Council Meeting

That the Minutes of the Council Meeting held on May 26, 2020, be adopted.

That the memorandum entitled “Construction of the East Markham Works Yard at 10192 Ninth Line – General Committee June 1, 2020 Follow Up” be received. (See Item 8.2.3, Report 17 for Council's decision on this matter.)

That the report of the Development Services Committee be received & adopted. (Items 1 to 5):

That the report entitled “Commercial Façade Improvement Grant Program for 2020”, dated May 25, 2020 be received; and, That Council supports a matching grant of up to $10,000.00 for the re-conditioning of the historic wooden tongue and groove exterior cladding and the replication of the wooden recessed paneled entrance doors for 10137 Woodbine Ave.; and, That the identified grants be funded from the Commercial Façade Improvement Program Account (620-101-5699-20018 ) which has a budget of $20,000.00 for the year 2020; and, That the remaining budget of $10,000 ($20,000-$10,000) be returned to the original funding source; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Designated Property Grant Applications -2020” , dated May 25, 2020, be received; and, That Designated Property Grants for 2020 be approved in the amounts noted for the following properties, totaling $24,940.53, provided that the applicants comply with eligibility requirements of the program; 15 Colborne Street, Thornhill-up to $2,774.15 for repairs to the cedar shingle roof and the brick chimney as already approved by the City; 17 Euclid Street, Unionville- up to $1,694.48 for the installation of two historically authentic wooden second storey windows; 8 David Gohn Circle, Markham Heritage Estates-up to $7,500.00 for installation of a new cedar shingle roof; 10 David Gohn Circle, Markham Heritage Estates –up to $5,000.00 for the reconstruction of brick veneered dummy chimneys; 16 George Street, Markham Village-up to $5,000.00 for repairs to the floor deck and railings of the historic veranda and re-conditioning of more of the historic windows; 309 Main Street North, Markham Village-up to $2,971.90 for the reconditioning of three historic wooden windows. That the grants be funded through the Designated Heritage Property Grant Project Fund, Account 620-101-5699-20017 ($30,000.00 available for 2020); and, That the remaining budget in the amount of $5,059.47 ($30,000 - $24,940.53), as well as any un-used budget on approved projects, be returned to the original funding source; and further, That Staff be authorized and directed to do all things necessary t

That the report entitled “Proposed Amendments to By-law 2005-104 - A By-law to Prohibit the Use of Land or the Erection of Buildings unless Municipal Services are Available ”, be received; and, That the proposed amendments to By-law 2005-104 as outlined in Attachment 'A' of the report be enacted; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2020-48)

That the report dated May 25, 2020 entitled “Yonge North Subway Extension Intensification Analysis” be received; and, That this report be officially forwarded to Metrolinx for consideration and input to the initial business case for the Yonge North Subway Extension; and, That Metrolinx be invited to Development Services Committee to present the development of their initial business case prior to finalization and adoption by their Board; and, That upon approval of the initial Metrolinx business plan by their Board, Markham staff report to Development Services Committee on the scope of a Yonge Corridor Secondary Plan and appropriate funding; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled "Feasibility Study and Detailed Design of Floodplain Reduction Works for Lands Located in the Little Rouge Creek Subwatershed West of McCowan Road (Ward 6)" be received; and, That staff be directed to work with the owners of the lands municipally known as 11142 McCowan Road, Markham and 11270 McCowan Road, Markham (“Adjacent Land Owners”) and cost share the fees for completing the technical studies and detailed design components of the flood reduction work, and, That the Adjacent Land Owners upfront the City’s share of the cost for completing the technical studies and the detailed design components of the project in the amount of approximately $87,380, inclusive of HST impact, and that the City reimburse the Adjacent Land Owners through a future Capital Budget, tentatively in 2023, and, That the Mayor and Clerk be authorized to execute a Cost Sharing Agreement with the Adjacent Land Owners for the feasibility study, detailed design cost and other matters relating to the project in a form satisfactory to the Commissioner of Development Services and the City Solicitor; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the General Committee be received & adopted, save and except for Item 8.2.4. (See Item 8.2.4. for Council's decision on this matter).

