Council Meeting

That the Minutes of the Council Meeting held on November 26, 2019, be adopted.

That the request for the City of Markham to complete the Municipal Information Form be received for information.

That the memorandum dated November 29, 2019 from the Commissioner of Development Services regarding the Hold Removal for Forest Bay Homes Ltd., 6350 Steeles Avenue, East, be received.

That the communication dated December 5, 2019 from Goodmans LLP regarding the Ladies Golf Club of Toronto, be received. (See Item 8.1.1, Report 44, for Council's decision on this matter.)

That the communication dated December 9, 2019 from Michael Mestyan of Tridel regarding the Ladies Golf Club of Toronto, be received. (See Item 8.1.1, Report 44 for Council's decision on this matter.)

That the following communications be received: Email dated December 8, 2019 from Anthony Tan, providing comments. Email dated December 9, 2019 from Harry Eaglesham, providing comments. Email dated December 10, 2019 from Yves Struyven, providing comments. Email dated December 10, 2019 from Tracy Whelan, providing comments. Email dated December 10, 2019 from Michael Gannon, providing comments. Email dated Decmeber 10, 2019 from Johana Schneider, providing comments. Email dated December 10, 2019 from Christian Schneider, providing comments. Email dated December 10, 2019 from Santina, Cristina, Lorenzo, Luca, Massimo and Frank Spano, providing comments. (See Item 8.2.4, Report 45 for Council's decision on this matter.)

That the following proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: Nanjing Massacre Day - December 13, 2019.

That the report of the Development Services Committee be received & adopted, save and except for item 8.1.1. (See item 8.1.1 for Council's decision on this matter.)

That the report titled “The Ladies’ Golf Club of Toronto, Applications by 2526574 Ontario Limited (Tridel) for Official Plan and Zoning By-law Amendments and Site Plan Approval to permit a twelve storey residential building and a fourteen storey residential building on the south east side of Royal Orchard, west of Bayview Avenue (7859 Yonge Street) File Nos. OP/ZA 18 171600 and SPC 18 256868 (Ward 1)” be received; and, That the deputations made by Joan Anderton on behalf of the Ladies' Golf Club of Toronto Board of Directors, Ted Langdon, Eric Lakien, John McIntosh, Alena Gotz on behalf of the Aileen-Willowbrook Residents Ratepayers Association, Evelin Ellison on behalf of the Ward One South Residents Ratepayers Association, Joan Feng on behalf of Brian Korson, Alena Gotz on behalf of Roman Komarov, Mia Poscente on behalf of the Royal Orchard Ratepayers Association, and Pam McLennan be received; and, That the written communications submitted by Mia Poscente on behalf of the Royal Orchard Ratepayers Association, Gareth Stackhouse, Fogler Rubinoff LLP, on behalf of the Landmark Shared Facilities Committee, and Peter Rawson be received; and, That the proposed amendment to the 2014 Markham Official Plan, attached as Appendix ‘A’, be finalized and approved; and, That the amendments to Zoning By-laws 2150 and 177-96, as amended be approved and the draft implementing Zoning By-law, attached as Appendix ‘B’, be finalized and enacted, without further notice; and, That the Site Plan ap

Council amended the resolution by adding the following clause: "That the site plan agreement include a provision requiring the Owner to contribute to the hard and soft costs of design and construction of a partial signalized intersection at Royal Orchard or an equivalent amount to the area transportation improvements to the satisfaction of the Director of Engineering,"

That Council endorse the recommendations from the May 8, 2019 Friends of the Markham Museum Board Extract: "THAT the list of artifacts for deaccession (attachment C) from the Saw Mill and Honey House Collection (in Chapman House) be approved for acceptance and submitted to the City of Markham for final approval."

That the report of the General Committee be received & adopted, save and except for Item No. 8.2.4. (See Item No. 8.2.4 for Council's decision on this matter.)

