Council Meeting

That the Minutes of the Council Meeting held on March 31, 2021, be adopted.

That the following proclamations, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: Human Values Day - April 24, 2021 Complex Regional Pain Syndrome/ Reflex Sympathetic Dystrophy Syndrome (CRPS/ RSD) Awareness Day - November 5, 2021 That the following new request for proclamation be approved and added to the Five-Year Proclamations List approved by Council: Establishment of New Cherish Integrated Services Centre - September 21-24, 2021 That the following new request for proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received and added to the Five-Year Proclamations List approved by Council: Organ and Tissue Donation Month - April 2021

That the report of the General Committee be received & adopted. (Save and except for item 8.1.3):

That the report titled “Development Charges December 31, 2020 Reserve Balances and Annual Activity of the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997 , as amended ; and further, That staff be directed to do all things necessary to give effect to this report.

That the Development Charges Background Study Update presentation be received, and, That the following Council Members be appointed to a sub-committee: Mayor Frank Scarpitti; Councillor Amanda Collucci, Chair of the Budget Sub Committee; Councillor Andrew Keyes, Vice Chair of the Budget Sub Committee; Regional Councillor Jim Jones, Chair of Development Services Committee; Councillor Keith Irish, Vice-Chair of Development Services Committee; and, Deputy Mayor Don Hamilton; and, That an information session be scheduled to review the parameters and changes to the collection of Development Charges; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled “Celebrate Markham Grant Program 2021-2022 Funding Cycle Status Update – Alternative Program Options and Implications”, be received; and, That the update memo entitled, “Celebrate Markham 2021-2022 Funding Cycle Alternative Program Options” be received; and, That the 2021-22 Funding Cycle be approved to proceed with the following temporary modifications and to be re-evaluated prior to commencing the 2022-23 Funding Cycle: That Council only support Celebrate Markham grant applications for virtual events (except Sports Events); and, That Sports Events be given consideration for Celebrate Markham grants only if they are in compliance with current public health restrictions and return-to-play guidelines established by the relevant PSO/NSO but that spectator participation be restricted to virtual or livestream participation only; and, That Council authorize a one-time carry-forward of unused Community Events monies (up to $256,000) from the 2021-22 Funding Cycle to the 2022-23 Community Events funding envelope where surpluses occurred they be returned to the same categories where they came from; and, That there be no changes to the funding envelope for the City-led events category with a funding envelope of $84,000 annually; and, That there be no changes to the funding envelope for the Markham Arts Council annual net grant amount of $23,400 (Celebrate Markham grant of $30,000 less 2021 loan repayment of $6,600 for a remaining balance owing of $6,600

That the report entitled “Award of Construction Tender 003-T-21 West Thornhill – Phase 3B Storm Sewer and Watermain Replacement” be received; and, That the contract for Tender 003-T-21 West Thornhill – Phase 3B Storm Sewer and Watermain Replacement be awarded to the lowest priced Bidder, Direct Underground Inc. in the amount of $4,263,945.97, inclusive of HST impact; and, That a 10% contingency in the amount of $426,394.60 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $4,690,340.57 ($4,263,945.97 + $426,394.60) be funded from the following capital projects: 058-6150-21164-005 “West Thornhill Flood Control Implementation - Phase 3B Construction”; and, (b) 053-6150-21170-005 “Cast Iron Watermain Replacement – West Thornhill Phase 3B” as outlined under the financial considerations section in this report; and, That the remaining funds in project #21164 “West Thornhill Flood Control Implementation - Phase 3B Construction” in the amount $1,816,921.34 from the Stormwater Fee Reserve and the budget remaining in project #21170 “Cast Iron Watermain Replacement – West Thornhill Phase 3B” from the Waterworks Reserve in the amount of $1,065,105.09 will be returned to the original funding source; and, That a 5-year moratorium be placed on any major servicing and