That the report entitled “ External Audit Services Contract Extension ” be received; and, That the contract for the five year fiscal period commencing with the 2020 audit and ending with the 2024 audit be awarded to KPMG LLP Chartered Accountants in annual amount of $91,737.00 inclusive of HST with a 1% increase in years 2–5 (2021 – 2024); and, That the contract include examination and review of the records and conduct audit of the financial statements prepared in accordance with Canadian accounting standards for the public sector of The Corporation of the City of Markham, The Corporation of the City of Markham Trust Fund, City of Markham Public Library Board, Old Markham Village Business Improvement Area (MBIA), and Unionville Business Improvement Area (UBIA); and, That the contract include examination and review of the records and conduct audit of the financial statements prepared in accordance with Canadian accounting standards for not-for-profit organizations (“ASNPO”) Varley-McKay Art Foundation, The Friends of Markham Museum Foundation, and The Markham Foundation for Performing Arts and Destination Markham Corporation; and, That the contract include examination and review of the records and conduct audit of the financial statements prepared in accordance with International Financial Reporting Standards (“IFRS”) of Markham District Energy Inc. (MDEI) and Markham Enterprises Corporation (MEC); and, That the contract include the preparation of income tax returns for MDEI a

That the report titled “Quality Management System Management Review” be received; and, That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled “Construction of the East Markham Works Yard at 10192 Ninth Line” be received; and, That after the draft reference plan prepared by E.R. Garden Limited (File No. 20-7618) attached as Attachment No. 1 to this presentation (the “Draft R-Plan”) is deposited on title, the proposed declaration of the following lands as surplus to municipal purposes be added to a public agenda of a Council meeting: the lands described as Part of Lots 21 & 22, Concession 8, Markham, shown as Part 1 on the Draft R-Plan (being approximately 648.8m2 (0.16 Acres); and, That subject to recommendation #2, the lands described as Part of Lots 21 & 22, Concession 8, Markham, shown as Part 1 on the Draft R-Plan, be declared surplus to municipal purposes and conveyed to The Regional Municipality of York for road widening purposes; and, That the Mayor and Clerk be authorized to execute agreement(s) with The Regional Municipality of York, in a form satisfactory to the Director of Operations, Director of Sustainability & Asset Management and the City Solicitor, required for the development of a works yard on the lands municipally known as 10192 9th Line; and, That Council award the following tenders: Tender 078-T-20 Construction of the East Markham Works Yard be awarded to the lowest priced bidder, Orin Contractors Corp. in the amount of $11,494,687.42 inclusive of HST Tender 117-T-20 Supply and Installation of the Office Trailer be awarded to the lowest priced bidder, City Core Con

That the presentation entitled "Digital Markham Strategy Update" be received; and, That staff be directed to do all things necessary to advance the implementation of the Digital Markham Strategy; and, That staff report back to Committee annually; and, That Committee of Adjustment meetings be live-streamed; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the Development Services Committee be received & adopted, save and except for Item No. 8.3.1. See Item No. 8.3.1 for Council's decision on this matter.

That the Report entitled “Traffic Operational Changes in Response to COVID-19” be received; and, That the deputations of Peter Miasek, Steven Glassman, and David Rawcliffe be received; and, That the communications submitted by David Rawcliffe, Peter Miasek, Elisabeth Tan, and Steven Glassman be received; and, That Council approve a traffic management pilot project to restrict access to local traffic only on Main Street Unionville between Fred Varley Drive and Carlton Road until October 31, 2020 in consultation with the Unionville Business Improvement Area (UBIA); and, That Council endorse the Villages and Valley Walking and Cycling Loop proposal and direct staff to proceed with its implementation in consultation with the relevant Ward Councillors; and, That Council endorse the pilot project to close Enterprise Boulevard from Andre de Grasse Street to Main Street Unionville on Sundays and statutory holidays to provide additional space for cycling and direct staff to proceed with its implementation in consultation with Downtown Markham business owners; and, That staff be directed to explore additional opportunities for similar walking and cycling loop routes and potential weekend street closures for cycling activity in Thornhill and Milliken Mills; and, That staff be directed to explore opportunities to establish designated cycling spaces at municipally-owned facilities; and, That staff be directed to review the operations of the multi-use pathway systems; and, That Council app