That the report entitled “Award of Tender for the Supply and Delivery of Unleaded Fuel (E10) and Biodiesel Fuel (B5 & B20) for a term of 5 years (2020-2024); and, That the contract for Tender 160-T-19 Supply and Delivery of Unleaded Fuel (E10) be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $489,039.00, inclusive of HST; and, That the contract for Tender 160-T-19 Supply and Delivery of Biodiesel Fuel (B5 & B20) be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $369,522.00, inclusive of HST and, That the term of the contract be 5 years (January 1, 2020 – December 31, 2024); and, That the 2020 estimated costs of $858,561.00 ($489,039.00 + $369,522.00) be funded from accounts as listed in the Financial Considerations section; and, That the Purchase Order be adjusted in the future years up to the approved operating budget as approved by Council; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated December 2, 2019 titled “Status of Capital Projects as of October 31, 2019” be received; and, That the amount of $2,286,734 from the closure of capital projects be transferred to the sources of funding as listed on Exhibit A; and, That the closure of projects as outlined on Exhibit B and C be approved; and That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $971,256 to the approved amount of $250,000; and, That the Engineering Capital Contingency Project be topped up from the City-Wide Hard Development Charges Reserve by $67,679 to the approved amount of $100,000; and, That the Design Capital Contingency Project be topped up from the Development Charges Reserve by $99,952 to the approved amount of $100,000; and, That the Planning Capital Contingency Project be topped up from the Development Charges Reserve by $8,987 to the approved amount of $50,000; and, That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $27,731 to the approved amount of $100,000; and, That the following new capital projects, initiated subsequent to the approval of the 2019 capital budget, be received: 19285 – Yonge Street Highway 7 Transit Planning Advisory – Budget of $25,000 funded from Development Charges Reserve. 19289 – Supply and Install Oil/Water Separator – Fire Station 94 – Budget of $20,000 funded from the Non-DC Capital Contingency.

That the report entitled ‘Waste Management Collection Services Contract’ be received; and, That Staff be authorized to issue a ‘Request for Proposal” (RFP) for the provision of long-term residential and multi-residential waste management collection services for the City of Markham; and, That the contract be developed with the Chief Administrative Officer, Legal staff, Finance staff, and Environmental Services staff; and, That Staff report back to Council on the RFP results and subsequent process to finalize a long-term contract for waste management collection services; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the confidential report entitled “Installation and Operation of two Seasonal Tennis Bubbles over the Tennis Courts at Reesor Park” be received; and, That Council approve the execution of a lease agreement with a new corporation to be incorporated by Karl Hale (the “ Tenant ”) over a 25 year period from October 2020 to April 2045 to acquire, install, operate and maintain two seasonal tennis bubbles over the tennis courts at Reesor Park annually for 7 months from early October to the end of April; and, That a new capital project be established for the City’s portion of infrastructure costs in the amount of $936,300 (inclusive of HST) to be funded 90% from Development Charges and 10% from the Non-Development Charges growth reserve, to be fully offset by annual lease revenue; and, That the Mayor and Clerk be authorized to execute a lease agreement with the Tenant for the lease by the City to the Tenant of that part of Reesor Park forming the existing tennis courts and clubhouse (the “ Lands ”) for the installation, operation, and maintenance of tennis bubbles on terms acceptable to the Chief Administrative Officer, provided the form of such lease agreement is satisfactory to the City Solicitor and the Chief Administrative Officer (the “ L ease ”) and, That Council support, in principle, the designation of the proposed tennis bubbles to be installed and operated by the Tenant pursuant to the Lease as a municipal capital facility; and, That the Memorandum attached as Attachmen

That Council consider the matter of "Installation and Operation of Two Seasonal Tennis Bubbles over the Tennis Courts at Reesor Park" immediately following Deputations with respect thereto.

