General Committee Meeting

That the minutes of the April 8, 2019 General Committee meeting be confirmed.

That the communication dated March 28, 2019 from York Region regarding Comments on Proposed Amendment 1 to Growth Plan be received for information purposes.

That the report entitled “Award of RFP 196-R-18 Supply and Delivery of Wheeled Curbside Green Bin Containers” be received; and, That the Contract for the supply and delivery of wheeled curbside green bin containers be awarded to the highest ranked / lowest priced bidder “Nova Products o/a Peninsula Plastics Ltd ” in the annual amount of $112,731.76 inclusive of HST; and, That the 2019 award amount of $112,731.76 inclusive of HST be funded from Operating account number 770-773-4132 “Green Bins For Resale”; and, That the remaining budget in the amount of $17,268.24 be reported as part of the 2019 operating budget year-end variance and reduced from the 2020 Operating Budget; and, That Staff be authorized to exercise the option to renew the contract for three (3) additional years (2020-2022) subject to the Consumer Price Index for Canada (“CPI”) (September to September) and Council approval of the 2020 to 2022 Operating budget as follows; Year 1 (2020) $112,731.76 (Incl. of HST) + CPI Index Year 2 (2021) $112,731.76 (Incl. of HST) + CPI Index Year 3 (2022) $112,731.76 (Incl. of HST) + CPI Index; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Months of February and March 2019” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution

That the report dated April 23, 2019 entitled “2019 First Quarter Investment Performance Review” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled "Public Works Facility Expansion" be received.

That the presentation titled “2018 Consolidated Financial Statements” be received; and, That the report titled “2018 Consolidated Financial Statements” be received; and That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), the City of Markham Public Library (the Library), Community Boards, Business Improvement Areas (BIAs) and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2018; and, That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2018 upon receiving the Independent Auditors’ Report ; and, That the KPMG LLP Audit Findings Report for the year ended December 31, 2018 be received; and, That this matter be forwarded to Council for adoption on April 30, 2019; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matter: personal matter about an identifiable individual, including municipal or local board employees.

That General Committee rise from the Confidential Session and continue in Open Session.

That the report titled “Advisory Board and Committee (ABC) Review for the 2018-2022 Term of Council” be received; and, That Council maintain the ABCs as outlined in Appendix “E”; and, That the following Advisory Committees be re-classified as Organizing Committees effective immediately: Canada Day Committee, Doors Open Markham Committee, Markham-Milliken Children’s Festival Committee, Santa Claus Parade Committee; and, That the decision to amalgamate or dissolve the ABCs as outlined in Appendix “F” as of June 30, 2019 be

That the report entitled “Water Related By-law Update and Consolidation”, dated April 23, 2019, be received; and, That the proposed Water Use By-law, as described in this report and in the form set out in Attachment “A” be approved and enacted; and, That the four new Waterworks Fees as described in this report be approved, and that an amendment to By-law No. 2002-276 “Fee By-law”, as amended, be approved and enacted in the form set out in Attachment “B”; and, That an amendment to By-law No. 2016-84 “AMPS By-law for Non-Parking Offences”, as amended, be approved and enacted in the form set out in Attachment “C”; and, That an amendment to By-law No. 2012-137 “Licensing, Permit and Service Fees By-law”, as amended, be approved and enacted in the form set out in Attachment “D”; and, That each of the Director of Environmental Services and the Director of Engineering be authorized to execute agreements (i.e. “Water Service Connection Installation Agreement”) for the construction of Water Service Connections with property owners under section 6.1.1 of the Proposed Water Use By-law to the satisfaction of the Director of Environmental Services or the Director of Engineering ; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

1. That the April 23, 2019 General Committee be adjourned.

1. That the report entitled “Award of RFP 196-R-18 Supply and Delivery of Wheeled Curbside Green Bin Containers” be received; and, 2. That the Contract for the supply and delivery of wheeled curbside green bin containers be awarded to the highest ranked / lowest priced bidder “Nova Products o/a Peninsula Plastics Ltd ” in the annual amount of $112,731.76 inclusive of HST; and, 3. That the 2019 award amount of $112,731.76 inclusive of HST be funded from Operating account number 770-773-4132 “Green Bins For Resale”; and, 4. That the remaining budget in the amount of $17,268.24 be reported as part of the 2019 operating budget year-end variance and reduced from the 2020 Operating Budget; and, 5. That Staff be authorized to exercise the option to renew the contract for three (3) additional years (2020-2022) subject to the Consumer Price Index for Canada (“CPI”) (September to September) and Council approval of the 2020 to 2022 Operating budget as follows; o Year 1 (2020) $112,731.76 (Incl. of HST) + CPI Index o Year 2 (2021) $112,731.76 (Incl. of HST) + CPI Index o Year 3 (2022) $112,731.76 (Incl. of HST) + CPI Index; and further, o That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Staff Awarded Contracts for the Months of February and March 2019” be received; and, 4 2. That Staff be authorized and directed to do all things necessary to give effect to this resolution

1. That the presentation titled “2018 Consolidated Financial Statements” be received; and, 2. That the report titled “2018 Consolidated Financial Statements” be received; and, 3. That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), the City of Markham Public Library (the Library), Community Boards, Business Improvement Areas (BIAs) and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2018; and, 4. That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2018 upon receiving the Independent Auditors’ Report; and, 5. That the KPMG LLP Audit Findings Report for the year ended December 31, 2018 be received; and, 6 6. That this matter be forwarded to Council for adoption on April 30, 2019; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report titled “Advisory Board and Committee (ABC) Review for the 2018-2022 Term of Council” be received; and, 2. That Council maintain the ABCs as outlined in Appendix “E”; and, 7 3. That the following Advisory Committees be re-classified as Organizing Committees effective immediately: Canada Day Committee, Doors Open Markham Committee, Markham-Milliken Children’s Festival Committee, Santa Claus Parade Committee; and, 4. That the decision to amalgamate or dissolve the ABCs as outlined in Appendix “F” as of June 30, 2019 be

1. That the report entitled “Water Related By-law Update and Consolidation”, dated April 23, 2019, be received; and, 10 2. That the proposed Water Use By-law, as described in this report and in the form set out in Attachment “A” be approved and enacted; and, 3. That the four new Waterworks Fees as described in this report be approved, and that an amendment to By-law No. 2002-276 “Fee By-law”, as amended, be approved and enacted in the form set out in Attachment “B”; and, 4. That an amendment to By-law No. 2016-84 “AMPS By-law for Non-Parking Offences”, as amended, be approved and enacted in the form set out in Attachment “C”; and, 5. That an amendment to By-law No. 2012-137 “Licensing, Permit and Service Fees By-law”, as amended, be approved and enacted in the form set out in Attachment “D”; and, 6. That each of the Director of Environmental Services and the Director of Engineering be authorized to execute agreements (i.e. “Water Service Connection Installation Agreement”) for the construction of Water Service Connections with property owners under section 6.1.1 of the Proposed Water Use By-law to the satisfaction of the Director of Environmental Services or the Director of Engineering ; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.