General Committee Meeting

That the minutes of the October 18, 2021 General Committee meeting be confirmed.

That the minutes of the November 1, 2021 General Committee meeting be confirmed.

That the following communications dated November 2, 2021 from York Region be received for information purposes: Proposed York Region Official Plan Amendment No. 7 Analysis of Ontario's Long-Term Care COVID-19 Commission's Final Report and Recommendations for Urgent Provincial Action City of Markham Comments on York Region's Growth Forecast and Land Needs Assessment to 2051 Water and Wastewater Capital Infrastructure Status Update Municipal Streetscape and Pedestrian and Cycling Partnership Programs Annual Update Results of Pedestrian and Cyclist Pilot Measures Vacant Homes Tax to Support Affordable Housing

That the proposed 2022 Standing Committee & Council Meeting Calendar be adopted.

That the minutes of the October 4, 2021 Race Relations Committee meeting be received for information purposes.

That the report entitled “182-S-21 Preventive Maintenance and Servicing of Arena Refrigeration Equipment” be received; and, That the contract for preventive maintenance and servicing of arena refrigeration equipment be extended to CIMCO Refrigeration for a five year term (October 1, 2021 – September 30, 2026 ) in the total amount of $695,112.79; and, 2021: $ 34,756.14 (October 1 – December 31) 2022: $ 139,024.56 2023: $ 139,024.56 2024: $ 139,024.56 2025: $ 139,024.56 2026: $ 104,268.42 (January 1 - September 30) Total Term : $ 695,112.79 (Pricing fixed for 5 years) That the 2021 award be funded from the various operating budgets from each respective location as identified under financial considerations; and, That the shortfall of $13,359.90 be adjusted as part of the 2022 Operating Budget subject to Council approval; and, That the tender process be waived in accordance with Procurement By-Law 2017-8, Part II, Section 11, Non-Competitive Procurement, item 11.1 (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial; and, That the CAO be authorized to extend the contract for an additional five (5) years (2026 (October 1) – (September 30) 2031) subject to Council’s approval of the annual operating budget, vendor performance, and an increase based on the Consumer Price Index (CPI) Ontario All-Items to a maximum of 2%; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “ 256-T-17 Routine & Emergency Sewer and Watermain Infrastructure Repairs Contract Extension” be received; and, That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, That the contract for routine & emergency watermain, sewer and stormwater system infrastructure repairs be extended with FDM Contracting Co. Ltd. for two (2) years from April 1, 2022 to March 31, 2024 in the estimated annual amount of $887,355.00 (inclusive of HST); and, That the award be funded from the Waterworks Operating and Operations accounts outlined in the Financial Considerations; and, That staff be authorized to amend the award amount to reflect changes to the operating budget accounts as approved by Council during the annual budgeting process; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation, "Markham Public Library Board Annual Presentation 2021", made by the following MPL Board members be received: Margaret McGrory; Raymond Chan; Edward Choi; and, Lillian Tolensky.

That General Committee adjourn at 10:26 AM.

1. That the following communications dated November 2, 2021 from York Region be received for information purposes: 1. Proposed York Region Official Plan Amendment No. 7 2. Analysis of Ontario's Long-Term Care COVID-19 Commission's Final Report and Recommendations for Urgent Provincial Action 3. City of Markham Comments on York Region's Growth Forecast and Land Needs Assessment to 2051 4. Water and Wastewater Capital Infrastructure Status Update 5. Municipal Streetscape and Pedestrian and Cycling Partnership Programs Annual Update 6. Results of Pedestrian and Cyclist Pilot Measures 7. Vacant Homes Tax to Support Affordable Housing

4 1. That the proposed 2022 Standing Committee & Council Meeting Calendar be adopted.

1. That the report entitled “182-S-21 Preventive Maintenance and Servicing of Arena Refrigeration Equipment” be received; and, 2. That the contract for preventive maintenance and servicing of arena refrigeration equipment be extended to CIMCO Refrigeration for a five year term (October 1, 2021 – September 30, 2026 ) in the total amount of $695,112.79; and, o 2021: $34,756.14 (October 1 – December 31) o 2022: $139,024.56 o 2023: $139,024.56 o 2024: $139,024.56 o 2025: $139,024.56 o 2026: $104,268.42 (January 1 - September 30) Total Term: $695,112.79 (Pricing fixed for 5 years) 5 3. That the 2021 award be funded from the various operating budgets from each respective location as identified under financial considerations; and, 4. That the shortfall of $13,359.90 be adjusted as part of the 2022 Operating Budget subject to Council approval; and, 5. That the tender process be waived in accordance with Procurement By-Law 2017-8, Part II, Section 11, Non-Competitive Procurement, item 11.1 (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial; and, 6. That the CAO be authorized to extend the contract for an additional five (5) years (2026 (October 1) – (September 30) 2031) subject to Council’s approval of the annual operating budget, vendor performance, and an increase based on the Consumer Price Index (CPI) Ontario All-Items to a maximum of 2%; and further, 7. That staff be authorized and directed to do all things necessary to give

1. That the report entitled “ 256-T-17 Routine & Emergency Sewer and Watermain Infrastructure Repairs Contract Extension” be received; and, 2. That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, 6 3. That the contract for routine & emergency watermain, sewer and stormwater system infrastructure repairs be extended with FDM Contracting Co. Ltd. for two (2) years from April 1, 2022 to March 31, 2024 in the estimated annual amount of $887,355.00 (inclusive of HST); and, 4. That the award be funded from the Waterworks Operating and Operations accounts outlined in the Financial Considerations; and, 5. That staff be authorized to amend the award amount to reflect changes to the operating budget accounts as approved by Council during the annual budgeting process; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.