That the report of the Development Services Public Meeting be received & adopted. (1 item):

That the written submission from Carmina Tupe, BILD regarding the proposed amendments to the Development and Building Fee By-Laws be received; and, That the Record of the Public Meeting held on December 3, 2019, with respect to the proposed amendments to the Development and Building Fee By-laws be received; and, That the amendment to By-law 211-83, as amended, "Tariff of Fees for the Processing of Planning Applications," substantially in the form attached as Attachment 'A', be enacted; and, That By-law 2019-20 as amended be repealed and the attached "By-law respecting Construction, Demolition and Change of Use Permits and Inspections," attached as Attachment 'B', be enacted; and, That the By-laws come into force and take effect on January 1, 2020; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2019-136 and 2019-137)

That the report of the Development Services Committee be received & adopted, save and except for Item No. 8.4.2. (See Item 8.4.2 for Council's decision on this matter).

That the report entitled “Approval of the Continuation of the Markham Designated Heritage Property Grant Program, 2020-2022”, dated December 9, 2019, be received; and, That a by-law be adopted to implement the Markham Designated Heritage Property Grant Program (2020-2022) generally in the form attached as Appendix “C” to this report; and, That the existing reserve fund entitled “Designated Heritage Property Grant Reserve Fund” continue to be used as the funding source for the program; and, That the Designated Heritage Property Grant Program be allocated $90,000 in funding for the three year period (2020-2022) from the following sources; Prior year unused grant funding in the Designated Heritage Property Grant Reserve Fund in the amount of $56,090; A transfer of $33,910 ($90,000 - $56,090) from the Heritage Loan Reserve Fund, which has a current balance of $160,695; and, That By-law 175-81, as amended, (A By-law to Establish a Heritage Fund) be amended as per Appendix “D” to this report; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2019-140 and 2019-141)

That the staff report titled “RECOMMENDATION REPORT, Applications for Zoning By-law Amendment to permit mid-rise residential and townhouse development (Phase 1 only) and for Draft Plan of Subdivision to create development, road, park and open space blocks at 9999 Markham Road (Ward 5), File No: ZA/SU 18 180621”, be received; and, That the record of the Public meeting held on March 26 th , 2019 regarding the applications for Zoning By-law Amendment and Draft Plan of Subdivision 19TM-18007, be received; and, That Council approval of the Zoning By-law Amendment application (ZA 18 180621) for Phase 1 of the development, submitted by 2585231 Ontario Inc. and attached in Appendix ‘A’ be finalized and enacted without further notice; and, That Council approve the Draft Plan of Subdivision 19TM-18007 (SU 18 180621) submitted by 2585231 Ontario Inc. subject to the conditions attached as Appendix ‘B’; and, That Council assign servicing allocation for a maximum of 154 townhouses (including stacked townhouses) and 260 apartment units; and, That Council permit application for minor variances within two (2) years of the proposed amending by-law coming into force, attached as Appendix ‘A’, in accordance with Section 45(1.4) of the Planning Act; and, That the approval of the zoning by-law amendment and draft plan approval be conditional on the City Solicitor (or her designate) securing the withdrawal of the existing Local Planning Appeal Tribunal appeals related to this property, and, That th

That the recommendation be amend to include the following: "That the portion of Phase 1A located between the south boundary of Phase 1B and the north boundary of the identified park block be designated as a new Phase 1C, and that a hold provision be added onto Phases 1B and 1C in the Draft Zoning By-law, which would not be lifted until the GO Station Feasibility Study is underway, to the satisfaction of the Director of Planning & Urban Design"

