General Committee Meeting

That the minutes of the June 7, 2022 and June 8, 2022 General Committee Meeting be confirmed.

That the following communications dated 2022 from York Region be received for information purposes: 2022 Development Charges By-Law and Background Study 2019 to 2023 Strategic Plan Year 3 (2021) Progress Report and 2023 to 2027 Strategic Plan Development Affordable Housing in York Region - 2021 Measuring and Monitoring Update on Sustainable Development Incentive Programs Toronto Global Membership and Foreign Direct Investment Realignment Long-Term Care Transformation Second Draft National Standard Community Safety and Well-Being Plan for York Region Regional Greening Strategy Refinement and 2021 Achievements 2022 Water and Wastewater Master Plan Update South York Greenway Cycling and Pedestrian Corridor Route Alignment and Project Advancement Draft Regional Official Plan Consultation Update and Statutory Public Meeting

That the minutes of the May 9, 2022 Race Relations Committee meeting be received for information purposes.

That the minutes of the May 12, 2022 Markham Train Station Community Centre Board meeting be received for information purposes.

That the report entitled “ 009-T-22 Yonge & Grandview Park - Construction” be received; and, That staff be authorized to award a contract to Quality Property Services , the lowest priced bidd er, in the total amount of $ 590,483.80 inclusive of HST ; and, That a contingency in the amount of $47,238.70 (8%) inclusive of HST established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, That the Urban Design Capital Administration Fee in the amount of $57,395.03 be approved; and, That the award, contingency and capital administration amounts in the total amount of $695,117.53 ($590,483.80 + $47,238.70 + $57,395.03) be funded from capital project 21023 Yonge & Grandview Park – Construction, GL account 081-5350-21023-005, which has an available budget of $645,106.00; and, That the shortfall of $50,011.53 ($645,106.00 - $695,117.53) be funded from the City-wide Soft Development Charges in the amount of $45,010.38 (90%) and the Parks Cash-in-Lieu in the amount of $5,001.15 (10%); and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “002-R-22 Consulting Engineering Services for Markham Village Flood Control Implementation - Phase 1 Storm/ Sanitary Sewers and Cast Iron Watermain Upgrades” be received; and, That the detailed design work under contract 002-R-22 Consulting Engineering Services for Markham Village Flood Control Implementation - Phase 1 Storm/ Sanitary Sewers and Cast Iron Watermain Upgrades (inclusive of Phases 1A, 1B, and 1C) be awarded to the highest ranked, second lowest priced Bidder, R.V. Anderson Associates Limited, in the amount of $ 1,204,735.62 , inclusive of HST; and, That a 20% contingency in the amount of $ 240,947.12 , inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the Consulting Engineering Services for detailed design award in the amount of $ 1,445,682.75 ($ 1,204,735.62 + $ 240,947.12 ) be funded from the capital project 058-6150-22193-005 “Markham Village Flood Control Implementation Phase 1 - Design”; and, That the remaining budget of $569,217.25 in capital project 058-6150-22193-005 “Markham Village Flood Control Implementation Phase 1 - Design” will not be required from the Stormwater Fee Reserve; and, That the contract administration services (inclusive of 10% contingency) be awarded to R.V. Anderson Associates Limited for: Phase 1A in the amount of $586,094

That the report entitled “Staff Awarded Contracts for the Month of May 2022” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution

That the report entitled “Tender 207-T-21 Fairtree Cricket Pitch Lighting Installation” be received; and, That the contract for Tender 207-T-21 Fairtree Cricket Pitch Lighting Installation be awarded to the lowest priced bidder, Nadelec Contracting Inc. in the amount of $386,118.14, inclusive of HST; and, That a 10% contingency in the amount of $38,611.81 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the estimated costs of $424,729.96 ($386,118.14 + $38,611.81) be funded from accounts as listed in the Financial Considerations section with budget available of $227,915.00; and, That the budget shortfall in the amount of $196,814.96 ($424,729.96 - $227,915.00) be funded from the Development Charges - City-Wide Soft Reserve in the amount of $177,133.46 (90%) and Non-DC Growth in the amount of $19,681.50 (10%); and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That item 8.1 be moved forward on the agenda.

That the Report entitled “Implementation of Digital Bridge Overpass Banner Signs in Markham” be received; and, That the recommendation be approved in principle and that staff return to a Committee meeting /Council meeting on July 14 with responses to the inquiries made; That Staff be authorized to complete negotiations and finalize a Digital Sign A greement with RCC Media Inc. for the installation and maintenance of Digital Overpass Banner Signs on CN railway bridges in Markham, to the satisfaction of the Commissioner of Corporate Services and the City Solicitor; and , That the Mayor and City Clerk be authorized to sign the agreement with RCC Media Inc ., and any amendment thereto approved by the Commissioner of Corporate Services and the City Solicitor; and, That Staff report back within 2 years of the signing of the agreement with RCC Media Inc. with a status report; and, That the deputations from Nancy Coldham, Valerie Burke, James Deframboise and Evelin Ellison be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the following award recipients be acknowledged for their contributions to this achievement: Clare Meadway, Community Program Supervisor (Aquatics) Victor So, Lifeguard Thineash John, Lifeguard James Bird, Lifeguard Carmen Wong, Leadership Conductor May Tam, Leadership Conductor Jennifer Thompson, Shift Supervisor

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into confidential session to discuss the following matters:

That the General Committee meeting adjourn at 2:13 PM.