That Council endorse the pilot project to close Enterprise Boulevard from Andre de Grasse Street to Main Street Unionville on Sundays and statutory holidays to provide additional space for cycling and direct staff to proceed with its implementation in consultation with Downtown Markham business owners; and,

That the report titled, “Celebrate Markham Grant Program – April 1, 2020 - March 31, 2021 (2020-21) - Funding Approvals and Annual Program Review” be received; and, That Council approve the recommendations of the Interdepartmental Staff Review Committee to fund 53 Celebrate Markham applicants, totaling $184,500, as included in Attachment 1 and identified in Attachments 2, 3, 4 and 5; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the rules of procedure be waived in order to introduce a motion on Broadband Internet Infrastructure & Hi-Speed Internet Service.

That Markham staff and Council interface with other levels of government and service providers to expedite the installation of broadband internet infrastructure to ensure all Markham residents have access to hi-speed internet service; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-laws 2020-48 to 2020-50 be given three readings and enacted.

That the confidential Council minutes of May 26, 2020 be adopted.

That the confidential report on litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and a position, plan, procedure, criteria or instruction to be applied to any negotiations

That the confidential memorandum of the City Solicitor be received, and, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-law 2020-51 be given three readings and enacted. Three Readings BY-LAW 2020-51 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF JUNE 9, 2020.

That the Council meeting be adjourned at 2:16 p.m.

1. That the report entitled “Commercial Façade Improvement Grant Program for 2020”, dated May 25, 2020 be received; and, 2. That Council supports a matching grant of up to $10,000.00 for the re- conditioning of the historic wooden tongue and groove exterior cladding and the replication of the wooden recessed paneled entrance doors for 10137 Woodbine Ave.; and, 4 3. That the identified grants be funded from the Commercial Façade Improvement Program Account (620-101-5699-20018 ) which has a budget of $20,000.00 for the year 2020; and, 4. That the remaining budget of $10,000 ($20,000-$10,000) be returned to the original funding source; and further, 5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Designated Property Grant Applications - 2020”, dated May 25, 2020, be received; and, 2. That Designated Property Grants for 2020 be approved in the amounts noted for the following properties, totaling $24,940.53, provided that the applicants comply with eligibility requirements of the program; a. 15 Colborne Street, Thornhill-up to $2,774.15 for repairs to the cedar shingle roof and the brick chimney as already approved by the City; b. 17 Euclid Street, Unionville- up to $1,694.48 for the installation of two historically authentic wooden second storey windows; c. 8 David Gohn Circle, Markham Heritage Estates-up to $7,500.00 for installation of a new cedar shingle roof; d. 10 David Gohn Circle, Markham Heritage Estates –up to $5,000.00 for the reconstruction of brick veneered dummy chimneys; e. 16 George Street, Markham Village-up to $5,000.00 for repairs to the floor deck and railings of the historic veranda and re- conditioning of more of the historic windows; f. 309 Main Street North, Markham Village-up to $2,971.90 for the reconditioning of three historic wooden windows. 5 3. That the grants be funded through the Designated Heritage Property Grant Project Fund, Account 620-101-5699-20017 ($30,000.00 available for 2020); and, 4. That the remaining budget in the amount of $5,059.47 ($30,000 - $24,940.53), as well as any un-used budget on approved projects, be returned to the original funding source; and further, 5. That Staff be authorized and d