That the report titled, “2020 China Harbin International Winter Cities Conference, January 4-7, 2020” dated December 9, 2019, be received; and, That the City of Markham be represented by Councillor Alan Ho, Chair of Culture and Economic Development Committee to attend the 2020 China Harbin International Winter Cities Conference in Harbin, China from January 4-7, 2020; and, That the total cost of the business trip to attend the 2020 China Harbin International Winter Cities Conference in Harbin, China not exceed $5,000.00 and be expensed from the 2020 Economic Alliances account 610-9985812, contingent upon Council approval of the 2020 Operating Budget; and, That Councillor Alan Ho be requested to provide Development Services Committee with an update on the outcome of the 2020 China Harbin International Winter Cities Conference at a future meeting in 2020; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated December 9, 2019 entitled “ ICF Top7 Communities of 2020 Conference in Taoyuan , Taiwan ” be received; and, That the City of Markham be represented at the Conference by Chief Information Officer, Nasir K enea; and, T hat the total cost to attend the conference approximately in the amount of $ 3 , 0 00 be funded from the 2020 Operating budget account 400 998 5200; and further, That staff be requested to provide Development Services Committee with an update on the outcome of the ICF Top7 Communities of 2020 Conference at a future meeting in 2020; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “8 John Lyons Road Tree Removal Permit” be received for information; and, That the application to remove one (1) Black Walnut at 8 John Lyons Road, Markham, Ontario, be approved ; and, That upon removal of the subject tree, the applicant shall plant six (6) Black Walnut trees anywhere on 8 John Lyons Road, each replacement tree must have a minimum caliper (diametre) size of 50mm at the time of planting. Alternatively, a cash-in-lieu payment may be made to the City for each Black Walnut tree not planted by the applicant, which will go towards the planting of Black Walnut trees at a location determined by the City, and, That the recommendation is based on the unique characteristics of this case only and is not intended to be precedent setting nor to be used as a basis for future cases, and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That Council consider the matter of "Recommendation from the September 13, 2019 Licensing Committee Hearing (8 John Lyons Road)" immediately following the Approval of the Minutes with respect thereto.

That the report dated December 20, 2019 titled, “2020 Operating and Capital Budgets” be received; and, That Council approve a 1.95% property tax rate increase to the City’s tax levy as follows: a. 1.45% for day-to-day operations b. 0.50% infrastructure investment; and, That Council approve the 2020 Primary Operating Budget for City services of $240,962,772 which includes the Library budget of $15,241,205, excludes the 2019 surplus/deficit, and reflects a 1.95% property tax rate increase, as detailed in Appendices 1 and 2; and, That Council approve the remaining 2020 Capital Budget of $86,914,000 for a total of $111,488,000 ($86,914,000 + $24,574,000 pre-approved), as per projects detailed in Appendix 3; and, That Council authorize Staff to purchase US dollars (USD) for applicable capital budget projects and make any budget adjustments necessary due to a variance between the budgeted USD exchange rate and the actual USD exchange rate at the time the USD are purchased; and, That Council approve the 2020 Planning & Design Operating Budget totalling $10,568,647, as detailed in Appendix 4; and, That Council approve the 2020 Engineering Operating Budget totalling $8,787,473, as detailed in Appendix 5; and, That Council approve the 2020 Building Standards Operating Budget totalling $9,534,885, as detailed in Appendix 6; and, That Council approve the 2020 Waterworks Operating Budget totalling $140,669,974, (excluding the 2019 surplus/deficit), as detailed in Appendix 7; and, That upo

That the report entitled “Award of Tender 209-T-19 Floodlights, Poles and Cross Arms Replacement” be received; and, That the contract for Tender 209-T-19 Floodlights, Poles and Cross Arms Replacement (Part A: Armadale and Highgate Parks) be awarded to the lowest priced bidder, Nadelec Contracting Inc., in the amount of $388,417.92, inclusive of HST; and, That the contract for Tender 209-T-19 Floodlights, Poles and Cross Arms Replacement (Part B: Morgan and Bishops Cross Parks) be awarded to the lowest priced bidder, Nadelec Contracting Inc., in the amount of $601,096.32, inclusive of HST; and, That a 5% contingency in the amount of $49,475.71 ($19,420.90 + $30,058.81) inclusive of HST, be established for each contract to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the estimated costs of $1,038,989.95 ($388,417.92 + $601,096.32 + $49,475.71) be funded from accounts as listed in the Financial Considerations section with budget available of $864,027.00; and, That the budget shortfall in the amount of $174,962.95 ($864,027.00 - $1,038,989.95) be funded from the Life Cycle Replacement and Capital Reserve; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-laws 2019-130 to 2019-137 and 2019-139 to 2019-141 be given three readings and enacted.

