development Services Committee be received & adopted. (1 Item):

That the report of the Development Services Public Meeting be received & adopted. (1 Item):

That the Development Services Commission report dated February 7, 2022, entitled “Preliminary Report. Kenneth Vopni & Andrea Conlon c/o Gregory Design Group (Shane Gregory), Zoning By-law Amendment, 36 Washington Street (Ward 4) to permit the Severance of the Property to create a New Building Lot, and the Construction of a new Detached Infill Dwelling PLAN 21 127477” be received; and, That the Record of the Public Meeting held on March 22, 2022, with respect to the proposed amendments to By-law 1229 be received; That the application by Kenneth Vopni & Andrea Conlon c/o Gregory Design Group (Shane Gregory) to amend By-law 1229 be approved; and further, That the proposed amendment to By-law 1229 be enacted without further notice; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the General Committee be received & adopted, save and except for Item No. 8.5.5.

That the report entitled “162-T-13 Pavement Preservation and Surface Treatment Contract Extension” be received; and, That the contract for Pavement Preservation and Surface Treatment be extended for one (1) year with an option to extend for an additional one (1) year to Miller Paving Limited in the estimated value of $1,459,718.13 inclusive of HST; January 1 – December 31, 2022 - $759,718.13 January 1 – December 31, 2023 - $700,000.00* *Subject to CPI All Items Canada for the twelve (12) month period ending December; and, That the award be funded from the capital accounts outlined in the Financial Considerations section with 2023 subject to Council approval; and, That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state: (c) When the extension of an existing Contract would prove more cost-effective or beneficial; and, (g) Where it is in the City’s best interest not to solicit a competitive bid; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “098-T-18 Pavement Markings Contract Extension” be received; and, That the contract for Pavement Markings be extended for one (1) year with an option to extend for an additional one (1) year to Guild Electric Ltd. in the estimated value of $975,454.90 inclusive of HST; January 1 – December 31, 2022 - $487,727.45 January 1 – December 31, 2023 - $487,727.45* *Subject to CPI All Items Ontario for the twelve (12) month period ending October; and, That the award be funded from the various capital and operating accounts outlined in the Financial Considerations section; and, The budget shortfall of $45,224.45 will be reported as an unfavourable variance at year end in the 2022 operating results and will be adjusted accordingly in the 2023 Operating budget; and, That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state: (c) When the extension of an existing Contract would prove more cost-effective or beneficial; and, (g) Where it is in the City’s best interest not to solicit a competitive bid; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “239-T-21 Supply and Delivery of One (1) Cube Van Camera Truck” be received; and, That the contract for the supply and delivery of one (1) cube van camera truck be awarded to the lowest priced bidder, JD Brule Equipment, in the amount of $403,090.69, inclusive of HST; and, That the award in the amount of $403,090.69 be funded from project #22171 Corporate Fleet Replacement – Waterworks (account 057-6150-22171-005) with a budget available of $389,179.00; and, That the budget shortfall in the amount of $13,911.69 ($403,090.69 - $389,179.00) be funded from the Waterworks Reserve Fund; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “ Consulting Services for the Corporate Administrative Monetary Penalty System Expansion, Residential Infill Development Services Delivery Review and By-law Enforcement Service Delivery Review ” be received; and, That the tendering process for Consulting Services for the Corporate Administrative Monetary Penalty System Expansion, Residential Infill Development Services Delivery Review and By-law Enforcement Service Delivery Review” be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and, That the contract for Consulting Services be awarded to WSCS Consulting Incorporated in the amount of $317,822.94 ($136,221.02 + $96,439.99 + $85,161.93) inclusive of HST: Corporate Administrative Monetary Penalty System Expansion - $136,221.02 Residential Infill Development Services Delivery Review - $96,439.99 By-law Enforcement Service Delivery Review - $85,161.93 That the award amount of $317,822.94 be funded from the following accounts: Account number 005-1600106 “Expanded AMPS set up” - $136,221.02 Account number 600-101-5699-22306 “Residential Infill Development Strategy” - $111,936.00 Account number 327-101-5699-22307 “By-law Enforcement Service Delivery Review” - $100,080.00; and, That Staff be authorized to engage WSCS Consulting Incorporated following General Committee approval to commence the proj