1. That the following communications dated 2022 from York Region be received for information purposes: 3 1. 2022 Development Charges By-Law and Background Study 2. 2019 to 2023 Strategic Plan Year 3 (2021) Progress Report and 2023 to 2027 Strategic Plan Development 3. Affordable Housing in York Region - 2021 Measuring and Monitoring 4. Update on Sustainable Development Incentive Programs 5. Toronto Global Membership and Foreign Direct Investment Realignment 6. Long-Term Care Transformation Second Draft National Standard 7. Community Safety and Well-Being Plan for York Region 8. Regional Greening Strategy Refinement and 2021 Achievements 9. 2022 Water and Wastewater Master Plan Update 10. South York Greenway Cycling and Pedestrian Corridor Route Alignment and Project Advancement 11. Draft Regional Official Plan Consultation Update and Statutory Public Meeting

1. That the report entitled “002-R-22 Consulting Engineering Services for Markham Village Flood Control Implementation - Phase 1 Storm/ Sanitary Sewers and Cast Iron Watermain Upgrades” be received; and, 2. That the detailed design work under contract 002-R-22 Consulting Engineering Services for Markham Village Flood Control Implementation - Phase 1 Storm/ Sanitary Sewers and Cast Iron Watermain Upgrades (inclusive of Phases 1A, 1B, and 1C) be awarded to the highest ranked, second lowest priced Bidder, R.V. Anderson Associates Limited, in the amount of $1,204,735.62, inclusive of HST; and, 3. That a 20% contingency in the amount of $240,947.12, inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the Consulting Engineering Services for detailed design award in the amount of $1,445,682.75 ($1,204,735.62 + $240,947.12) be funded from the capital project 058-6150-22193-005 “Markham Village Flood Control Implementation Phase 1 - Design”; and, 5. That the remaining budget of $569,217.25 in capital project 058-6150- 22193-005 “Markham Village Flood Control Implementation Phase 1 - Design” will not be required from the Stormwater Fee Reserve; and, 6. That the contract administration services (inclusive of 10% contingency) be awarded to R.V. Anderson Associates Limited for:Phase 1A in the amount o

1. That the report entitled “Tender 207-T-21 Fairtree Cricket Pitch Lighting Installation” be received; and, 7 2. That the contract for Tender 207-T-21 Fairtree Cricket Pitch Lighting Installation be awarded to the lowest priced bidder, Nadelec Contracting Inc. in the amount of $386,118.14, inclusive of HST; and, 3. That a 10% contingency in the amount of $38,611.81 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the estimated costs of $424,729.96 ($386,118.14 + $38,611.81) be funded from accounts as listed in the Financial Considerations section with budget available of $227,915.00; and, 5. That the budget shortfall in the amount of $196,814.96 ($424,729.96 - $227,915.00) be funded from the Development Charges - City-Wide Soft Reserve in the amount of $177,133.46 (90%) and Non-DC Growth in the amount of $19,681.50 (10%); and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the Report entitled “Implementation of Digital Bridge Overpass Banner Signs in Markham” be received; and, 9 2. That the recommendation be approved in principle and that staff return to a Committee meeting /Council meeting on July 14 with responses to the inquiries made; 3. That Staff be authorized to complete negotiations and finalize a Digital Sign Agreement with RCC Media Inc. for the installation and maintenance of Digital Overpass Banner Signs on CN railway bridges in Markham, to the satisfaction of the Commissioner of Corporate Services and the City Solicitor; and, 4. That the Mayor and City Clerk be authorized to sign the agreement with RCC Media Inc., and any amendment thereto approved by the Commissioner of Corporate Services and the City Solicitor; and, 5. That Staff report back within 2 years of the signing of the agreement with RCC Media Inc. with a status report; and, 6. That the deputations from Nancy Coldham, Valerie Burke, James Deframboise and Evelin Ellison be received; and further, 7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the following award recipients be acknowledged for their contributions to this achievement: o Clare Meadway, Community Program Supervisor (Aquatics) o Victor So, Lifeguard o Thineash John, Lifeguard o James Bird, Lifeguard o Carmen Wong, Leadership Conductor o May Tam, Leadership Conductor o Jennifer Thompson, Shift Supervisor

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into confidential session to discuss the following matters: 11