That, in accordance with Section 239 (2) of the Municipal Act , Council resolve into a private session to discuss the security of a property of the municipality or local board at 3:07 pm.

That Council rise from Confidential session at 3:29 pm and reported out on item 8.2.4. (See Item No. 8.2.4 on Council's decision on this matter.)

That, in accordance with Section 239 (2) of the Municipal Act , Council resolve into a private session to discuss the following confidential matters at 6:19 pm: 14.1 APPROVAL OF CONFIDENTIAL COUNCIL MINUTES - NOVEMBER 26, 2019 (10.0) 14.2 COUNCIL 14.2.1 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS) [Section 239 (2) (b)](16.24) 14.2.2 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS) (16.24) [Section 239 (2) (b)] 14.2.3 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENTS) (16.24) [Section 239 (2) (b)] 14.2.4 THE SECURITY OF THE PROPERTY OF THE MUNICIPAL OR LOCAL BOARD (WARD 8) (8.7) [Section 239 (2) (a)] 14.2.5 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS) [Section 239 (2) (b) (16.24) 14.3 GENERAL COMMITTEE - DECEMBER 2, 2019 14.3.1 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (7.0) (WARDS 3,4,5 & 8) [Section 239 (2) (b)] 14.3.2 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (7.0) (WARDS 1,2,4,5,6,7 AND 8) [Section 239 (2) (b)] 14.3.3 A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (8.6) (WARD 2, 5 & 8) [Section 239 (2) (c)]

That Council rise from Confidential session at 7:00 pm.

That the confidential Council minutes of November 26, 2019 be adopted.

That the following individuals be appointed to the Cycling & Pedestrian Advisory Committee (CPAC) for the terms noted: Name Term Expiry Amit Arora November 30, 2023 Colin Casser November 30, 2023 Mauricio Martinez November 30, 2023 Doug Wolfe November 30, 2023 Joseph Zerczi November 30, 2023 David Rawcliffe November 30, 2021 Peter Miasek November 30, 2021 Elisabeth Tan November 30, 2021 Anthony Ko November 30, 2021 Daniel Yeung November 30, 2022 Paul Salvo November 30, 2022 Gordon Lawson November 30, 2022 Zain Khan November 30, 2022 and further; 2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the following persons be appointed to the Property Standards Committee: NAME TERM EXPIRY Ali Chatha November 14, 2022 George Samuels November 14, 2022 Darius Sookram November 14, 2022 Vivian Wong November 14, 2022 Gilbert Wan November 14, 2022

That the Confidential Memorandum entitled “DMC Board of Directors Appointments” dated December 10, 2019 be received; and, That Council approve a revised Board of Directors composition of twelve (12) Directors, which will now be comprised of six (8) independent Directors and four (4) non-independent Directors (being the Mayor and three (3) members of Council); and, That Council endorse the appointment of the following eight (8) individuals to serve as independent Directors: Ms. Aarti Patel, Mr. Chuck Thibeault, Mr. David Miller, Mr. Herman Grad, Mr. Hiren Prabhakar, Ms. Kate Seaver, Mr. Shafik Jiwani, Ms. Susan Mandryk and such directors to be duly appointed by Council, at the first Annual General Meeting of the Corporation in early 2020; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the confidential presentation on the security of the property of municipal or local board (Ward 8), be received, and, That staff be directed to do all things necessary to give effect to the recommendations in the staff presentation.

