Council Meeting

That the Minutes of the Council Meeting held on November 13, 2019, be adopted.

That the following proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: Human Rights Day - December 10, 2019 That the following request for a flag to be raised at the Anthony Roman Markham Civic Centre flagpole, approved by the City Clerk in accordance with the City of Markham Community Flag Raisings & Flag Protocol Policy, be received for information purposes: Human Rights Day - December 10, 2019; (Organized by the Markham Race Relations Committee).

That the report of the Development Services Committee be received & adopted. (Items 1 to 2):

That the staff report entitled “Intention to Designate a Property Under Part IV of the Ontario Heritage Act & Heritage Easement Agreement, Bishop-Reesor House, 7739 Ninth Line,” dated November 12, 2019, be received; and, That as recommended by Heritage Markham, the Bishop-Reesor House at 7739 Ninth Line be approved for designation under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and, That the Clerk’s Department be authorized to publish and serve Council’s Notice of Intention to Design ate as per the requirements of the Ontario Heritage Act ; and, That if there are no objections to the designation in accordance with the provisions of the Ontario Heritage Act , the Clerk be authorized to place a designation by-law before Council for adoption; and, That if there are any objections in accordance with the provisions of the Ontario Heritage Act , the Clerk be directed to refer the proposed designation to the Ontario Conservation Review Board; and, That a by-law be passed to authorize the Mayor and Clerk to execute a Heritage Easement Agreement with the property owner of 7739 Ninth Line, and any other documents required to give effect thereto, in a form satisfactory to the City Solicitor; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2019-124)

That the report entitled “ Intersection Improvement at George St. / Washington St. / Robinson St. / Joseph St. (Ward 4)” be received; and, That a Stop Control for southbound traffic on George Street be endorsed; and, That Schedule 12 of Traffic By-law 106-71 , pertaining to compulsory stops, be amended to include the north approach of the subject intersection; and, That the Operations Department be directed to install the appropriate signs and pavement markings at the subject l ocation; and, That the cost of materials and installation for the traffic signs and pavement markings in the amount of $500, be funded from capital project # 083-5350-19050-005 ‘Traffic Operational Improvements’; and, That York Region Pol ice be requested to enforce the all-way stop control upon installation of the stop signs and passing of the By-law amendment ; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2019-127)

That the report of the General Committee be received & adopted, save and except for Item No. 8.2.1. See Council's decision on Item No. 8.2.1

That the presentation entitled “Winter Maintenance Update,” be received; and, That Staff will follow up on Council direction and report back in Q1 2020, and, That the existing Council approved service levels for plowing local roads be maintained, and, That staff be directed to investigate and report back on the impact of shortening existing response times for windrow removal assistance program from eight hours to four hours after the plowing of local roads; and, That a survey of participants of the current windrow removal assistance program be conducted at the end of the 2019-2020 winter season to identify areas of satisfaction and areas of potential improvement, and, That staff be directed to investigate and report back on the feasibility and impacts of expanding Winter Maintenance Services to include pathways, and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001 be received; and, That the amounts totalling $130,747 as set out in this report, be written-off pursuant to Section 354 of the Municipal Act, 2001; and , That the City of Markham’s portion of the write-off of $32,687 , be charged to Account 820-820-7040; and, That the Treasurer be directed to remove these amounts from the Collector’s Roll; and, That the associated interest be cancelled in proportion to the tax adjustments; and further , That staff be authorized to and directed to do all things necessary to give effect to this resolutions.