That Members of Council have the option to attend Council and Standing Committee meetings in-person beginning the week of May 9, 2022 ; and, That, prior to the May 9, 2022 General Committee meeting, Members of Council be given an opportunity to see what the in-person user experience will be with respect to in-person attendance; and further, That staff be authorized to do all things necessary to give effect to this resolution.

That the memorandum titled “Submission for Funding to Infrastructure Canada’s Active Transportation Fund” be received for information; and, That staff be authorized to do all things necessary to give effect to this resolution.

That the confidential presentation on a proposed or pending acquisition or disposition of land by the City or local board; (3565 19th Avenue - Ward 2); be received, and, That the City of Markham request the Minister of Municipal Affairs and Housing issue a Minister’s Zoning Order to permit sports and education institutions and facilities, dormitories, private schools and ancillary uses at 3565 19th Avenue; and, That the Ministry of Municipal Affairs and Housing be requested to provide the City of Markham with an opportunity to review and comment on the draft Minister’s Zoning Order; and further; That staff be authorized to do all things necessary to give effect to this resolution.

That the rules of procedure be waived in order to introduce a motion regarding the proposed demolition of houses located at 48 and 50 Snider Driver.

Whereas in 2015 Metrolinx purchased two residential properties; 48 and 50 Snider Drive to accommodate a realignment of the road and any requirements for the at-grade crossing; and, Whereas the local community was not supportive of the realignment of Snider Drive; and, Whereas Metrolinx has recently informed the City of Markham of their intention to demolish the two homes and leave the land vacant; and, Whereas Metrolinx is still evaluating how much of the land might be ultimately required for the final configuration of the crossing; and, Whereas the City of Markham Fire and Emergency Services has confirmed that the alignment of Snider Drive does not negatively impact Fire and Emergency Services; and, Whereas all levels of government and community agencies acknowledge the housing crisis; and, Whereas the homes at 48 and 50 Snider Drive are in need of renovations of approximately $225,000 per dwelling, an amount that is not considered unreasonable; and, Whereas the City of Markham owns the land to the south of the subject properties including a pathway through Cedar Valley Park, and that the demolition of the two homes situated at the end of a residential street creating 2 vacant lots is unnecessary and in-appropriate; Now therefore be it resolved that the City of Markham request Metrolinx to re-evaluate their intention to demolish the two houses and request that they be donated to York Region or a non-profit organization to be used for housing or to place the two homes up for

That By-law 2022-25 be given three readings and enacted.

That By-law 2022-24 be given three readings and enacted. Three Readings BY-LAW 2022-24 - A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF MARCH 29, 2022.

3 1. That the request for the City of Markham to complete the Municipal Information Form be received for information and be processed accordingly.

1. That the following proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: a. Multiple Sclerosis Awareness Day - May 25, 2022 2. That the following new request for proclamation be approved and added to the Five-Year Proclamations List approved by Council: a. Year of the Garden - 2022 3. That the following new request for proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received and added to the Five-Year Proclamations List approved by Council: a. Multiple Myeloma Awareness Day - March 31, 2022