That the following individuals be appointed to the Seniors Advisory Committee for the terms noted: NAME PROPOSED TERM EXPIRY DATE Lily Liu November 30, 2022 Min Jung (Alice) Chao November 30, 2022 George George November 30, 2022 Richard Tu November 30, 2021 Ardy Reid November 30, 2022 Javaid Khan November 30, 2022 Patricia Anderson November 30, 2021 Diane Gabay November 30, 2021 Laila Jiwa November 30, 2021 Yash Kapur November 30, 2020 Gail Leet November 30, 2020 and further, 2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

The confidential report entitled “Properties for Tax Sale – Update” be received; and That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the confidential report entitled “Properties Ready for Tax Sale Registration” be received; and, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Reporting Out of Real Property Acquisitions” be received; and, That Staff be authorized and directed to take the actions set out in this report.

That the Confidential Memorandum be received for information, and, That the recommendations contained in the public agenda item 8.4.2 be amended to add “That the approval of the zoning by-law amendment and draft plan approval be conditional on the City Solicitor (or her designate) securing the withdrawal of the existing Local Planning Appeal Tribunal appeals related to this property".

That the confidential report entitled “Update regarding the City of Vaughan’s Yonge-Steeles Corridor Secondary Plan Local Planning Appeal Tribunal Appeal and Request for Direction” be received; and, That staff be authorized to do what is necessary to give effect to this resolution.

That By-law 2019-138 be given three readings and enacted. Three Readings BY-LAW 2019-138 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF DECEMBER 10, 2019.

That the Council meeting be adjourned at 7:05 p.m.

That the following communications be received: 1. Email dated December 8, 2019 from Anthony Tan, providing comments. 2. Email dated December 9, 2019 from Harry Eaglesham, providing comments. 3. Email dated December 10, 2019 from Yves Struyven, providing comments. 4. Email dated December 10, 2019 from Tracy Whelan, providing comments. 5. Email dated December 10, 2019 from Michael Gannon, providing comments. 6. Email dated Decmeber 10, 2019 from Johana Schneider, providing comments. 7. Email dated December 10, 2019 from Christian Schneider, providing comments. 8. Email dated December 10, 2019 from Santina, Cristina, Lorenzo, Luca, Massimo and Frank Spano, providing comments. (See Item 8.2.4, Report 45 for Council's decision on this matter.)

1. That the following proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: a. Nanjing Massacre Day - December 13, 2019.

1. That the report entitled “Award of Tender for the Supply and Delivery of Unleaded Fuel (E10) and Biodiesel Fuel (B5 & B20) for a term of 5 years (2020-2024); and, 2. That the contract for Tender 160-T-19 Supply and Delivery of Unleaded Fuel (E10) be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $489,039.00, inclusive of HST; and, 10 3. That the contract for Tender 160-T-19 Supply and Delivery of Biodiesel Fuel (B5 & B20) be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $369,522.00, inclusive of HST and, 4. That the term of the contract be 5 years (January 1, 2020 – December 31, 2024); and, 5. That the 2020 estimated costs of $858,561.00 ($489,039.00 + $369,522.00) be funded from accounts as listed in the Financial Considerations section; and, 6. That the Purchase Order be adjusted in the future years up to the approved operating budget as approved by Council; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report dated December 2, 2019 titled “Status of Capital Projects as of October 31, 2019” be received; and, 2. That the amount of $2,286,734 from the closure of capital projects be transferred to the sources of funding as listed on Exhibit A; and, 3. That the closure of projects as outlined on Exhibit B and C be approved; and 4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $971,256 to the approved amount of $250,000; and, 5. That the Engineering Capital Contingency Project be topped up from the City-Wide Hard Development Charges Reserve by $67,679 to the approved amount of $100,000; and, 6. That the Design Capital Contingency Project be topped up from the Development Charges Reserve by $99,952 to the approved amount of $100,000; and, 11 7. That the Planning Capital Contingency Project be topped up from the Development Charges Reserve by $8,987 to the approved amount of $50,000; and, 8. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $27,731 to the approved amount of $100,000; and, 9. That the following new capital projects, initiated subsequent to the approval of the 2019 capital budget, be received: 19285 – Yonge Street Highway 7 Transit Planning Advisory – Budget of $25,000 funded from Development Charges Reserve. 19289 – Supply and Install Oil/Water Separator – Fire Station 94 – Budget of $20,000 funded from th