That the report titled “2019 September Year-To-Date Review of Operations and Year-end Projection ” be received; and, That the year-end surplus, if any, be transferred to reserves, as per policy, in the order outlined below: Corporate Rate Stabilization Reserve at a level equivalent to 15% of local tax levies; Remaining surplus, if any, to the Life Cycle Replacement and Capital Reserve Fund; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report titled “Quality Management System Management Review” be received; and, That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That Staff be authorized to assume the ownership of the Peter Street regional watermain from the Regional Municipality of York; and, That Staff be authorized to accept payment of $1,364,000.00, excluding HST, from the Regional Municipality of York for assuming the ownership of the Peter Street regional watermain; and, That Staff be authorized to deposit the payment of $1,364,000.00 to the Waterworks Stabilization/Capital Reserve; and, That the Director of Environmental Services be authorized to execute any documents in a form satisfactory to the City Solicitor related to the transfer of Peter Street watermain; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Master Fire Plan, Second Crew at Station 99 (Cornell)” be received; and, That Council approve the attached Terms of Reference in order to proceed with further analysis and consideration for the establishment of a second crew at Station 99 (Cornell) to improve fire response times for that area; and, That Mayor Frank Scarpitti, Councillor Karen Rea, Councillor Andrew Keyes, Councillor Keith Irish, and Councillor Khalid Usman be appointed as the members of the Fire Response Task Force; and further, That Staff be authorized and directed to schedule meetings as directed in the attached Terms of Reference.

That the report of the Development Services Committee be received & adopted. (1 Item):

That the presentation entitled “Markham Innovation Exchange" be received; and, That staff be authorized to engage in an RFP process for the advisory/consulting work necessary to prepare the call for investor interest; and, That Capital funds not exceeding $510,000 (inclusive of HST) be pre-approved as part of the 2020 Capital Budget for advisory/consulting work to prepare the call for investor interest, and to be funded from the Land Acquisition Reserve; and, That staff prepare a proposed RFP for consideration by the Development Services Committee as soon as possible that includes real estate advisory services that address land values, including advice regarding lease, purchase and length of land holdings for the purpose of strategic property investments by the City, and further, That staff be directed to do all things necessary to give effect to the recommendations in the staff presentation.

Council had before it the following original recommendation which was

That the matter on "Recommendation from the September 13, 2019 Licensing Committee Hearing (8 John Lyons)" be

That the memorandum dated November 26, 2019 from the City Solicitor and Director of Human Resources be received, and, That Council rescind By-law 2019-114, and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-laws 2019-118 to 2019-127 and 2019-129 be given three readings and enacted.

That, in accordance with Section 239 (2) of the Municipal Act , Council resolve into a private session to discuss the following confidential matters 7:04 pm: 14.1. APPROVAL OF CONFIDENTIAL COUNCIL MINUTES - NOVEMBER 13, 2019 (10.0) 14.2. COUNCIL 14.2.1. PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENT) [Section 239 (2) b) (16.24) 14.2.2. PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES [Section 239 (2) b) (8.0)

That Council rise from Confidential session at 8:27 pm.

That the confidential meeting minutes of the November 13, 2019 Council meeting be adopted.

1. That Council re-appoint the following persons to the Heritage Markham Committee : NAME TERM ENDING David Nesbitt November 30, 2020 Evelin Ellison November 30, 2020 2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

That staff be authorized to proceed as directed by Council on November 26, 2019.

That By-law 2019-128 be given three readings and enacted. Three Readings BY-LAW 2019-128 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF NOVEMBER 26, 2019.

That the Council meeting be adjourned at 8:28 p.m.

1. That the following proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: a. Human Rights Day - December 10, 2019 2. That the following request for a flag to be raised at the Anthony Roman Markham Civic Centre flagpole, approved by the City Clerk in accordance with the City of Markham Community Flag Raisings & Flag Protocol Policy, be received for information purposes: a. Human Rights Day - December 10, 2019; (Organized by the Markham Race Relations Committee).

1. That the staff report entitled “Intention to Designate a Property Under Part IV of the Ontario Heritage Act & Heritage Easement Agreement, 4 Bishop-Reesor House, 7739 Ninth Line,” dated November 12, 2019, be received; and, 2. That as recommended by Heritage Markham, the Bishop-Reesor House at 7739 Ninth Line be approved for designation under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and, 3. That the Clerk’s Department be authorized to publish and serve Council’s Notice of Intention to Designate as per the requirements of the Ontario Heritage Act; and, 4. That if there are no objections to the designation in accordance with the provisions of the Ontario Heritage Act, the Clerk be authorized to place a designation by-law before Council for adoption; and, 5. That if there are any objections in accordance with the provisions of the Ontario Heritage Act, the Clerk be directed to refer the proposed designation to the Ontario Conservation Review Board; and, 6. That a by-law be passed to authorize the Mayor and Clerk to execute a Heritage Easement Agreement with the property owner of 7739 Ninth Line, and any other documents required to give effect thereto, in a form satisfactory to the City Solicitor; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2019-124)