That the report entitled “Award of Construction Tender 004-T-21 West Thornhill – Phase 4A Storm Sewer and Sanitary Sewer Upgrades” be received; and, That the contract for Tender 004-T-21 West Thornhill – Phase 4A Storm Sewer and Sanitary Sewer Upgrades be awarded to the lowest priced Bidder, GFL Infrastructure Group, in the amount of $12,477,267.18, inclusive of HST; and, That a 10% contingency in the amount of $1,247,726.72 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $13,724,993.90 ($12,477,268.18 + $1,247,726.72) be funded from the following capital projects: 058-6150-21165-005 “West Thornhill Flood Control Implementation - Phase 4A Construction”; and, 053-5350-21172-005 “Royal Orchard Sanitary Sewer Upgrades (West Thornhill Phase 4A)” as outlined under the financial considerations section in this report; and, That the remaining funds in project #21165 “West Thornhill Flood Control Implementation - Phase 4A Construction” in the amount of $4,091,337.96 will not be required from the Stormwater Fee Reserve and the budget remaining in project #21172 “Royal Orchard Sanitary Sewer Upgrades – West Thornhill Phase 4A Construction” in the amount of $7,186.76 will be returned to the waterworks reserve; and, That a 5-year moratorium be placed on any major

That the report of the Development Services Committee be received & adopted. (1 Item):

That the report entitled “Provincial Consultation Comments: Growing the Size of the Greenbelt (ERO 019-3136)” dated April 19, 2021 be received; and, That this report be forwarded to the Ministry of Municipal Affairs and Housing (MMAH) and York Region as the City of Markham’s comments on ERO posting 019-3136 and as an expression of continued support for the Greenbelt Plan; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation titled “2020 Consolidated Financial Statements” be received; and, That the report titled “2020 Consolidated Financial Statements” be received; and, That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs), Destination Markham Corporation and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2020; and, That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2020 upon receiving the Independent Auditors’ Report; and, That the KPMG LLP Audit Findings Report for the year ended December 31, 2020 be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the notice of proposed sale for the City owned lands legally described as Part of Lot 28, Concession 3, designated as Parts 1, 2 and 3, Plan 65R-39300, City of Markham, Regional Municipality of York, be confirmed; and, That subject to No. 1 above, the City enact a By-law to stop up and close the lands described as Part of Lot 28, Concession 3, designated as Parts 1, 2 and 3, Plan 65R-39300, City of Markham, Regional Municipality of York. (Confidential Item No. 14.2.1, March 31, 2021 Council Meeting) (By-law 2021-27)

That the report entitled “Provincial Fire Safety Grant” dated April 20, 2021 be received; and, That Council approve the Fire Safety Grant in the amount of $85,700 from the Province of Ontario, to be used to fund the construction of a live fire training facility; and, That a new 2021 capital project named “Fire Safety Grant” be created in the amount of $85,700 to be funded from the Fire Safety Grant; and, That the CAO be authorized and directed to execute the funding agreement and any related documents required to give effect thereto, in a form satisfactory to the City Solicitor; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the rules of procedure be waived in order to add an item of new business regarding an appointment to the Rouge National Urban Park Multi-stakeholder and Advisory Committee.

That Councillor Andrew Keyes be appointed as the City of Markham’s representative to the Rouge National Urban Park Multi-stakeholder and Advisory Committee; and, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-laws 2021-27 to 2021-31 be given three readings and enacted.

That, in accordance with Section 239 (2) of the Municipal Act , Council resolve into a private session to discuss the following confidential matters at 2:55 pm: 14.1 COUNCIL 14.1.1 COUNCIL CONFIDENTIAL MINUTES - MARCH 31, 2021 (16.0) [ Section 239 (2) (f)] 14.1.2 APPOINTMENTS AND RESIGNATIONS TO BOARDS/COMMITTEES (16.24) [SECTION 239 (2)(b)] 14.2 NEW/ OTHER BUSINESS 14.2.1 GENERAL COMMITTEE CONFIDENTIAL MINUTES - MARCH 1, 2021 (16.0) [ Section 239 (2) (f)] 14.2.2 A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; REPORTING OUT OF REAL PROPERTY ACQUISITION (8.7) [SECTION 239 (2) (c)] 14.2.3 THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD; (8.2) [SECTION 239 (2) (a)]

That Council rise from Confidential session at 3:10 p.m.

