Council Meeting

That the Minutes of the Council Meeting held on February 9, 2021, be adopted.

That the report of the General Committee be received & adopted. (Items 1 and 2):

That the report entitled “ School Crossing Guard Program Contract Extension (City Wide)” be received; and, That the contract for school crossing guard services be extended for one (1) year with Staffing Services Inc. from September 2021 to June 2022 in the amount of $718,753.65 (inclusive of HST); and, That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, That the award in the amount of $ 718,753.65 inclusive of HST be funded from Operating Budget #740-998-5642 “School Crossing Guards”; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “ Award of Proposal 102-R-20 Consulting Services -Supply, Implementation, and Ongoing Support of a Parking Enforcement E-Ticketing and Payment Solution” be received; and, That the contract 102-R-20 for Supply and Implementation of a Parking Enforcement E-Ticketing and Payment Solution (One time - hardware, implementation and training costs) (Recurring - software licenses, ongoing support and maintenance) be awarded to the highest ranked/lowest priced bidder, Groupe Techna Inc. in the amount of $210,996.28 inclusive of HST; and, That a contingency in the amount of $21,099.63 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, That staff be authorized to hire a Business Support project resource for 10 months at a cost of $104,032.82 to support the project implementation; and, That the capital costs be funded from capital project GL account 400-101-5399-20053 and GL account 049-6150-18316-005, with a combined available budget of $623,745.00; and, That the remaining budget in the amount of $287,616.27 ($623,745.00 - 336,128.73) be returned to the original funding source; and, That the contract for software licenses, ongoing support and maintenance costs for 9 years be awarded to Groupe Techna Inc. in the amount of $385,073.44, inclusive of HST ($199,001.60 fee

That the report of the Development Services Committee be received & adopted (Item 8.2.1).

That the report “Destination Markham Corporation 2021 Business Plan and Budget” be received; and, That Council approve the “Destination Markham Corporation 2021 Business Plan”; and, That Council approve the Destination Markham Corporation 2021 Budget to a maximum of $1,236,000; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the Memorandum dated February 23, 2021 from Morgan Jones on "Toogood Pond - Recreational Use of Natural Ice"; be received, and, That the deputations from Andrea Winarski, Daniel Santos and Fred Wong, and the written communications from Mark Deep and Fre d Wong, be received; and, That Staff look into developing 3 - 4 potential key skating surfaces located throughout the City, in addition to artificial public rinks, and report back on potential sites and costs; and, That Staff review areas like the area in the vicinity of Milne Pond to determine whether similar issues are encountered and report back in time for the 2021-2022 winter season to see what can be provided for the public to enjoy; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That Council consider the matter of "Winter Activities on Ponds" immediately following Communications with respect thereto.

That the confidential Council minutes of February 9, 2021, be adopted.

1. That the following persons be appointed or re-appointed to the Heintzman House Community Centre Board with a term expiry as indicated: Dorenda McNeil November 30, 2024 Robert Edmison November 30, 2024 Chung Seto November 30, 2024 2. That the following persons be re-appointed to the Race Relations Committee with a term expiry as indicated: Sujane Kandasmy November 30, 2024 Edward Choi November 30, 2024 Faiz Mohyuddin November 30, 2023 3. That the resignation of Jack Leung and Anisa Anwar from the Friends of the Markham Museum Board be received with regret for information purposes and that letters of appreciation be forward by Mayor Frank Scarpitti.

1. That Council appoint the following individuals as Directors of the Board of Management for the Main Street Unionville Business Improvement Area (UBIA) with a term expiry as indicated: Debbie Smrz November 14, 2022 Kash Mahmood November 14, 2022 2. That the resignation of Rob Kadlovski and Sylvia Morris as Directors of the Board of Management for the Main Street Unionville Business Improvement Area (UBIA) be received with regret for information purposes and that letters of appreciation be forward by Mayor Frank Scarpitti.

That By-law 2021-17 be given three readings and enacted. Three Readings BY-LAW 2021-17 - A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF February 23, 2021

That the Council meeting be adjourned at 3:08 p.m.

5 1. That the report entitled “Award of Proposal 102-R-20 Consulting Services -Supply, Implementation, and Ongoing Support of a Parking Enforcement E-Ticketing and Payment Solution” be received; and, 2. That the contract 102-R-20 for Supply and Implementation of a Parking Enforcement E-Ticketing and Payment Solution (One time - hardware, implementation and training costs) (Recurring - software licenses, ongoing support and maintenance) be awarded to the highest ranked/lowest priced bidder, Groupe Techna Inc. in the amount of $210,996.28 inclusive of HST; and, 3. That a contingency in the amount of $21,099.63 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 4. That staff be authorized to hire a Business Support project resource for 10 months at a cost of $104,032.82 to support the project implementation; and, 5. That the capital costs be funded from capital project GL account 400- 101-5399-20053 and GL account 049-6150-18316-005, with a combined available budget of $623,745.00; and, 6. That the remaining budget in the amount of $287,616.27 ($623,745.00 - 336,128.73) be returned to the original funding source; and, 7. That the contract for software licenses, ongoing support and maintenance costs for 9 years be awarded to Groupe Techna Inc. in the amount of $385,073.44, inclusive o

That the report of the Development Services Committee be received & adopted (Item 8.2.1). 7

1. That Council consider the matter of "Winter Activities on Ponds" immediately following Communications with respect thereto. 9

10 1. That the following persons be appointed or re-appointed to the Heintzman House Community Centre Board with a term expiry as indicated: Dorenda McNeil November 30, 2024 Robert Edmison November 30, 2024 Chung Seto November 30, 2024 2. That the following persons be re-appointed to the Race Relations Committee with a term expiry as indicated: Sujane Kandasmy November 30, 2024 Edward Choi November 30, 2024 Faiz Mohyuddin November 30, 2023 3. That the resignation of Jack Leung and Anisa Anwar from the Friends of the Markham Museum Board be received with regret for information purposes and that letters of appreciation be forward by Mayor Frank Scarpitti.

1. That Council appoint the following individuals as Directors of the Board of Management for the Main Street Unionville Business Improvement Area (UBIA) with a term expiry as indicated: Debbie Smrz November 14, 2022 Kash Mahmood November 14, 2022 11 2. That the resignation of Rob Kadlovski and Sylvia Morris as Directors of the Board of Management for the Main Street Unionville Business Improvement Area (UBIA) be received with regret for information purposes and that letters of appreciation be forward by Mayor Frank Scarpitti.