1. That the report entitled “Intersection Improvement at George St. / Washington St. / Robinson St. / Joseph St. (Ward 4)” be received; and, 2. That a Stop Control for southbound traffic on George Street be endorsed; and, 5 3. That Schedule 12 of Traffic By-law 106-71, pertaining to compulsory stops, be amended to include the north approach of the subject intersection; and, 4. That the Operations Department be directed to install the appropriate signs and pavement markings at the subject location; and, 5. That the cost of materials and installation for the traffic signs and pavement markings in the amount of $500, be funded from capital project # 083-5350-19050-005 ‘Traffic Operational Improvements’; and, 6. That York Region Police be requested to enforce the all-way stop control upon installation of the stop signs and passing of the By-law amendment; and further, 7. That staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2019-127)

1. That the presentation entitled “Winter Maintenance Update,” be received; and, 6 2. That Staff will follow up on Council direction and report back in Q1 2020, and, 3. That the existing Council approved service levels for plowing local roads be maintained, and, 4. That staff be directed to investigate and report back on the impact of shortening existing response times for windrow removal assistance program from eight hours to four hours after the plowing of local roads; and, 5. That a survey of participants of the current windrow removal assistance program be conducted at the end of the 2019-2020 winter season to identify areas of satisfaction and areas of potential improvement, and, 6. That staff be directed to investigate and report back on the feasibility and impacts of expanding Winter Maintenance Services to include pathways, and further, 7. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001 be received; and, 2. That the amounts totalling $130,747 as set out in this report, be written-off pursuant to Section 354 of the Municipal Act, 2001; and, 3. That the City of Markham’s portion of the write-off of $32,687, be charged to Account 820-820-7040; and, 4. That the Treasurer be directed to remove these amounts from the Collector’s Roll; and, 5. That the associated interest be cancelled in proportion to the tax adjustments; and further, 7 6. That staff be authorized to and directed to do all things necessary to give effect to this resolutions.

1. That the report titled “2019 September Year-To-Date Review of Operations and Year-end Projection” be received; and, 2. That the year-end surplus, if any, be transferred to reserves, as per policy, in the order outlined below: a. Corporate Rate Stabilization Reserve at a level equivalent to 15% of local tax levies; b. Remaining surplus, if any, to the Life Cycle Replacement and Capital Reserve Fund; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report titled “Quality Management System Management Review” be received; and, 2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 8

1. That the report entitled “Master Fire Plan, Second Crew at Station 99 (Cornell)” be received; and, 2. That Council approve the attached Terms of Reference in order to proceed with further analysis and consideration for the establishment of a second crew at Station 99 (Cornell) to improve fire response times for that area; and, 3. That Mayor Frank Scarpitti, Councillor Karen Rea, Councillor Andrew Keyes, Councillor Keith Irish, and Councillor Khalid Usman be appointed as the members of the Fire Response Task Force; and further, 9 4. That Staff be authorized and directed to schedule meetings as directed in the attached Terms of Reference.

1. That the memorandum dated November 26, 2019 from the City Solicitor and Director of Human Resources be received, and, 12 2. That Council rescind By-law 2019-114, and further, 3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

14 That, in accordance with Section 239 (2) of the Municipal Act, Council resolve into a private session to discuss the following confidential matters 7:04 pm: 14.1. APPROVAL OF CONFIDENTIAL COUNCIL MINUTES - NOVEMBER 13, 2019 (10.0) 14.2. COUNCIL 14.2.1. PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENT) [Section 239 (2) b) (16.24) 14.2.2. PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES [Section 239 (2) b) (8.0)

1. That Council re-appoint the following persons to the Heritage Markham Committee: NAME TERM ENDING o David Nesbitt November 30, 2020 o Evelin Ellison November 30, 2020 2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-law 2019-128 be given three readings and enacted. Three Readings BY-LAW 2019-128 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF NOVEMBER 26, 2019. 16