That the confidential Council minutes dated March 31, 2021 be confirmed.

That the following persons be appointed to the Heritage Markham Committee with a term expiry as indicated:: Elizabeth Wimmer November 30, 2024 David Wilson November 30, 2024 Victor Huang November 30, 2023 Nathan Proctor November 30, 2024

That the General Committee confidential minutes dated March 1, 2021 be confirmed.

That the report entitled “Reporting Out of Real Property Acquisition – 2787 19th Avenue, Markham” be received; and, That Staff be authorized and directed to take the actions set out in this report; and further, That the report entitled “Reporting Out of Real Property Acquisition – 2787 19th Avenue, Markham” and the foregoing resolutions be reported out at the next public Council meeting.

That the confidential report on the security of the property of the municipality or local board; be received; and, That Staff be authorized and directed to take the actions set out in this report.

That By-law 2021-32 be given three readings and enacted. Three Readings BY-LAW 2021-32 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF APRIL 20, 2021.

That the Council meeting be adjourned at 3:14 p.m.

1. That the following proclamations, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: a. Human Values Day - April 24, 2021 b. Complex Regional Pain Syndrome/ Reflex Sympathetic Dystrophy Syndrome (CRPS/ RSD) Awareness Day - November 5, 2021 2. That the following new request for proclamation be approved and added to the Five-Year Proclamations List approved by Council: a. Establishment of New Cherish Integrated Services Centre - September 21- 24, 2021 3. That the following new request for proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received and added to the Five-Year Proclamations List approved by Council: a. Organ and Tissue Donation Month - April 2021

1. That the Development Charges Background Study Update presentation be received, and, 2. That the following Council Members be appointed to a sub- committee: o Mayor Frank Scarpitti; o Councillor Amanda Collucci, Chair of the Budget Sub Committee; o Councillor Andrew Keyes, Vice Chair of the Budget Sub Committee; o Regional Councillor Jim Jones, Chair of Development Services Committee; o Councillor Keith Irish, Vice-Chair of Development Services Committee; and, o Deputy Mayor Don Hamilton; and, 3. That an information session be scheduled to review the parameters and changes to the collection of Development Charges; and further, 5 4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the presentation entitled “Celebrate Markham Grant Program 2021-2022 Funding Cycle Status Update – Alternative Program Options and Implications”, be received; and, 2. That the update memo entitled, “Celebrate Markham 2021-2022 Funding Cycle Alternative Program Options” be received; and, 3. That the 2021-22 Funding Cycle be approved to proceed with the following temporary modifications and to be re-evaluated prior to commencing the 2022-23 Funding Cycle: a. That Council only support Celebrate Markham grant applications for virtual events (except Sports Events); and, b. That Sports Events be given consideration for Celebrate Markham grants only if they are in compliance with current public health restrictions and return-to-play guidelines established by the relevant PSO/NSO but that spectator participation be restricted to virtual or livestream participation only; and, c. That Council authorize a one-time carry-forward of unused Community Events monies (up to $256,000) from the 2021-22 Funding Cycle to the 2022-23 Community Events funding envelope where surpluses occurred they be returned to the same categories where they came from; and, d. That there be no changes to the funding envelope for the City-led events category with a funding envelope of $84,000 annually; and, e. That there be no changes to the funding envelope for the Markham Arts Council annual net grant amount of $23,400 (Celebrate Markham grant of $30,000 less 2021 loan repayment of $6,600 for 6 a remainin