1. That the report dated May 25, 2020 entitled “Yonge North Subway Extension Intensification Analysis” be received; and, 6 2. That this report be officially forwarded to Metrolinx for consideration and input to the initial business case for the Yonge North Subway Extension; and, 3. That Metrolinx be invited to Development Services Committee to present the development of their initial business case prior to finalization and adoption by their Board; and, 4. That upon approval of the initial Metrolinx business plan by their Board, Markham staff report to Development Services Committee on the scope of a Yonge Corridor Secondary Plan and appropriate funding; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled "Feasibility Study and Detailed Design of Floodplain Reduction Works for Lands Located in the Little Rouge Creek Subwatershed West of McCowan Road (Ward 6)" be received; and, 2. That staff be directed to work with the owners of the lands municipally known as 11142 McCowan Road, Markham and 11270 McCowan Road, Markham (“Adjacent Land Owners”) and cost share the fees for completing the technical studies and detailed design components of the flood reduction work, and, 3. That the Adjacent Land Owners upfront the City’s share of the cost for completing the technical studies and the detailed design components of the project in the amount of approximately $87,380, inclusive of HST impact, and that the City reimburse the Adjacent Land Owners through a future Capital Budget, tentatively in 2023, and, 7 4. That the Mayor and Clerk be authorized to execute a Cost Sharing Agreement with the Adjacent Land Owners for the feasibility study, detailed design cost and other matters relating to the project in a form satisfactory to the Commissioner of Development Services and the City Solicitor; and further, 5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “External Audit Services Contract Extension” be received; and, 2. That the contract for the five year fiscal period commencing with the 2020 audit and ending with the 2024 audit be awarded to KPMG LLP Chartered Accountants in annual amount of $91,737.00 inclusive of HST with a 1% increase in years 2–5 (2021 – 2024); and, 3. That the contract include examination and review of the records and conduct audit of the financial statements prepared in accordance with Canadian accounting standards for the public sector of The Corporation of the City of Markham, The Corporation of the City of Markham Trust Fund, City of Markham Public Library Board, Old 8 Markham Village Business Improvement Area (MBIA), and Unionville Business Improvement Area (UBIA); and, 4. That the contract include examination and review of the records and conduct audit of the financial statements prepared in accordance with Canadian accounting standards for not-for-profit organizations (“ASNPO”) Varley-McKay Art Foundation, The Friends of Markham Museum Foundation, and The Markham Foundation for Performing Arts and Destination Markham Corporation; and, 5. That the contract include examination and review of the records and conduct audit of the financial statements prepared in accordance with International Financial Reporting Standards (“IFRS”) of Markham District Energy Inc. (MDEI) and Markham Enterprises Corporation (MEC); and, 6. That the contract include the preparation of income tax

1. That the report titled “Quality Management System Management Review” be received; and, 9 2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the presentation entitled “Construction of the East Markham Works Yard at 10192 Ninth Line” be received; and, 2. That after the draft reference plan prepared by E.R. Garden Limited (File No. 20-7618) attached as Attachment No. 1 to this presentation (the “Draft R-Plan”) is deposited on title, the proposed declaration of the following lands as surplus to municipal purposes be added to a public agenda of a Council meeting: the lands described as Part of Lots 21 & 22, Concession 8, Markham, shown as Part 1 on the Draft R-Plan (being approximately 648.8m2 (0.16 Acres); and, 3. That subject to recommendation #2, the lands described as Part of Lots 21 & 22, Concession 8, Markham, shown as Part 1 on the Draft R- Plan, be declared surplus to municipal purposes and conveyed to The Regional Municipality of York for road widening purposes; and, 4. That the Mayor and Clerk be authorized to execute agreement(s) with The Regional Municipality of York, in a form satisfactory to the Director of Operations, Director of Sustainability & Asset Management and the City Solicitor, required for the development of a works yard on the lands municipally known as 10192 9th Line; and, 5. That Council award the following tenders: Tender 078-T-20 Construction of the East Markham Works Yard be awarded to the lowest priced bidder, Orin Contractors Corp. in the amount of $11,494,687.42 inclusive of HST 10 Tender 117-T-20 Supply and Installation of the Office Trailer be awarded to the lowest priced bi

1. That the presentation entitled "Digital Markham Strategy Update" be received; and, 2. That staff be directed to do all things necessary to advance the implementation of the Digital Markham Strategy; and, 3. That staff report back to Committee annually; and, 4. That Committee of Adjustment meetings be live-streamed; and further, 5. That staff be authorized and directed to do all things necessary to give effect to this resolution. 11

1. That the rules of procedure be waived in order to introduce a motion on Broadband Internet Infrastructure & Hi-Speed Internet Service. 15

1. That the confidential report on litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and a position, plan, procedure, criteria or 17 instruction to be applied to any negotiations

That By-law 2020-51 be given three readings and enacted. Three Readings 18 BY-LAW 2020-51 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF JUNE 9, 2020.