General Committee Meeting

That the minutes of the November 18, 2019 General Committee meeting be confirmed.

That the following communications dated November 21, 2019 from York Region be received for information purposes: Parking and Stopping Prohibitions Transfer of Peter Street Watermain to City of Markham Water and Wastewater Infrastructure Regional Jurisdiction Policy Update Development of the Community Safety and Well-Being Plan Economic Development Action Plan 2020-2023 Municipal Streetscape Partnership Program and Pedestrian and Cycling Partnership Program Policy Updates

That the minutes of the October 28, 2019 Advisory Committee on Accessibility meeting be received for information purposes.

​ That the minutes of the October 17, 2019 Markham Environmental Advisory Committee meeting be received for information purposes.

That the minutes of the October 28, 2019 Markham Public Library Board meeting be received for information purposes.

That the report entitled “Award of Tender for the Supply and Delivery of Unleaded Fuel (E10) and Biodiesel Fuel (B5 & B20) for a term of 5 years (2020-2024) be received; and, That the contract for Tender 160-T-19 Supply and Delivery of Unleaded Fuel (E10) be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $489,039.00, inclusive of HST; and, That the contract for Tender 160-T-19 Supply and Delivery of Biodiesel Fuel (B5 & B20) be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $369,522.00, inclusive of HST and, That the term of the contract be 5 years (January 1, 2020 – December 31, 2024); and, That the 2020 estimated costs of $858,561.00 ($489,039.00 + $369,522.00) be funded from accounts as listed in the Financial Considerations section; and, That the Purchase Order be adjusted in the future years up to the approved operating budget as approved by Council; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated December 2, 2019 titled “Status of Capital Projects as of October 31, 2019” be received; and, That the amount of $2,286,734 from the closure of capital projects be transferred to the sources of funding as listed on Exhibit A; and, That the closure of projects as outlined on Exhibit B and C be approved; and That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $971,256 to the approved amount of $250,000; and, That the Engineering Capital Contingency Project be topped up from the City-Wide Hard Development Charges Reserve by $67,679 to the approved amount of $100,000; and, That the Design Capital Contingency Project be topped up from the Development Charges Reserve by $99,952 to the approved amount of $100,000; and, That the Planning Capital Contingency Project be topped up from the Development Charges Reserve by $8,987 to the approved amount of $50,000; and, That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $27,731 to the approved amount of $100,000; and, That the following new capital projects, initiated subsequent to the approval of the 2019 capital budget, be received: 19285 – Yonge Street Highway 7 Transit Planning Advisory – Budget of $25,000 funded from Development Charges Reserve. 19289 – Supply and Install Oil/Water Separator – Fire Station 94 – Budget of $20,000 funded from the Non-DC Capital Contingency.

That the presentation entitled “2019 Pan Am Sports Development Review” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled ‘Waste Management Collection Services Contract’ be received; and, That Staff be authorized to issue a ‘Request for Proposal” (RFP) for the provision of long-term residential and multi-residential waste management collection services for the City of Markham; That the contract be developed with the Chief Administrative Officer, Legal staff, Finance staff, and Environmental Services staff; That Staff report back to Council on the RFP results and subsequent process to finalize a long-term contract for waste management collection services; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the confidential report entitled “Installation and Operation of two Seasonal Tennis Bubbles over the Tennis Courts at Reesor Park” be received; and, That Council approve the execution of a lease agreement with a new corporation to be incorporated by Karl Hale (the “ Tenant ”) over a 25 year period from October 2020 to April 2045 to acquire, install, operate and maintain two seasonal tennis bubbles over the tennis courts at Reesor Park annually for 7 months from early October to the end of April; and, That a new capital project be established for the City’s portion of infrastructure costs in the amount of $936,300 (inclusive of HST) to be funded 90% from Development Charges and 10% from the Non-Development Charges growth reserve, to be fully offset by annual lease revenue; and, That the Mayor and Clerk be authorized to execute a lease agreement with the Tenant for the lease by the City to the Tenant of that part of Reesor Park forming the existing tennis courts and clubhouse (the “ Lands ”) for the installation, operation, and maintenance of tennis bubbles on terms acceptable to the Chief Administrative Officer, provided the form of such lease agreement is satisfactory to the City Solicitor and the Chief Administrative Officer (the “ L ease ”) and, That Council support in principle the designation of the proposed tennis bubbles to be installed and operated by the Tenant pursuant to the Lease as a municipal capital facility; and, That the Memorandum attached as Attachment

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session at 11:37 AM to discuss the following matters:

That the General Committee meeting adjourn at 12:45 PM.