12 1. That the report entitled ‘Waste Management Collection Services Contract’ be received; and, 2. That Staff be authorized to issue a ‘Request for Proposal” (RFP) for the provision of long-term residential and multi-residential waste management collection services for the City of Markham; and, 3. That the contract be developed with the Chief Administrative Officer, Legal staff, Finance staff, and Environmental Services staff; and, 4. That Staff report back to Council on the RFP results and subsequent process to finalize a long-term contract for waste management collection services; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the confidential report entitled “Installation and Operation of two Seasonal Tennis Bubbles over the Tennis Courts at Reesor Park” be received; and, 2. That Council approve the execution of a lease agreement with a new corporation to be incorporated by Karl Hale (the “Tenant”) over a 25 year period from October 2020 to April 2045 to acquire, install, operate and maintain two seasonal tennis bubbles over the tennis courts at Reesor Park annually for 7 months from early October to the end of April; and, 3. That a new capital project be established for the City’s portion of infrastructure costs in the amount of $936,300 (inclusive of HST) to be funded 90% from Development Charges and 10% from the Non- Development Charges growth reserve, to be fully offset by annual lease revenue; and, 13 4. That the Mayor and Clerk be authorized to execute a lease agreement with the Tenant for the lease by the City to the Tenant of that part of Reesor Park forming the existing tennis courts and clubhouse (the “Lands”) for the installation, operation, and maintenance of tennis bubbles on terms acceptable to the Chief Administrative Officer, provided the form of such lease agreement is satisfactory to the City Solicitor and the Chief Administrative Officer (the “Lease”) and, 5. That Council support, in principle, the designation of the proposed tennis bubbles to be installed and operated by the Tenant pursuant to the Lease as a municipal capital facility; and, 6. That the Memorandum attach

1. That the report entitled “Approval of the Continuation of the Markham Designated Heritage Property Grant Program, 2020-2022”, dated December 9, 2019, be received; and, 2. That a by-law be adopted to implement the Markham Designated Heritage Property Grant Program (2020-2022) generally in the form attached as Appendix “C” to this report; and, 3. That the existing reserve fund entitled “Designated Heritage Property Grant Reserve Fund” continue to be used as the funding source for the program; and, 4. That the Designated Heritage Property Grant Program be allocated $90,000 in funding for the three year period (2020-2022) from the following sources; a. Prior year unused grant funding in the Designated Heritage Property Grant Reserve Fund in the amount of $56,090; b. A transfer of $33,910 ($90,000 - $56,090) from the Heritage Loan Reserve Fund, which has a current balance of $160,695; and, 5. That By-law 175-81, as amended, (A By-law to Establish a Heritage Fund) be amended as per Appendix “D” to this report; and further, 16 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution. (By-law 2019-140 and 2019-141)

1. That the report dated December 20, 2019 titled, “2020 Operating and Capital Budgets” be received; and, 22 2. That Council approve a 1.95% property tax rate increase to the City’s tax levy as follows:a. 1.45% for day-to-day operationsb. 0.50% infrastructure investment; and, 3. That Council approve the 2020 Primary Operating Budget for City services of $240,962,772 which includes the Library budget of $15,241,205, excludes the 2019 surplus/deficit, and reflects a 1.95% property tax rate increase, as detailed in Appendices 1 and 2; and, 4. That Council approve the remaining 2020 Capital Budget of $86,914,000 for a total of $111,488,000 ($86,914,000 + $24,574,000 pre-approved), as per projects detailed in Appendix 3; and, 5. That Council authorize Staff to purchase US dollars (USD) for applicable capital budget projects and make any budget adjustments necessary due to a variance between the budgeted USD exchange rate and the actual USD exchange rate at the time the USD are purchased; and, 6. That Council approve the 2020 Planning & Design Operating Budget totalling $10,568,647, as detailed in Appendix 4; and, 7. That Council approve the 2020 Engineering Operating Budget totalling $8,787,473, as detailed in Appendix 5; and, 8. That Council approve the 2020 Building Standards Operating Budget totalling $9,534,885, as detailed in Appendix 6; and, 9. That Council approve the 2020 Waterworks Operating Budget totalling $140,669,974, (excluding the 2019 surplus/deficit), as detailed