1. That the report titled “2021 Year-End Review of Operations” be received; and, 2. That the City’s 2021 net operations favourable variance be transferred as follows, as per the approved Financial Planning and Budgeting Policy: a. $0.69M to the Corporate Rate Stabilization Reserve to achieve a balance equal to 15% of the local tax levy; b. $3.15M to balance the 2022 Operating Budget c. $3.15M to the Corporate Rate Stabilization Reserve to provide advance funding for the projected 2023 to 2024 Operating Budget requirements; d. $0.65M provision for future tax adjustments; e. The remaining $14.94M to the Life Cycle Capital Replacement and Capital Reserve Fund; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7 1. That the report titled “2021 Summary of Remuneration and Expenses for Councillors and Appointees to Boards” be received; and, 2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled” Amendment of Environmental Services Fees” be received; and, 2. That Council authorize staff to increase the proposed fees outlined in Attachment “A‟ for services provided by the Environmental Services 8 Department including increases to existing waterworks meter fees for subdivision agreements, infill homes, industrial, commercial & institutional properties, as well as developer waste fees for new home and multi-residential unit recycling kits effective April 1, 2022; and, 3. That new fees be approved for Residential Infill background information requests, and new service connection application reviews, effective April 1, 2022; and, 4. That By-Law No. 2002-276 be amended to update the user fees set under “Community Services – Water‟, and “Community Service – Waste” sections of Schedule A, with fees outlined in Attachment “A‟; and, 5. That the By-Law No. 2002-276 be amended by deleting the following requirements: “Supply water meter and remote readout device. Water Meter must be installed by purchaser’s licensed plumber. Installation costs are the responsibility of the purchaser”; and “Please Note: Water meters over 1" must be installed by a licensed plumber. ICI installation cost is the responsibility of the purchaser; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2022-25)

9 1. That the presentation entitled “160 Dudley Capital Projects, March 21, 2022” be received; and, 2. That the deputations at the March 23, 2022 General Committee from from Evelin Ellison and Jo Honsie be received; and, 3. That the site of 160 Dudley Ave. and proposed concept design of the Dudley Markham Fire Station be approved; and, 4. That staff provide a conceptual design of how recreation and greenspace facilities will be accommodated on the site; and, 5. That Staff proceed with detailed design development to tender ready documents; and, 6. That the goal of achieving LEED Silver Certification be established for this project and Staff be authorized to consider LEED Gold if it can be achieved within budget; and, 7. That the tendering process for Architectural/ Engineering design services be waived, in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and, 8. That Staff be authorized to award the contract for Architectural/ Engineering design services to Ron Awde Architect in the amount of $451,773.70 (inclusive of HST impact); and, 9. That Staff be authorized to proceed with pre-qualifying bidders and issuing the construction tender; and, 10. That a new 2022 capital project be established for the Design and Construction of the Dudley Fire Station in the amount of $7,569,200 (inclusive of the HST impact), and that the projec