1. That the following communications dated November 21, 2019 from York Region be received for information purposes: a. Parking and Stopping Prohibitions b. Transfer of Peter Street Watermain to City of Markham c. Water and Wastewater Infrastructure Regional Jurisdiction Policy Update d. Development of the Community Safety and Well-Being Plan e. Economic Development Action Plan 2020-2023 f. Municipal Streetscape Partnership Program and Pedestrian and Cycling Partnership Program Policy Updates

1. That the report dated December 2, 2019 titled “Status of Capital Projects as of October 31, 2019” be received; and, 2. That the amount of $2,286,734 from the closure of capital projects be transferred to the sources of funding as listed on Exhibit A; and, 3. That the closure of projects as outlined on Exhibit B and C be approved; and 4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $971,256 to the approved amount of $250,000; and, 5. That the Engineering Capital Contingency Project be topped up from the City- Wide Hard Development Charges Reserve by $67,679 to the approved amount of $100,000; and, 6. That the Design Capital Contingency Project be topped up from the Development Charges Reserve by $99,952 to the approved amount of $100,000; and, 7. That the Planning Capital Contingency Project be topped up from the Development Charges Reserve by $8,987 to the approved amount of $50,000; and, 8. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $27,731 to the approved amount of $100,000; and, 9. That the following new capital projects, initiated subsequent to the approval of the 2019 capital budget, be received: 19285 – Yonge Street Highway 7 Transit Planning Advisory – Budget of $25,000 funded from Development Charges Reserve. 19289 – Supply and Install Oil/Water Separator – Fire Station 94 – Budget of $20,000 funded from the

8 1. That the presentation entitled “2019 Pan Am Sports Development Review” be received; and, 2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled ‘Waste Management Collection Services Contract’ be received; and, 9 2. That Staff be authorized to issue a ‘Request for Proposal” (RFP) for the provision of long-term residential and multi-residential waste management collection services for the City of Markham; 3. That the contract be developed with the Chief Administrative Officer, Legal staff, Finance staff, and Environmental Services staff; 4. That Staff report back to Council on the RFP results and subsequent process to finalize a long-term contract for waste management collection services; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the confidential report entitled “Installation and Operation of two Seasonal Tennis Bubbles over the Tennis Courts at Reesor Park” be received; and, 2. That Council approve the execution of a lease agreement with a new corporation to be incorporated by Karl Hale (the “Tenant”) over a 25 year period from October 2020 to April 2045 to acquire, install, operate and 10 maintain two seasonal tennis bubbles over the tennis courts at Reesor Park annually for 7 months from early October to the end of April; and, 3. That a new capital project be established for the City’s portion of infrastructure costs in the amount of $936,300 (inclusive of HST) to be funded 90% from Development Charges and 10% from the Non-Development Charges growth reserve, to be fully offset by annual lease revenue; and, 4. That the Mayor and Clerk be authorized to execute a lease agreement with the Tenant for the lease by the City to the Tenant of that part of Reesor Park forming the existing tennis courts and clubhouse (the “Lands”) for the installation, operation, and maintenance of tennis bubbles on terms acceptable to the Chief Administrative Officer, provided the form of such lease agreement is satisfactory to the City Solicitor and the Chief Administrative Officer (the “Lease”) and, 5. That Council support in principle the designation of the proposed tennis bubbles to be installed and operated by the Tenant pursuant to the Lease as a municipal capital facility; and, 6. That the Memorandum attached

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session at 11:37 AM to discuss the following matters: 11