1. That the report entitled “Award of Tender 209-T-19 Floodlights, Poles and Cross Arms Replacement” be received; and, 2. That the contract for Tender 209-T-19 Floodlights, Poles and Cross Arms Replacement (Part A: Armadale and Highgate Parks) be awarded to the lowest priced bidder, Nadelec Contracting Inc., in the amount of $388,417.92, inclusive of HST; and, 3. That the contract for Tender 209-T-19 Floodlights, Poles and Cross Arms Replacement (Part B: Morgan and Bishops Cross Parks) be awarded to the lowest priced bidder, Nadelec Contracting Inc., in the amount of $601,096.32, inclusive of HST; and, 4. That a 5% contingency in the amount of $49,475.71 ($19,420.90 + $30,058.81) inclusive of HST, be established for each contract to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 5. That the estimated costs of $1,038,989.95 ($388,417.92 + $601,096.32 + $49,475.71) be funded from accounts as listed in the Financial Considerations section with budget available of $864,027.00; and, 24 6. That the budget shortfall in the amount of $174,962.95 ($864,027.00 - $1,038,989.95) be funded from the Life Cycle Replacement and Capital Reserve; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That Council rise from Confidential session at 3:29 pm and reported out on item 8.2.4. 27 (See Item No. 8.2.4 on Council's decision on this matter.)

That, in accordance with Section 239 (2) of the Municipal Act, Council resolve into a private session to discuss the following confidential matters at 6:19 pm: 14.1 APPROVAL OF CONFIDENTIAL COUNCIL MINUTES - NOVEMBER 26, 2019 (10.0) 14.2 COUNCIL 14.2.1 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS) [Section 239 (2) (b)](16.24) 14.2.2 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS) (16.24) [Section 239 (2) (b)] 14.2.3 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENTS) (16.24) [Section 239 (2) (b)] 14.2.4 THE SECURITY OF THE PROPERTY OF THE MUNICIPAL OR LOCAL BOARD (WARD 8) (8.7) [Section 239 (2) (a)] 14.2.5 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS) [Section 239 (2) (b) (16.24) 28 14.3 GENERAL COMMITTEE - DECEMBER 2, 2019 14.3.1 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (7.0) (WARDS 3,4,5 & 8) [Section 239 (2) (b)] 14.3.2 PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (7.0) (WARDS 1,2,4,5,6,7 AND 8) [Section 239 (2) (b)] 14.3.3 A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (8.6) (WARD 2, 5 & 8) [Section 239 (2) (c)

29 That Council rise from Confidential session at 7:00 pm.

1. That the following individuals be appointed to the Cycling & Pedestrian Advisory Committee (CPAC) for the terms noted: Name Term Expiry Amit Arora November 30, 2023 Colin Casser November 30, 2023 Mauricio Martinez November 30, 2023 Doug Wolfe November 30, 2023 Joseph Zerczi November 30, 2023 David Rawcliffe November 30, 2021 30 Peter Miasek November 30, 2021 Elisabeth Tan November 30, 2021 Anthony Ko November 30, 2021 Daniel Yeung November 30, 2022 Paul Salvo November 30, 2022 Gordon Lawson November 30, 2022 Zain Khan November 30, 2022 and further; 2. That staff be authorized and directed to do all things necessary to give effect to this resolution.