17 1. That the Development Services Commission report dated February 7, 2022, entitled “Preliminary Report. Kenneth Vopni & Andrea Conlon c/o Gregory Design Group (Shane Gregory), Zoning By-law Amendment, 36 Washington Street (Ward 4) to permit the Severance of the Property to create a New Building Lot, and the Construction of a new Detached Infill Dwelling PLAN 21 127477” be received; and, 2. That the Record of the Public Meeting held on March 22, 2022, with respect to the proposed amendments to By-law 1229 be received; 3. That the application by Kenneth Vopni & Andrea Conlon c/o Gregory Design Group (Shane Gregory) to amend By-law 1229 be approved; and further, 4. That the proposed amendment to By-law 1229 be enacted without further notice; and further, 5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “162-T-13 Pavement Preservation and Surface Treatment Contract Extension” be received; and, 2. That the contract for Pavement Preservation and Surface Treatment be extended for one (1) year with an option to extend for an additional one (1) year to Miller Paving Limited in the estimated value of $1,459,718.13 inclusive of HST; 18 a. January 1 – December 31, 2022 - $759,718.13 b. January 1 – December 31, 2023 - $700,000.00**Subject to CPI All Items Canada for the twelve (12) month period ending December; and, 3. That the award be funded from the capital accounts outlined in the Financial Considerations section with 2023 subject to Council approval; and, 4. That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state: a. (c) When the extension of an existing Contract would prove more cost-effective or beneficial; and, b. (g) Where it is in the City’s best interest not to solicit a competitive bid; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “098-T-18 Pavement Markings Contract Extension” be received; and, That the contract for Pavement Markings be extended for one (1) year with an option to extend for an additional one (1) year to Guild Electric Ltd. in the estimated value of $975,454.90 inclusive of HST; a. January 1 – December 31, 2022 - $487,727.45 b. January 1 – December 31, 2023 - $487,727.45* *Subject to CPI All Items Ontario for the twelve (12) month period ending October; and, 2. That the award be funded from the various capital and operating accounts outlined in the Financial Considerations section; and, 19 3. The budget shortfall of $45,224.45 will be reported as an unfavourable variance at year end in the 2022 operating results and will be adjusted accordingly in the 2023 Operating budget; and, 4. That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state: a. (c) When the extension of an existing Contract would prove more cost-effective or beneficial; and, b. (g) Where it is in the City’s best interest not to solicit a competitive bid; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “ Consulting Services for the Corporate Administrative Monetary Penalty System Expansion, Residential Infill Development Services Delivery Review and By-law Enforcement Service Delivery Review ” be received; and, 2. That the tendering process for Consulting Services for the Corporate Administrative Monetary Penalty System Expansion, Residential Infill Development Services Delivery Review and By-law Enforcement Service Delivery Review” be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and, 3. That the contract for Consulting Services be awarded to WSCS Consulting Incorporated in the amount of $317,822.94 ($136,221.02 + $96,439.99 + $85,161.93) inclusive of HST: o Corporate Administrative Monetary Penalty System Expansion - $136,221.02 o Residential Infill Development Services Delivery Review - $96,439.99 o By-law Enforcement Service Delivery Review - $85,161.93 4. That the award amount of $317,822.94 be funded from the following accounts: o Account number 005-1600106 “Expanded AMPS set up” - $136,221.02 o Account number 600-101-5699-22306 “Residential Infill Development Strategy” - $111,936.00 o Account number 327-101-5699-22307 “By-law Enforcement Service Delivery Review” - $100,080.00; and, 21 5. That Staff be authorized to engage WSCS Consulting Incorporated following General Committee

23 1. That the confidential presentation on a proposed or pending acquisition or disposition of land by the City or local board; (3565 19th Avenue - Ward 2); be received, and, 2. That the City of Markham request the Minister of Municipal Affairs and Housing issue a Minister’s Zoning Order to permit sports and education institutions and facilities, dormitories, private schools and ancillary uses at 3565 19th Avenue; and, 3. That the Ministry of Municipal Affairs and Housing be requested to provide the City of Markham with an opportunity to review and comment on the draft Minister’s Zoning Order; and further; 4. That staff be authorized to do all things necessary to give effect to this resolution.

Whereas in 2015 Metrolinx purchased two residential properties; 48 and 50 Snider Drive to accommodate a realignment of the road and any requirements for the at-grade crossing; and, 24 Whereas the local community was not supportive of the realignment of Snider Drive; and, Whereas Metrolinx has recently informed the City of Markham of their intention to demolish the two homes and leave the land vacant; and, Whereas Metrolinx is still evaluating how much of the land might be ultimately required for the final configuration of the crossing; and, Whereas the City of Markham Fire and Emergency Services has confirmed that the alignment of Snider Drive does not negatively impact Fire and Emergency Services; and, Whereas all levels of government and community agencies acknowledge the housing crisis; and, Whereas the homes at 48 and 50 Snider Drive are in need of renovations of approximately $225,000 per dwelling, an amount that is not considered unreasonable; and, Whereas the City of Markham owns the land to the south of the subject properties including a pathway through Cedar Valley Park, and that the demolition of the two homes situated at the end of a residential street creating 2 vacant lots is unnecessary and in-appropriate; Now therefore be it resolved that the City of Markham request Metrolinx to re- evaluate their intention to demolish the two houses and request that they be donated to York Region or a non-profit organization to be used for housing or to place the two homes up