1. That the report entitled “Award of Construction Tender 003-T-21 West Thornhill – Phase 3B Storm Sewer and Watermain Replacement” be received; and, 11 2. That the contract for Tender 003-T-21 West Thornhill – Phase 3B Storm Sewer and Watermain Replacement be awarded to the lowest priced Bidder, Direct Underground Inc. in the amount of $4,263,945.97, inclusive of HST impact; and, 3. That a 10% contingency in the amount of $426,394.60 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the construction award in the amount of $4,690,340.57 ($4,263,945.97 + $426,394.60) be funded from the following capital projects: 058-6150-21164-005 “West Thornhill Flood Control Implementation - Phase 3B Construction”; and, (b) 053-6150-21170-005 “Cast Iron Watermain Replacement – West Thornhill Phase 3B” as outlined under the financial considerations section in this report; and, 5. That the remaining funds in project #21164 “West Thornhill Flood Control Implementation - Phase 3B Construction” in the amount $1,816,921.34 from the Stormwater Fee Reserve and the budget remaining in project #21170 “Cast Iron Watermain Replacement – West Thornhill Phase 3B” from the Waterworks Reserve in the amount of $1,065,105.09 will be returned to the original funding source; and, 6. That a 5-year moratorium be placed on any

1. That the report entitled “Award of Construction Tender 004-T-21 West Thornhill – Phase 4A Storm Sewer and Sanitary Sewer Upgrades” be received; and, 2. That the contract for Tender 004-T-21 West Thornhill – Phase 4A Storm Sewer and Sanitary Sewer Upgrades be awarded to the lowest priced Bidder, GFL Infrastructure Group, in the amount of $12,477,267.18, inclusive of HST; and, 3. That a 10% contingency in the amount of $1,247,726.72 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the construction award in the amount of $13,724,993.90 ($12,477,268.18 + $1,247,726.72) be funded from the following capital projects: 058-6150-21165-005 “West Thornhill Flood Control Implementation - Phase 4A Construction”; and, 053-5350-21172-005 “Royal Orchard Sanitary Sewer Upgrades (West Thornhill Phase 4A)” as outlined under the financial considerations section in this report; and, 5. That the remaining funds in project #21165 “West Thornhill Flood Control Implementation - Phase 4A Construction” in the amount of $4,091,337.96 will not be required from the Stormwater Fee Reserve and the budget remaining in project #21172 “Royal Orchard Sanitary Sewer Upgrades – West Thornhill Phase 4A Construction” in the amount of $7,186.76 will be returned to the waterworks reserve; and, 6. That a 5-year moratorium be pl

1. That the notice of proposed sale for the City owned lands legally described as Part of Lot 28, Concession 3, designated as Parts 1, 2 and 3, Plan 65R-39300, City of Markham, Regional Municipality of York, be confirmed; and, 15 2. That subject to No. 1 above, the City enact a By-law to stop up and close the lands described as Part of Lot 28, Concession 3, designated as Parts 1, 2 and 3, Plan 65R-39300, City of Markham, Regional Municipality of York. (Confidential Item No. 14.2.1, March 31, 2021 Council Meeting) (By-law 2021-27)

16 1. That the rules of procedure be waived in order to add an item of new business regarding an appointment to the Rouge National Urban Park Multi- stakeholder and Advisory Committee.

That, in accordance with Section 239 (2) of the Municipal Act, Council resolve into a private session to discuss the following confidential matters at 2:55 pm: 18 14.1 COUNCIL 14.1.1 COUNCIL CONFIDENTIAL MINUTES - MARCH 31, 2021 (16.0) [ Section 239 (2) (f)] 14.1.2 APPOINTMENTS AND RESIGNATIONS TO BOARDS/COMMITTEES (16.24) [SECTION 239 (2)(b)] 14.2 NEW/ OTHER BUSINESS 14.2.1 GENERAL COMMITTEE CONFIDENTIAL MINUTES - MARCH 1, 2021 (16.0) [ Section 239 (2) (f)] 14.2.2 A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; REPORTING OUT OF REAL PROPERTY ACQUISITION (8.7) [SECTION 239 (2) (c)] 14.2.3 THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD; (8.2) [SECTION 239 (2) (a)]

19 1. That the confidential Council minutes dated March 31, 2021 be confirmed.